Oliver Rotunno
Sherman Oaks,CA
Summary
Organized Project Coordinator experienced in coordinating and executing large- and small-scale events. Build rapport with venue management and personnel to foster seamless collaboration and execute exceptional event experiences.
Overview
7
7
years of professional experience
Work History
Production Coordinator
RiceGirl Productions, CottonBlend Productions
Studio City, CA
12.2018 - 07.2024
- Collaborated with other departments such as engineering, sales and marketing, to ensure smooth execution of projects.
- Provided training to new personnel on safety protocols and equipment operation techniques.
- Coordinated and scheduled daily production activities to ensure efficient operations.
- Investigated, provided and submitted information to quality department about special incidents, events and complaints.
- Computed balances, totals or commissions to support accounting team.
- Coordinated with other departments to ensure projects were completed on time and within budget.
- Managed day-to-day operations of the department including scheduling tasks and assigning duties.
Personal Assistant
Private Family
Pacific Palisades, CA
01.2020 - Current
- Organized travel arrangements, including flights, transportation, and accommodation.
- Organized personal and professional calendars with reminders for upcoming meetings and events.
- Managed household inventory and maintenance schedules.
- Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
- Supported families during periods of disruption providing client help in adjusting to new lifestyles.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Animal management (nutrition, exercises, veterinary) - horses, dogs, small pet
- Organized work projects around client's house.
Meeting Coordinator
Open Exchange/Simply UK
Valley Village, CA
08.2020 - 09.2022
- Coordinated and allocated equipment, supplies and staff for events.
- Ensured that all necessary materials for meetings were available at each event.
- Worked closely with internal teams to coordinate logistics for offsite events.
- Collaborated with presenters to ensure their materials are ready before the start of each meeting.
- Assisted in the coordination of meetings, including scheduling meeting times, reserving conference rooms, and preparing agendas.
Lead Nurture & CRM Sales
Pulse Fitness
Sherman Oaks, CA
07.2018 - 03.2020
- Drove customer escalations to resolution by engaging directly with clients.
- Proposed or approved modifications to project plans.
- Planned and led team meetings to review business results and communicate new and ongoing priorities.
- Helped customers open accounts, make deposits, update information and carry out range of routine actions.
- Created detailed reports on customer activity, including purchase history and preferences.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
- Revised department schedules to maximize coverage during peak hours.
Social Media Manager
Freelance
Van Nuys, CA
12.2017 - 07.2019
- Created, wrote, and posted content - responded to audience reviews & queries - created events, reached out to fan groups - graphic design, video editing, hashtags
- Developed and implemented strategic social media marketing plans.
- Participated in brainstorming sessions with other professionals to generate innovative ideas.
- Identified client groups and audiences, determining best way to communicate publicity information.
- Created engaging content for multiple social media platforms, such as Twitter, Instagram, Facebook, and LinkedIn.
- Optimized posts for SEO purposes by researching relevant keywords and hashtags.
Education
Bachelor of Arts - Theatre
Roosevelt University
Chicago05-2017
Associate of Arts - Liberal Arts/English
Santa Barbara City College
Santa Barbara06-2013
Skills
- Lead Nurture & CRM
- Google Suite
- Communication
- Event Planning
- Project Coordination
- Database Entry
- Travel Coordination
- Client Relations
- Database Maintenance
- Valid Driver's License
- Proper Phone Etiquette
- Schedule Management
- Appointment Scheduling
- Project Management
- Self-Starter
- Social Media Savvy
- Restaurant Experience
- Independent
- Resourceful
- Creative
- Advanced equestrian
References
References available upon request.
Timeline
Meeting Coordinator
Open Exchange/Simply UK
08.2020 - 09.2022
Personal Assistant
Private Family
01.2020 - Current
Production Coordinator
RiceGirl Productions, CottonBlend Productions
12.2018 - 07.2024
Lead Nurture & CRM Sales
Pulse Fitness
07.2018 - 03.2020
Social Media Manager
Freelance
12.2017 - 07.2019
Bachelor of Arts - Theatre
Roosevelt University
Associate of Arts - Liberal Arts/English
Santa Barbara City College
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