Olivia Foster
Houston,TX
Summary
Dynamic and results-oriented professional with a proven track record at Gulf Coast Oil & Gas, enhancing client relations and financial accuracy through expert account management and meticulous attention to detail. Excelled in leveraging accounting software and Microsoft Office to streamline payment tracking and invoice processing. Demonstrated exceptional organizational skills and problem-solving abilities, significantly contributing to team productivity and operational efficiency.
Overview
3
3
years of professional experience
Work History
Administrative Assistant, Accounts Receivable
Gulf Coast Oil & Gas
04.2023 - Current
- Improved client relations through prompt, professional communication regarding account inquiries and concerns.
- Supported senior management by providing regular updates on outstanding accounts, assisting in decision-making processes.
- Developed strong working relationships with both internal colleagues and external clients, fostering a collaborative environment that prioritized accurate and timely accounts receivable management.
- Collaborated with the sales team to resolve customer billing issues and ensure timely payment collection.
- Reconciled customer accounts regularly, identifying errors and making necessary adjustments for accurate recordkeeping.
- Assisted in the preparation of monthly financial reports, aiding in accurate revenue forecasting.
- Managed daily cash receipts and bank deposits, maintaining accurate records of transactions.
- Maintained detailed records of client invoices, ensuring accuracy and ease of reference for future audits or review.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Handled day-to-day accounting processes to drive financial accuracy.
Account Manager
ConocoPhillips
08.2022 - 03.2023
- Improved overall team productivity by implementing best practices in organization and time management.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Organized preventive maintenance schedules for all vehicles within the fleet, extending their lifespan and reducing repair expenses.
- Orchestrated catering services for high-profile events, enhancing establishment's reputation for quality and versatility.
Activities Associate
Bluegreen Vacations
05.2021 - 06.2022
- Engaged residents through events, small groups, and personal attention.
- Scheduled movies, entertainment, and other special events.
- Promoted exceptional quality of life for residents by innovating, organizing, and conducting entertaining and stimulating activities.
- Evaluated supplies and requested purchases to meet activity plans.
- Organized facility bookings and equipment rentals allowing for a smooth delivery of planned activities.
- Collaborated with team members to develop innovative programs for a diverse range of age groups and interests.
- Maintained detailed records of attendance, incidents, and program outcomes for accurate reporting purposes.
Education
Associate Of Business Administration - Business
Germanna Community College
Locust Dale, VASpotsylvania High School
Spotsylvania, VA05.2021
Skills
- Strong Organization
- Payment tracking
- Accounting software expertise
- Data entry proficiency
- Invoice Processing
- Attention to Detail
- Problem-solving abilities
- Microsoft Office
- Accounts Payable
Timeline
Administrative Assistant, Accounts Receivable
Gulf Coast Oil & Gas
04.2023 - Current
Account Manager
ConocoPhillips
08.2022 - 03.2023
Activities Associate
Bluegreen Vacations
05.2021 - 06.2022
Associate Of Business Administration - Business
Germanna Community College
Spotsylvania High School
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