Microsoft
Olivia Hughes
Senior Executive Assistant
West Des Moines,IA
Summary
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
Casey's General Stores, Inc.
06.2024 - 02.2025
- Complete support for Chief Operating Officer, Chief Legal Officer, and Deputy General Counsel
- In office expert for Legal Dept, inc
- Risk & Food Safety/QA
- Billing and invoice management to include budgeting and accruals
- Calendar and Email management
- Ownership of Services of Process and alcohol/tobacco violations
- Ownership of D&O Questionnaires and Board Committee Self-Evaluations
- Ownership for all Board items as well as SEC requirements
- Power BI Dashboards on an as-needed basis for store visits
- Event management from conception to completion
- Process improvement champion
- PowerPoint creation ensuring adherence to brand guidelines
- Expense reconciliation
Executive Assistant
Pella Corporation
12.2023 - 06.2024
- Complete support for General Counsel, and Legal, Risk, and Audit Departments
- Heavy billing and invoice management to include budgeting
- Calendar management
- Board meeting preparation and post meeting follow-up
- Physical and electronic document retention
- Legal matter creation, updates, resolution, and closing
- Process improvement
- Superuser for legal matter management system
- PowerPoint creation ensuring adherence to brand guidelines
- Auto liability claim management
- Expense reconciliation
Executive Assistant
Pie Insurance
02.2021 - 11.2023
- Complete support for 5 C-Suite Executives
- Heavy calendar management
- Partner with internal and external stakeholders
- Agenda and deck presentation creation
- Stage Manager for all hands meetings
- Post-meeting dissemination of information company-wide
- Expense reconciliation for multiple C-Suite Executives
- Travel coordination for multiple C-Suite Executives
- Complete meeting and summit coordination
- Email management multiple C-Suite Executives
- Onboarding assistance for 30 days post-hire
Executive Assistant
Revelstoke Capital Partners
02.2020 - 12.2020
- Complete support for 7 Vice-Presidents and Investment Team
- Manage multiple calendars
- Heavy travel, conference, and meeting coordination
- Manage 9 Executives expense reports
- Ensure our online presence is updated and organized
- Liaise between IT and HR as well as between the Board of Directors and Senior Executives
- Design presentations, communications, and spreadsheets
- Greet guests and escort them to appropriate office / meeting space
- General office cleaning and supply ordering to include food and grocery delivery
Executive Assistant
Credit Union of Colorado
07.2014 - 02.2020
- Complete support for Chief Executive Officer and Chief Financial Officer
- Liaison between credit union Executives and the Board of Directors plus Supervisory Committee
- Prepare up to 5 sets of meeting minutes monthly plus 3 additional sets quarterly
- Manage 7 Executives calendars plus my own
- Heavy planning session, meeting, and event coordination
- Complete expense and treasurer's reports monthly
- Travel arrangements for 3 C-Suite Executives, Board of Directors, and Supervisory Committee
- Maintain financial records
- Assist with monthly and annual audits
- Design event materials and presentations as well as internal and external communications
- Gather and disseminate financial data on a monthly basis
- Oversee contract negotiation for company events
- Oversee annual meeting and volunteer election
- Maintain comprehensive spreadsheets
- Maintain and update operations, policy, and procedures manuals on a monthly basis/as needed
Executive Assistant
Derek Gilbert Real Estate Team
04.2014 - 07.2014
Education
High School Diploma -
Green Mountain High School
LakewoodSkills
- Process improvement strategies
- Calendar management proficiency
- Exceptional interpersonal skills
- Meticulous attention to detail
- High-level confidentiality
- Professional presentation development
- Effective problem solving
- Strong organizational skills
- Adaptable to change
- Excellent interpersonal skills
- Expert time management
- Event planning expertise
- Budget management experience
- Efficient travel arrangements
- Business correspondence
- Expert meeting facilitation
- Document preparation
- Proactive decision making
- Expense reporting
- Invoice processing
Accomplishments
- Planned corporate meetings, lunches, and special events for groups of 400+ employees.
- Created detailed expense reports in excess of $200,000, including currency exchanges.
- Achieved on-time completion of 5 strategic initiatives for 3 consecutive quarters by partnering with subject matter experts to ensure accuracy and efficiency.
- Achieved greater efficiency by introducing KudoBoard for milestone recognitions.
Prior Experience
- Office Administrator, Coldwell Banker-Bain, Bellingham, WA, 2014
- Graphics Executive Assistant, Grizzly Industrial, Bellingham, WA, 2014
- Executive Assistant, Douglas County Government, Castle Rock, CO, 2014
Certification
- Notary Public - Colorado Secretary of State.
- Communication Skills Certification – Various Training Providers.
- Continuing Education webinars related to career field.
- Enhancing Your Emotional Intelligence.
- Six Sigma Certification - White Belt.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
RemoteHybridImportant To Me
Career advancementWork-life balanceCompany CultureWork from home option401k matchSoftware
Asana
Coupa
Trello
Workday
Greenhouse
Fathom
Oracle
Legal Tracker
Computershare
DocuSign
NASDAQ BoardVantage
Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Languages
English
Native or Bilingual
Timeline
Senior Executive Assistant
Casey's General Stores, Inc.
06.2024 - 02.2025
Executive Assistant
Pella Corporation
12.2023 - 06.2024
Executive Assistant
Pie Insurance
02.2021 - 11.2023
Executive Assistant
Revelstoke Capital Partners
02.2020 - 12.2020
Executive Assistant
Credit Union of Colorado
07.2014 - 02.2020
Executive Assistant
Derek Gilbert Real Estate Team
04.2014 - 07.2014
- Notary Public - Colorado Secretary of State.
- Communication Skills Certification – Various Training Providers.
- Six Sigma Certification - White Belt.
High School Diploma -
Green Mountain High School
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