Olivia Jimenez
West Palm Beach,FL
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
3
3
years of professional experience
Work History
Recruiting/Office Coordinator
Innovant Global
06.2021 - Current
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Oversaw accurate and efficient database management and digital file storage to support operational and recordkeeping requirements.
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
- Interacted with customers by phone, email, or in-person to provide information.
- Cultivated client and vendor loyalty by proactively reaching out with follow-ups and status updates.
- Updated reports, managed accounts, and generated reports for company database.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Advertised job opportunities on social media platforms and job boards.
- Operated and maintained applicant tracking and candidate management systems.
Front Office Receptionist
Caliber Collision
06.2021 - 01.2022
- Interacted with customers by phone, email, or in-person to provide information.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Answered multi-line phone system and enthusiastically greeted callers.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Offered every visitor professional and prompt service, completing check-ins, verifying paperwork and coordinating smooth hand-offs to sales associates.
Office Data Entry Clerk
Healthcare District Of Palm Beach County
05.2020 - 07.2020
- Completed data entry tasks with accuracy and efficiency.
- Scanned documents and saved in database to keep records of essential organizational information.
- Followed established procedures to enter and process data correctly.
- Updated and maintained customer information, documents and records.
Education
Bachelor of Science - Currently Pursuing
Florida Atlantic University
Boca Raton, FLCardinal Newman Highschool
West Palm Beach, FLSkills
- Vendor Relations
- Business Administration
- Activity Logging and Reporting
- Account Reconciliation
- Special Requirements
- Project Management
- Travel Coordination
- Employee Timesheet Processing
- Customer Service
- Cross-Functional Collaboration
- Microsoft Office
- Schedule Coordination
- Departmental Support
Timeline
Recruiting/Office Coordinator
Innovant Global
06.2021 - Current
Front Office Receptionist
Caliber Collision
06.2021 - 01.2022
Office Data Entry Clerk
Healthcare District Of Palm Beach County
05.2020 - 07.2020
Bachelor of Science - Currently Pursuing
Florida Atlantic University
Cardinal Newman Highschool
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