Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Olivia Jimenez

Tigard,OR

Summary

Dedicated administrative Project Coordinator with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible and productive when working with little to no supervision. Excels in maintaining efficiency and accuracy in all tasks to ensure smooth operations within the workplace.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Administrative Assistant

Ross Builders Northwest, LLC
02.2021 - 07.2025
  • Completed all bid forms, prequalification applications, and if needed, submit in person, outreach to potential subcontractors to solicit pending project bid, perform Due diligence on project Subcontractors for awarded projects, create subcontracts per division and project specifications, assist Project Engineer and Project Managers in assembling all subcontractor project documents, create Owner and Subcontractor files and folders, edit and revise marked up subcontracts and send out via Docusign, assist Accounting with setting up the initial Subcontractor accounts in ProCore, follow up with all necessary documentation throughout the project, closeout and warranties in Bluebeam, submit certified payroll reports to E-Builder, reconcile employee credit cards to banking statements, gather, track, and update all certificates of insurance from Subcontractors, deposit checks into business accounts, print checks for company, order all office supplies, set up phones and computers for new employees, notarize all pay applications, and forms

Office Manager-Project Coordinator

Sterling Pacific Roofing & Waterproofing, LLC
11.2018 - 11.2019
  • Assisted Estimators with proposals, completed prequalification forms accompanied by required documents, coordinated mandated drug testing for all employees, coordinated meetings for all upper personnel regarding calendar events, weekly team meetings, created employee handbook & all new hire paperwork, Intents & Affidavits, AR Reconciliation, reviewed all contracts including adding markups for owner to execute and contractors, submittals.

Office Manager/Project Manager

NWR Construction, Inc
04.2016 - 11.2018
  • In charge of project submittals, scheduling projects with subcontractors, tracking all employee hours and applying to projects, communication between all parties involved with projects, check owner's email daily and handle all needed correspondence, navigate websites for potential projects to bid, compile all information and paperwork to bid.

Implementation Specialist

Smart Choice Payments
08.2015 - 04.2016
  • Screened all merchant applications and submitted to banks for approval, trained all new sales representatives via skype in various states, offered support to all other departments regarding merchant processing, scanned confidential customer documents and uploaded for approval.

Office Manager-Certified Payroll Specialist-Project Coordinator

Cloud Enterprises, LLC
08.2013 - 04.2015
  • New hire packets to employees, Enrolled employees for medical benefits, Tracked all bank accounts, including employee credit cards, fuel usage, phones, data entry QuickBooks, paid suppliers, subcontractors, reviewed incoming certified payrolls from subcontractors, created subcontracts and required additional government forms, tracked all forms, created & updated ongoing project tracking logs, prepared all solicitations & bid documents for Project Managers to review, once awarded projects, created project field folders for Superintendents and Project Managers, created invoices and statement of work for Project Managers, emailed invoices to subcontractors, uploaded all documents onto cloud portal, organized and updated all documents, created and filed all subcontractor hard copies.

Mail Processing Specialist & Back-Up Lead

IBM- Seterus
06.2012 - 08.2013
  • Supervised and Responsible for 5 employees, Compiled daily reports, led employees to meet outbound express deadlines, Ensured all rules, regulations, and guidelines met daily, Data Entry, Led weekly meetings, Filled in for Supervisor.

Education

Associate - Medical Assistant

Western Business College
Portland, OR
12.2014

Skills

  • Proficient in organization techniques
  • Detail-oriented data management
  • Proficient in Microsoft Office
  • Employee relations administration
  • Cross-functional project coordination
  • Administrative coordination
  • Management
  • Document organization
  • File organization
  • Document scanning
  • File management
  • Workflow optimization
  • Accounting administrative aid
  • Cross-functional project coordination

Certification

  • Notary Public August 2025
  • OSHA 30 April 2019 to Present

Timeline

Administrative Assistant

Ross Builders Northwest, LLC
02.2021 - 07.2025

Office Manager-Project Coordinator

Sterling Pacific Roofing & Waterproofing, LLC
11.2018 - 11.2019

Office Manager/Project Manager

NWR Construction, Inc
04.2016 - 11.2018

Implementation Specialist

Smart Choice Payments
08.2015 - 04.2016

Office Manager-Certified Payroll Specialist-Project Coordinator

Cloud Enterprises, LLC
08.2013 - 04.2015

Mail Processing Specialist & Back-Up Lead

IBM- Seterus
06.2012 - 08.2013

Associate - Medical Assistant

Western Business College

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