Olivia Park
Executive Assistant
Sacramento,CA
Summary
Dynamic executive assistant with 24+ years of diverse administrative experience in both the public and private sectors. Detail-oriented team player who expertly planned and executed key elements of 100th anniversary event utilizing one site for three audiences in three days to include a gala, a carnival and an exhibition with a budget of $800K for 15,000 attendees. Known for assisting in a pragmatic and intuitive style, this talented professional is also known for going above and beyond, exceling in fast paced environments and not afraid to think outside of the box.
Overview
24
24
years of professional experience
Work History
Settlement Assistant
Premier Reverse Closings
07.2020 - 11.2022
- Processed executed loan packages from beginning to end according to strict time and legal guidelines.
- Researched title report items to obtain payoffs, liens, reconveyances, and judgments.
- Audited files to balance and in compliance with strict financial regulations.
- Administratively supported lead escrow officers on elite team.
- Team awarded "The Million Dollar Club Award" for notably achieving 4.1 million in revenue for 2021.
Elections Clerk (Contractor)
Sacramento County Elections
02.2020 - 05.2020
- Extracted, counted and stored voter ballots/envelopes for over 800 precincts.
- Performed various tasks on election days including collecting ballots from polling sites and validating polling boxes according to state election laws.
Executive Assistant/Event Coordinator
LowBrau / TBD Fest
12.2012 - 05.2014
- Assisted in development and execution of two restaurants, as well as, a three day music festival featuring 70 bands, 15,000 attendees with artists such as Post Malone, Moby and Blondie.
- Compiled pitch decks for meetings involving partners, potential investors, and vendors.
- Researched and executed brand assets from beginning to end including concept, cost analysis, production and asset management.
- Coordinated domestic and international travel arrangements for clients.
- Handled event logistics such as permits, stage/lighting, security and schedule.
Administrative Analyst (Contractor)
Port of Long Beach
07.2010 - 12.2011
- Expertly planned and executed key elements of 100th anniversary event utilizing one site for three audiences in three days to include a gala, a carnival and an exhibition with a budget of $800K+ for 15,000 attendees.
- Developed portions of Centennial Year Campaign from concept to execution to include: strategic city banners, special event/film permits, area wide televised contest, and golf tournament.
- Researched project details, analyzed data and prepared cost analysis to make recommendations for community outreach.
- Streamlined event processes for checklists, timelines, venue matrix, and CRM lists.
- Assisted with development of Communications Division annual operating budget of $4+ million.
- Prepared RFPs/RFQs, evaluated responses, and processed awarded contracts.
Administrative Manager
Life Goes Digital Inc
01.2001 - 01.2007
- Administered document management system for all forms, procedures and policies.
- Managed account receivables/payables and all customer service.
- Sold proprietary software solutions to local businesses to drive market to their establishments.
Executive Administrative Assistant
Webb Public Management Services
01.1995 - 01.2005
- Liaison for Executive Director (former City Manager) of the I-5 Joint Powers Authority and Southeast Water Coalition.
- Provided administrative assistance for I-5 JPA to improve transportation through corridor of six cities (Population 350,000), 18 miles of interstate corridor and implementation of $2.5 Billion multi-modal improvements.
- Provided administrative assistance for Southeast Water Coalition, 12 city coalition that addressed contamination prevention of Central Groundwater Basin from Superfund site, affecting population of 670,000 with treatment cost of $10 million in 1999.
- Maintained network and clear communication among cities, counties, congressional offices, and various NGOs.
Police Clerk
EL Monte Police Department
09.1998 - 06.2000
- Provided clerical support for a police department with 137 officers, population of 120,000 and a high volume of incidents.
- Maintained highly confidential records and prepared all legal police documents for criminal court cases for use by District Attorney.
- Certified to operate Federal/State software systems and registered sex/arson/drug offenders.
Research Analyst Intern
The Ferguson Group
01.1998 - 09.1998
- Provided administrative support for third largest government relations firm in D.C., specializing in local government, land use and water resources.
- Conducted grants research and attended congressional meetings on behalf of government municipalities focused on transportation and groundwater.
- Prepared documents for U.S Senate and House of Representative members and their constituents.
Education
Bachelor of Arts - Political Science
California State Polytechnic University of Pomona
PomonaTimeline
Settlement Assistant
Premier Reverse Closings
07.2020 - 11.2022
Elections Clerk (Contractor)
Sacramento County Elections
02.2020 - 05.2020
Executive Assistant/Event Coordinator
LowBrau / TBD Fest
12.2012 - 05.2014
Administrative Analyst (Contractor)
Port of Long Beach
07.2010 - 12.2011
Administrative Manager
Life Goes Digital Inc
01.2001 - 01.2007
Police Clerk
EL Monte Police Department
09.1998 - 06.2000
Research Analyst Intern
The Ferguson Group
01.1998 - 09.1998
Executive Administrative Assistant
Webb Public Management Services
01.1995 - 01.2005
Bachelor of Arts - Political Science
California State Polytechnic University of Pomona
Quote
“No amount of security is worth the suffering of a mediocre life chained to a routine that has
killed your dreams.”
Maya Mendoza
Skills
- Good Communication Skills
- Meeting Agendas and Minutes
- Schedule Management
- Travel Arrangement Coordination
- Data Research and Compilation
- Advanced MS Office Suite
- Information Confidentiality
- Detail-Oriented
- Complex Problem-Solving
- Event Planning and Assistance
Volunteer Experience
- St. Vincent's Food Pantry | 2020-2022 | Assembled meals to be distributed through food kitchen.
- Historic Woodlake Swim Club | 2015 - 2019 | Board Member 2015-2017; Vice President 2017-2018; President 2018-2019. Created and executed club events, organized volunteers and volunteer schedules, created agendas, set budget and addressed issues.
- Historic Iceland Skating Rink | 2015-2016 | Board Member. Assisted in planning the 75th Anniversary event.
- Heart of Central California Girl Scouts Leader | 2013-2017 | Mentored girls through Silver Award projects and Grand Canyon backpacking trip.
- Saute Sisterhood Cooking Group | 2003 - 2007 | Developed/managed cooking groups in three states, created proprietary software for planning healthy and affordable month's worth of homemade meals. Charity component was a month of free meals given to anyone in need.
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