Olivia Christina Bush
Houston,TX
Summary
Well-qualified Division Manager with over 10 years of managerial experience with a proven track record of success in grant management, public policy analysis and program implementation and evaluation. Strategic leader and effective problem-solver with firm grasp of the financial/banking, non-profit and public government sectors with a fully understanding of the industry needs and to optimize procedures, improve policies and maximize productivity.
Overview
12
12
years of professional experience
Work History
President and CEO
The W.A.V.E. Campaign
01.2018 - Current
- Prepare Agency annual Tax returns (990) and comply with all other IRS regulations
- Responsible for reconciling the banking statements and reporting on a monthly basis
- Collate financial reporting materials for all donor segments utilizing DonorPerfect software
- Administer and review all financial plans and budgets and monitor progress and changes utilizing Quicken software
- Manage organizational cash flow and forecasting
- Implement a robust contracts management and financial management/ reporting system
- Effectively communicate and present the critical financial matters to the board of directors
Division Manager
City of Houston
01.2022 - 08.2023
- Project Management of Federal, State and Locally funded grants
- Originates and manages the development of single-family transit-oriented development (TOD) projects consisting of (40+ single-family units) within the Large Tract Division and provides leadership, guidance, and direction to personnel engaged in related activities
- Establishes program policies and guidelines; drafts notices of funding opportunities to solicit projects from developers; identifies appropriate scoring criteria to drive intended outcomes; and manages the project selection process
- Designs proposal evaluation methods, models, and tools to evaluate individual developer proposals’ strengths, weaknesses, and viability; identify project risks and mitigation strategies; and make selection recommendations
- Utilizes knowledge of public and/or private financing techniques for single-family development to inform program operations and uses advanced analytical skills to develop predictive models, create “what if” scenarios, and conduct underwriting and pro forma analyses
- Manages and monitors program budgets and leverages available funding to achieve maximum affordable housing unit outputs and negotiates, prepares, and processes documents such as agreements or contracts to support program operations
- Establishes and fosters strong collaborative relationships with for-and non-profit developers/builders, business and industry professionals, community organizations, government officials, and other stakeholders
- Researches, proposes, and drives new initiatives, from ideation through execution, to advance innovative solutions in developing affordable, sustainable, resilient, and energy-efficient options for low- and moderate-income homebuyers
- Develops and instills best practices and competencies among subordinate personnel, including core technical, conceptual, interpersonal, communication, decision-making, diagnostic, and analytical skills
- Other single-family development or division-related duties or special projects, as assigned.
Administration Manager
City of Houston
08.2021 - 01.2022
- Interpreted and applied federal, state, and local regulatory requirements applicable to create Guidelines, Standard Operating
- Procedures, Job Aids, and other governing documents for newly created DR-17 & TIRZ funded programs
- Continuously stayed abreast of federal, state, and City-wide regulatory changes to stay in compliance by amending program
- Guidelines, standard operating procedures, and job aids
- Developed program goals and objectives, including annual outcomes and outputs, to measure program-level success
- Increased program awareness by creating a marketing and communication plan, including website development, e-mail marketing campaign, social media posts, and community engagement meetings
- Adhered to Program-Level budget set by the Department Finance Department and track spending to ensure programs do not over-or underspend grant budget
- Created and implemented a staffing plan by developing job descriptions, HEAR Plans, and program-level organizational charts, coordinating with Senior Team, Finance, and Human Resources
- Prepared PowerPoint presentations to present information for Senior Team Members, Department Director, and Mayoral approval
- Prepared PNFDF package for all actionable items for Product Review Committee, Housing Committee, and City Council
- Addressed questions and concerns about program goals, City of Houston priorities, and the Developer Selection process from
- Developers, City Councilmembers, and other Community Stakeholders
- Managed and fostered a positive relationship with the Texas General Land Office (GLO)
- Performed other duties as assigned
Management Analyst IV
City of Houston
08.2020 - 08.2021
- Program Policy) – Single-Family Division
- Interpreted and applied federal, state, and local regulatory requirements applicable to single-family housing programs and acted as the Division’s regulatory expert
- Conducted best practice, programmatic, and regulatory research to inform program development and ongoing program operations
- Maintained awareness of social, political, and environmental issues influencing single-family housing programs; identified and analyzed complex policy or regulatory matters; initiated/managed associated problem resolution and decision-making processes; and recommended or adopted effective courses of action
- Managed and informed program guidelines, standard operating procedures, job aids, and other required documents and ensured that single-family housing programs followed and complied with all federal, state, and local regulatory requirements
- Developing goals and objectives; planning and organizing work; designing, implementing, and adhering to project plans, timelines, deliverable schedules; employing project management tools; and developing original content for complex reports, proposals, and plans
- Developed and maintained advanced-level grant-related subject matter expertise
- Informed the development of scopes of work for documents such as agreements, contracts, and requests for proposals/qualifications to support single-family program operations
- Worked with training and development personnel to provide program-related subject matter expertise to support training content development
- Ensure all governing documents, electronic files, and tracking mechanisms are accurate and uploaded to OnBase
- ComplyALIGN, and SharePoint
- Proofread governing documents for grammar, punctuation, and spelling mistakes and make appropriate changes
- Perform other duties as assigned
Program Coordinator/Grant Manager
Goodwill Industries of Houston
07.2019 - 06.2020
- Manage the overall grant financial and programmatic activities
- Provide detailed progress reports to the funder, Sr
- Account Officer (Controller), and Senior Management
- Assist Senior Management in ensuring compliance with grant
- Deliver and present ad-hoc reports as needed
- Oversee the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process
- Analyze the budget trends and make recommendations for cost control to minimize overpayment by creating a spending tracking system in excel
- Provide training to staff on grants management and reporting requirements
Director of Women, Financial Manager
Catholic Charities of the Archdiocese of Galveston, Houston
03.2012 - 12.2017
- Project Management of Federal, State, and Privately funded grants
- Responsible for five (5) program budgets totaling $3.5 million and managed a staff of 25 people
- Ensured that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period
- Assisted with all internal and external audit activities
- Consistently analyze financial data and present financial reports in an accurate and timely manner
- Monitored progress and changes in financials and kept senior leadership abreast of the department’s financial status
- Assisted CFO and other Senior Leadership in the annual budgeting and planning process
- Oversee all financial programs and grants accounting
- Collated financial reporting materials for government, corporate, and foundation grants
Education
Master of Nonprofit Management -
Texas A&M University
2013
Master of Business Administration -
The University of Phoenix
2004
Bachelor of Science - Business Administration, Finance
The University of North Carolina
1999
Skills
- LANGUAGE/TECHNICAL SKILLS
- Proficient Word Processing Software (Excel, Access, Word, PowerPoint), FinancialEdge, Quicken, DonorPerfect, Adobe Pro, OnBase
- Policy Development
- Business Planning
- Financial Management
- Quality Assurance
- Revenue Growth
- Creating and Delivering Presentations to City and County Elected Officials, Senior Executives and Board of Directors
- Budget Management
- Public Policy Development
- Federal, State and Local Government Regulatory Compliance
- Performance Analysis
Timeline
Division Manager
City of Houston
01.2022 - 08.2023
Administration Manager
City of Houston
08.2021 - 01.2022
Management Analyst IV
City of Houston
08.2020 - 08.2021
Program Coordinator/Grant Manager
Goodwill Industries of Houston
07.2019 - 06.2020
President and CEO
The W.A.V.E. Campaign
01.2018 - Current
Director of Women, Financial Manager
Catholic Charities of the Archdiocese of Galveston, Houston
03.2012 - 12.2017
Master of Nonprofit Management -
Texas A&M University
Master of Business Administration -
The University of Phoenix
Bachelor of Science - Business Administration, Finance
The University of North Carolina
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