Omar Ortiz
Oceanside,CA
Summary
Highly skilled Supply Chain, Contract Management, and Vendor Management professional with proving ability to meet goals under adverse conditions with the ability to quickly learn new processes and applications.
Overview
20
20
years of professional experience
Work History
Vendor Management Specialist (Contract Management)
Kite Pharma, Inc. (Part of Gilead Sciences, inc.)
02.2022 - Current
- Subject Matter Expert ("SME") Contract Management for Commercial managing end-to-end of the entire contract process and PO process
- Vendor Review Screening, if required, internal Governance review on risk mitigation/liability
- Advance experience working with contracts and purchase orders
- Responsible for distributors contracts working with: HCO, HCP, physicians, medical affairs, and Media
- Leadership and mentoring in Contract Lifecycle Management (CLM), training and process
- In charge of reviewing, editing and approving Commercial's Contracts with internal sponsors to ensure scope of work is correct, budget is aligned with requested scope of work on vendor's/supplier's proposals, quotes, et al
- Responsible for redlining and negotiating broad range of contracts with legal approval
- Interact with Kite legal to ensure vendors'/suppliers' Terms and Condition are aligned within parameters of Gilead's Terms and Condition and policy within master agreements, amendments, and change requests from site sponsors and vendors
- Continue to lead negotiations and collaborate throughout contracting and legal review processes by clearly and effectively communicating issues, escalating issues to legal, business and functional stakeholders as required, coordinating and documenting necessary approvals, and timely driving contracts to execution
- Responsible for Finance accruals on a monthly basis
- Lead monthly Contract Management Process (CMP) open office hours
- Help maintain governance processes and policies before contract is fully executed.
- Negotiated favorable terms on contracts, securing cost savings for the organization without compromising quality or service levels.
Supply Chain Specialist IV (Contract Management)
Gilead Sciences, Inc.
01.2016 - 02.2022
- Principal Subject Matter Expert (“SME”) Contract Manager for Oceanside Facility managing end-to-end of the entire contract process: Drafting, reviewing, editing and approving Oceanside’s legal contracts and approving all contracts up to $1MM, with internal sponsors to ensure scope of work is correct and aligned with requested scope of work on vendor’s/supplier’s proposals, quotes, et al.
Mentored junior team members, sharing best practices and fostering a culture of teamwork and collaboration within the department.
Increased efficiency in contract administration by automating routine tasks and implementing electronic signature capabilities (DocuSign).
Evaluated vendor proposals to determine optimal partners based on factors such as cost-effectiveness, reliability, and past performance records.
Collaborated with cross-functional teams to ensure alignment of contract requirements and project deliverables.
Reduced discrepancies in contractual agreements by conducting thorough audits and resolving issues promptly.
Highly experience working with budgets to include capital expenses, invoices, taxes under AP and Supply Chain.
Negotiated favorable contract terms with suppliers, improving company savings and strengthening business relationships.
Supervised, mentored, trained co-workers in the Contract Lifecycle Management (CLM) process.
Champion and support a culture of compliance, risk mitigation, and corporate accountability at various levels of the Procurement organization by conducting training seminars.
Responsible for redlining and negotiating a high volume and a broad range of contracts with legal approval.
Interact with Gilead legal to ensure vendors’/suppliers’ Terms and Condition are aligned within parameters of Gilead’s Terms and Condition and policy within master agreements, amendments, and change requests from site sponsors and vendors.
Responsible to lead contract work instructions and process flow training for the entire Oceanside facility.
Lead monthly Contract Management Process (CMP) Collaboration with North America contract processors/users.
Use data to analyze transactions, identify trends, risks, and controls required. Identify loopholes and recommend risk aversion measures and cost savings (request “Specter” on quotes/proposals, et. al.) and keep within the budget.
Sr. Associate Buyer/Planner
Thermo Fisher Scientific (FKA: Life Technologies)
12.2004 - 10.2015
- Indirect and Direct Buyer/Planner.
- Direct Procurement: Planning/Scheduling of Oligos: Oligonucleotides (short single strands of synthetic DNA or RNA.
- Responsible to purchase goods and services.
Investigate root cause to help resolve invoice reconciliation issues within A/P. - Resolved budget issues and discounts by applying “out of the box” thinking with current tax laws (“Specter”).
- Managed (A, B, C Category) inventory, including current stock and new deliveries.
- Streamlined operational efficiency and implemented process improvements that led to significant time-savings and increase in accuracy in deliverables by proposing actionable solutions: (i) Lead to have all dry-ice assets to be shipped (overnight/ holidays), Monday-Thursday, to avoid issues with “act of God” events. (ii) Worked with team members to partner with nearby businesses to contract with carriers to reduce delivery costs.
- Oversee demand forecasting, supply planning, and procurement to ensure resource requirements are satisfied and met.
Controlled Inventory Management of controlled “precursor” products/substance from vendors. - Communicated with stakeholders and suppliers regarding business needs to secure resources needed to satisfy customer demands and ensure delivery and/or implementation.
- Reviewed, redlined and negotiated bids, proposals, T&C, SOW, et al.
Manage current and long-term forecast projections to drive production and inventory planning goals.
Identify alternate material requirements for discontinued or similar products. - Obtain bids, proposals, or quotations from vendors.
- Direct Procurement: Planning/Scheduling of Oligos: Oligonucleotides (short single strands of synthetic DNA or RNA.
- Define, measure, and regularly communicate appropriate key performance indicators (KPIs) for supply chain processes spanning the range from raw material procurement to order fulfilment for finished products (“Oligos”).
- Collaborate with others from diverse backgrounds in order to identify problems and find solutions.
- Managed and resolved outstanding accounts payable balances.
- Work with suppliers to improve and maintain excellent supplier relationships that will provide benefits to both parties, including CAPA to work with suppliers to reach solution and resolution of issues.
Buyer
Adecco Agency
10.2004 - 12.2006
- Indirect Buyer.
- Responsible to purchase goods and services.
Maintained complete documentation and records of all purchasing activities. - Developed strong relationships with suppliers to secure favorable pricing terms and conditions for the company’s benefit.
Investigate root cause to help resolve invoice reconciliation issues within A/P. - Resolved budget issues and discounts by applying “out of the box” thinking with current tax laws (“Specter”).
- Managed (A, B, C Category) inventory, including current stock and new deliveries.
- Controlled Inventory Management of controlled “precursor” products/substance from vendors.
- Communicated with stakeholders and suppliers regarding business needs to secure resources needed to satisfy customer demands and ensure delivery and/or implementation.
- Reviewed, redlined and negotiated bids, proposals, T&C, SOW, et al.
Manage current and long-term forecast projections to drive production and inventory planning goals. - Identify alternate material requirements for discontinued or related products.
- Obtain oral and written bids, proposals, or quotations from vendors.
Collaborate with others from diverse backgrounds in order to identify problems and find solutions. - Managed and resolved outstanding accounts payable balances.
Work with suppliers to improve and maintain excellent supplier relationships that will provide benefits to both parties, including CAPA to work with suppliers to reach solution and resolution of issues. - Maintained key item stock levels and wrote or expedited purchase orders.
Alternate Public Defender Investigator
County Of San Diego
12.2003 - 07.2004
- Responsible for gathering information, reviewing evidence and interviewing witnesses pertaining mostly to county cases for the Alternate Public Defender’s Office.
- Conducted field investigations, as well as personal background investigations, on different parties involved in each case, including defendants, plaintiffs and witnesses.
- Consulted clients on Federal, State, and County laws, legal matters, and course of action as per counselor in charge of case.
- Researched, collected data in all categories with certified Subject Matter Expert (SME) assistance.
- Negotiated and coordinated services with experts and consultants.
- Prepared cases for trial by reviewing documents, organizing data files and deposing witnesses on behalf of the alternate public defender.
- Located suspects or witnesses through public and private records database, classified County databases and “gumshoe” work.
- Processed and served subpoenas.
- Effectively collaborated regularly with attorneys, judges, law enforcement and witnesses to maintain up-to-date facts on each case.
- Prepared detailed case reports for supervising attorneys, facilitating informed decision-making on allocation of resources or additional support needed.
- Increased client satisfaction rates by maintaining regular communication about case progress and potential outcomes.
Improved client outcomes by conducting comprehensive interviews and gathering relevant evidence for their defense.
Education
Bachelor of Science - Criminal Justice Administration
San Diego State University
San Diego, CA12.1998
Associate of Arts - Liberal Arts And Science
Palomar College
San Marcos, CA05.1997
Certificate - Contracts Management
Villa Nova University
Villanova, PA11.2021
Certificate - Project Management
California State University San Marcos
San Marcos, CA05.2013
Specialized Certificate - Purchasing And Supply Chain Management
University of California - San Diego
La Jolla, CA05.2009
Skills
- Excellent communication, strong analytical, well-organized and time management skills
- Supplier Relationship Management
- Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS)
- Procurement strategy
- Vendor negotiation
- Contract Management
- Relationship Management
- Data Analysis
- Process Improvement
- Quantitative skills
- Applications: Apttus/Salesforce, SharePoint, ERP/MRP, JD Edwards E-1, SRM/SAP and DocuSign, MS Office Applications
- Contracts: AIA, MSA, SOW (WO), et al
- Highly experience working with and supporting multiple projects and teams simultaneously across matrixed organization
Education Certification
- B.S., Justice Administration (Criminal Science), SDSU, San Diego, CA, 1998-01-01
- A.A., Liberal Arts and Science, Palomar College, San Marcos, CA, 1996-01-01
- Purchasing and Supply Chain Management, UCSD, San Diego, CA, 2009-01-01
- Project Management, Life Science Group (LSG) University, San Diego, CA, 2015-01-01
- Contracts Management, Villa Nova University, PA, 2021-01-01
Veteran
USN/USNR: Sr. Petty Officer/Management/Leadership
Timeline
Vendor Management Specialist (Contract Management)
Kite Pharma, Inc. (Part of Gilead Sciences, inc.)
02.2022 - Current
Supply Chain Specialist IV (Contract Management)
Gilead Sciences, Inc.
01.2016 - 02.2022
Sr. Associate Buyer/Planner
Thermo Fisher Scientific (FKA: Life Technologies)
12.2004 - 10.2015
Buyer
Adecco Agency
10.2004 - 12.2006
Alternate Public Defender Investigator
County Of San Diego
12.2003 - 07.2004
Bachelor of Science - Criminal Justice Administration
San Diego State University
Associate of Arts - Liberal Arts And Science
Palomar College
Certificate - Contracts Management
Villa Nova University
Certificate - Project Management
California State University San Marcos
Specialized Certificate - Purchasing And Supply Chain Management
University of California - San Diego
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