Summary
Overview
Work History
Education
Skills
Timeline
Generic

Oriana Duran

Miami,FL

Summary

Multitalented professional Executive Assistant, accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

19
19
years of professional experience

Work History

Executive Assistant

Star Sales
Miami, Florida
01.2021 - 06.2025
  • Drafted and edited internal and external communications for clarity and professionalism.
  • Maintained confidential files and documents with strict attention to security protocols.
  • Supported project management efforts by tracking deadlines and deliverables.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Answered telephone calls from customers or clients providing assistance where necessary.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Coordinated executive schedules and efficiently managed calendar appointments.
  • Arranged travel logistics for senior management and prepared detailed itineraries.

Office Manager/Executive Assistant

CATV Services
Hialeah Gardens, FL
01.2017 - 05.2020
  • Scheduled meetings and appointments within office to optimize time management.
  • Provided administrative support by drafting, editing emails, and preparing executive communications.
  • Maintained comprehensive and accurate records for efficiency and accountability.
  • Organized meetings, including logistics, reminders, and catering arrangements when required.
  • Answered phone calls professionally, ensuring positive interactions.
  • Managed executive calendar by prioritizing sensitive appointments and matters.
  • Coordinated office layout, ordered supplies, and ensured equipment availability.
  • Partnered with HR to update office policies and maintain compliance.

Administrative Assistant

Source Outdoor
Miami, FL
06.2013 - 01.2017
  • Provided administrative support to sales team, enhancing workflow efficiency.
  • Coordinated office activities to enhance workflow and efficiency.
  • Managed scheduling and communication for team meetings and client appointments.
  • Handled incoming calls, responding to inquiries and directing them appropriately.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Answered questions from customers regarding products and services offered by the company.
  • Managed database systems containing customer contact information.

Accounting Assistant

GBS International, Inc
Miami, FL
04.2011 - 06.2013
  • Executed general office duties and administrative tasks efficiently.
  • Prepared weekly confidential sales reports for management presentations.
  • Managed weekly payments to major hotels and transportation companies.
  • Processed all ACH and check transactions on a daily basis.
  • Analyzed transactions, applied payments to foreign accounts, and operated confidential international bank accounts.
  • Reconciled bank accounts weekly to ensure accuracy.
  • Provided telephone support for international representatives at resorts and banks.
  • Assisted in reconciling month-end closing reports to maintain financial integrity.

Legal Assistant

Sarah Steinbaum, PA
Miami, FL
11.2008 - 11.2010
  • Provide administrative/secretarial support for various departments, such as answering telephones, filing, assisting visitors and resolving a range of administrative problems and inquiries.
  • Maintain communication with clients, attorneys, hospitals, and insurance companies by composing and editing correspondence from dictation or verbal direction.
  • Schedule and coordinated meetings, interviews, appointments, events and other similar activities for supervisors, including travel arrangements.
  • Prepare pleading files for court hearings and depositions
  • Responsible for sorting and filing for all office documentation.
  • Provide support in updating, revising and rewriting legal contracts
  • Handle various legal documentation assignments such as contracts, medical records, police reports and other legal forms.

Secretary

Jomar Marble & Granite
05.2006 - 10.2008
  • Managed appointment scheduling for clients and contractors efficiently.
  • Organized office files and documents for easy access and retrieval.
  • Answered incoming phone calls, responded to inquiries and transferred calls as needed.
  • Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
  • Assisted with accounts receivable and accounts payable functions.
  • Managed calendar reminders for upcoming deadlines or events associated with the office.
  • Sent and distributed mail and parcels.
  • Updated contact lists on a regular basis; created new contacts as needed.

Education

High School Diploma -

G. Holmes Braddock Sr. High
Miami
01.2005

Skills

  • Microsoft Office Suite
  • Accounting software proficiency
  • Bilingual communication
  • Interpersonal skills
  • Analytical thinking
  • Calendar management
  • Document preparation
  • Office administration
  • Organizational skills
  • Social media management
  • Accounts receivable and payable
  • Bank and account reconciliation

Timeline

Executive Assistant

Star Sales
01.2021 - 06.2025

Office Manager/Executive Assistant

CATV Services
01.2017 - 05.2020

Administrative Assistant

Source Outdoor
06.2013 - 01.2017

Accounting Assistant

GBS International, Inc
04.2011 - 06.2013

Legal Assistant

Sarah Steinbaum, PA
11.2008 - 11.2010

Secretary

Jomar Marble & Granite
05.2006 - 10.2008

High School Diploma -

G. Holmes Braddock Sr. High

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