OULIMATA SARR
Senegal
Summary
Dedicated Administrative & Program Assistant with strong Office Management background, highly effective in operational coordination, event planning and support,
Excellent Organizational skills, attention to detail, have the sense of responsibilities and respect of confidentiality
Proactive and result oriented, able to handle assignments with little or no oversight
Good communication skills in both French and English with teamwork spirit, ability to work calmly in a fast moving environment
Overview
23
23
years of professional experience
1
1
Certification
Work history
Program Assistant
USAID/Senegal
09.2018 - 05.2025
- Perform administrative, logistical, and operational management of BHA West Africa Regional Office(WARO)
- Arrange all local & international travel for BHA Staff (flights booking, follow up of electronic Travel Requests, Travel Authorizations submission in e2, submission of visa applications to State/Travel Section, send ecc Requests etc,
- Main POC between BHA Office and USAID Offices. At the same time serves as liaison between BHA Staff in the field and BHA/Washington.
- Coordinate logistics for DART or RMT deployment of WARO staff. Request fund cite to BHA Washington and handle logistics for traveler. Perform any TA amendment in coordination with the DART Admin Coordinator.
- In case of Declaration of Humanitarian need(DHN) after a disaster is responsible for putting together documentation that will be uploaded in GLAAS in form of Requisition to award funds to the Partner.
- Serve as BHA requester for procurement actions and maintain a tracking list of GLAAS. Initiate incremental fundings of contracts and follow up approval. Ensures that GLAAS actions are submitted with all required documentation in line with US government and USAID specific guidelines and regulations. De-commit unused funds in GLAAS whenever needed.
- Manage all logistics for incoming TDYers including eCCs, hotel bookings, transportation to and from the airport, schedule security briefs, ensure they have communications equipment and also provide logistical support to the BHA Information Officers coming on TDY in the West Africa Regional Office.
- Manage all logistics related to BHA Regional Workshops and Consultations: work with USAID/EXO to identify and procure suitable conference space and prepare related budget, submit the Procurement Request in GLAAS, arrange round trip transportation for participants, follow up ecc approval, submit Visitor Access Requests in Myservices etc.
- Follow up bi-weekly Time and attendance submission for BHA Staff,
- Submit visitor access request and serve as escort to visitors and BHA Partners, arrange meeting space and submit Visitor Access Request to RSO.
- Respond to action and information requests from BHA Staff and other offices in the field. Provide guidance when requested and assist on Travel advance submission in e2.
- Draft Action Memo for events, staff recruitment, contracts extension,
- Update Leave and Travel Calendar for BHA and make sure it is reflecting on the Mission Leave Calendar,
- For new BHA staff, arrange ABR submission through HR, Request appointment for RSO briefing and badging, Office & Computer setup, arrange meeting with Ambassador or DCM, with Senior Management and set up orientation schedule with other USAID Offices.
- Establish and maintain a travel calendar showing planned staff travel and updated regularly for BHA WARO Region
- Schedule outbrief with Ambassador for leaving staff and assist with check out procedure.
Secretary
USAID/Senegal
03.2010 - 08.2018
- Provide the necessary administrative duties to the Controller and other OFM Staff, manage office supplies and equipment, arrange local and international travel for the Team, provide logistical support for workshops and retreats, Main timekeeper responsible for processing personnel actions for USAID(Salary Advance, allotment of Pay etc...), schedule meetings for the Controller and provide backup support to the document Control Clerk in case of absence(performing data entry tasks into the financial System and follow up approval)
Secretary
Embassy of Japan in Senegal
07.2004 - 02.2010
- Fuel ordering and dispatching to the Diplomatic Staff and Drivers
- Hotel booking and flight ticketing for Diplomatic Staff
- Login and dispatching of mail
- Management of Office supplies
- Translation of Documents
- Sending requests for Tax and Customs Exemption to the Ministry of Foreign Affairs
- Maintain and Follow up the Embassy vehicles filing system, making sure the fleet has required documentation
- Renew Temporary Admission of vehicles and ensure compliance with administrative procedures required by the Ministry of Foreign Affairs
- Replacement of the Consular Assistant when out of office
- Replacement of the Receptionist in case of absence
Assistant to the President of the Association
UNACOIDEFS
03.2002 - 06.2004
- Management of the President’s Agenda
- Welcome members and visitors
- Planning of meetings
- Communication with different partners
- Recovery of annual membership fees
- Requesting appointment at Consular Services for members
- Preparation of visa applications for members (filling out forms, checking records etc.)
Education
Baccalaureat - Serie B -
Lycée Commercial Maurice Delafosse
/1994 -
Advanced Technical Diploma - Secretarial work
Institut Privé de Gestion (I.P.G.)
/1998 - /2000
Master’s Degree - English
Université Cheikh Anta Diop – UCAD
Master Business of Administration(MBA) - Project Management
Institut Supérieur de Management (ISM)
/2015 - /2016
Skills
- Office Software (Word, Excel, PowerPoint, Outlook)
- USG Internal applications Webta, Winta, GovTA, E2, eCC, GLAAS
- Bilingual French – English
Languages
English
Fluent
French
Fluent
Ouolof
Fluent
Affiliations
- Reading
- Cooking
- Traveling
Certification
- Master Degree in English - Universite Cheikh Anta Diop (UCAD)
- Advanced Technical Diploma in Secretarial work (DTS) - Institut Prive de Gestion(IPG)
- MBA in Project Management - Institut Superieur de Management(ISM)
REFERENCES
- Mr. Lucien Lefcourt, Bureau for Humanitarian Assistance(BHA) Regional Director, lucien.lefcourt@gmail.com (+221)775293619 / +1(424) 354-9904
- Mr. Jonathan Armah, BHA Deputy Regional Director, jonarmah@gmail.com (+221)784625446
- Mr. Amadou Tidiane Wone, Deputy Program Officer at USAID/Program Office, tidiane.wone@gmail.com 776396245
Timeline
Program Assistant
USAID/Senegal
09.2018 - 05.2025
Secretary
USAID/Senegal
03.2010 - 08.2018
Secretary
Embassy of Japan in Senegal
07.2004 - 02.2010
Assistant to the President of the Association
UNACOIDEFS
03.2002 - 06.2004
Baccalaureat - Serie B -
Lycée Commercial Maurice Delafosse
/1994 -
Advanced Technical Diploma - Secretarial work
Institut Privé de Gestion (I.P.G.)
/1998 - /2000
Master’s Degree - English
Université Cheikh Anta Diop – UCAD
Master Business of Administration(MBA) - Project Management
Institut Supérieur de Management (ISM)
/2015 - /2016
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