Pablo Estrada
East Meadow
Summary
Reliable Records Specialist with 14+ years in legal records maintenance, file retention and digital management. Additional expertise extends to client confidentiality policies and staff communication. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations.
Overview
23
23
years of professional experience
Work History
Legal Records Specialist
DTI / Merril / Epiq - DLA Piper LLC
06.2005 - Current
- Utilize the Records Management Database to create, locate, and circulate files to requesting attorneys and their secretaries
- Conduct quarterly inventory sessions to foster the investigation and replacement of misplaced files
- Scanning of documents into the Data Management System to support the firm’s eco-friendly initiative while promoting expedited service to the client
- Continuously catalog files chronologically and numerically after such files have been created or returned to the records department
- Ordering of supplies for the department; direct contact with other offices across the U.S for sending and retrieving files
- Training of new hires on Records Management system programs
- Assisting Matter Mobility Team with Relativity document reviews before transferring
- Coordinate the onboarding and offboarding of physical files for departing and new attorneys coming to the firm according to the firms matter mobility policies.
Office Services Supervisor / Maintenance
Uniscribe Professional Services / Dodger Theatrical Productions
02.2004 - 04.2005
- Supervised staff of 3 employees
- Processed and shipped various Broadway show merchandise orders received via internet
- Oversee the sorting and distribution of daily mail
- Ordered supplies for entire office directly from vendors
- Office Maintenance: Office relocations as needed; changing of lightbulbs, bathroom maintenance, picture hangings and various other minor repairs throughout entire office.
Office / Food Services Supervisor
Uniscribe Professional Services / Arnold & Porter LLC
01.2003 - 02.2004
- Oversee Food Services Dept
- (staff of 2) in setting up conference rooms for daily meetings and ensuring all pantries are fully stocked and clean
- Ordered food and pantry supplies when needed
- Oversee the distribution of daily incoming and outgoing mail
- Fed Ex, USPS and UPS
- Managed logs of all incoming productions jobs to ensure they have been completed and delivered in a timely fashion
- Scheduled and assigned daily mail runs for entire staff to ensure proper coverage for daily operations
- Assisted all staff in department when necessary to meet deadlines given.
Legal Records Specialist
Uniscribe Professional Services / Loeb & Loeb LLP
05.2001 - 01.2003
- Utilize the Records Management Database to create, locate, and circulate files to requesting attorneys and their secretaries
- Appointed team leader to staff of five
- Warehouse files using GRM Records Management system
- Direct contact with other office’s located in Los Angeles and Nashville on a daily basis for exchanging files and information for open cases.
Education
GED -
General Educational Development Diploma
Skills
- Records Management
- Report Preparation
- Document Scanning
- Electronic Filing System Organization
- Records destruction
- Records Management Systems
- Records Retention Scheduling
- Records Scanning
- Understanding of filing systems
- Records Review
- Microsoft Excel
- Physical Records Storage
- Software Applications
- Attention to Detail
- Privacy policy expertise
- Records Accuracy
- Inventory Coordination
References
Furnished upon request
Timeline
Legal Records Specialist
DTI / Merril / Epiq - DLA Piper LLC
06.2005 - Current
Office Services Supervisor / Maintenance
Uniscribe Professional Services / Dodger Theatrical Productions
02.2004 - 04.2005
Office / Food Services Supervisor
Uniscribe Professional Services / Arnold & Porter LLC
01.2003 - 02.2004
Legal Records Specialist
Uniscribe Professional Services / Loeb & Loeb LLP
05.2001 - 01.2003
GED -
General Educational Development Diploma
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