Paige Rodriguez

• Coordinates all aspects of employee business travel via Concur, including booking domestic and international flights, hotels, and transportation arrangements for C-suite executives and overseas coordinators.
• Manages corporate credit card direct billing requests for traveling employees.
• Audits travel expenses for all employees, ensuring accuracy and compliance with company policies.
• Acts as the primary point of contact for travel-related inquiries, providing timely and efficient support to employees and executives.
• Organizes and facilitates travel logistics for large VIP groups from Korea attending conferences and events, ensuring smooth and seamless experiences.
• Conducts semi-monthly corporate credit card reconciliation to ensure accuracy and compliance with financial guidelines.
• Identifies discrepancies and resolves issues related to corporate card charges, refunds, and disputes.
• Plans and executes a variety of corporate events including holiday parties and the annual MOBIS Day anniversary.
• Manages event budgets, negotiates contracts with vendors, and coordinates logistics to ensure events run smoothly and within budget.
• Conducts site visits, selects venues, and aligns all aspects of event production including setup, catering, AV, guest registration, and gift distribution.
• Meets with promotional vendors to review products and negotiate prices for employee gifts.
• Manages the Hyundai Motor America vehicle lease program for executive coordinators and national managers.
• Provides information regarding insurance, vehicle registrations, accident reports, and policies to lease users.
• Creates a monthly expense report of vehicle maintenances performed by lease users for management review and employee reimbursement.
• Provides administrative coverage for team members.
• Always eager to learn and be challenged by the next task while prioritizing a multitude of assignments.

• Reviewed Accounts Receivable invoices and payments received.
• Processed accounts receivable for the West Coast corporate office.
• Worked with over 30 buyers to balance income versus accrual expenses for over 200 vendors.
• Liaison between vendors and buyers.
• Answered questions about the status of payments, allocations of checks, wires, and deductions.
• Maintained a monthly cash app report and was responsible for collecting over $14 million quarterly for all departments, and presenting findings to the senior Vice President and Chief Operations Officer.
• Worked to reconcile financial discrepancies by analyzing account information and reallocated money to the proper GL accounts.
• Managed the West Coast rebate audit team to ensure advertising rebate money was collected on a monthly basis and audited quarterly.
• Developed the advertising collections program and achieved quarterly goals of upwards of $14 million.
• Compared vendor data rebate calculations with Restaurant Depot invoices and resolved any discrepancies directly with the vendor and buyer.
• Ensured multiple projects and goals were completed in a timely manner.

• Performed a variety of administrative duties, including answering phones, taking and delivering messages, writing memos, making copies, faxing documents, and greeting patients.
• Served as an assistant to all administrative personnel and acted as a first point of contact for patients.
• Prepared and balanced daily expense reports in Excel.
• Created financial reports and corrected any errors.
• Met with patients every day either in-person or via telephone to review their insurance benefits and discuss the costs of various types of infertility treatment options.
• Worked to alleviate executive overload by handling all patient insurance interactions for OC Fertility, including walk-ins, email, phone, and fax interactions.
• Remained flexible, adaptable, and punctual.

• Led a team of 15 individuals in the Duplication Process of damaged ballots for the March 2020 Primary Election and November 2020 General Election.
• Oversaw each step from printing, duplication, and an extensive quality control process.
• Worked closely with the Candidate and Voter services manager as an Office Assistant, collaborating on projects and assignments.
• Proofed various candidate lists, ballot types, and final certification documents to be distributed to the California Secretary of State.
• Properly scanned and filed confidential documents and materials.
• Answered voter inquiries and concerns via email.
• Performed Candidate Filing duties in-person and remotely, following Covid-19 restrictions.
• Informed candidates about requirements for running for various office types including State Senators and Board of Education members.
• Prepared and proofed candidate statements to ensure proper county guidelines were followed.
• Administered the Oath of Office to Candidates.
• Utilized a multi-line phone system to courteously assist voters with registration and updating voter registration information.
• Collaborated with a team of fellow Candidate and Voter Services specialists to complete daily tasks.