Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Paige Sawyer

Versailles,KY

Summary

Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building skills with proficiency in Office 365. Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

10
10
years of professional experience

Work History

Administrative Coordinator II

UK Healthcare
05.2022 - Current
  • Facilitate the onboarding process for new faculty members
  • In charge of credentialing and licensing process for faculty and staff, ensuring compliance with relevant regulations
  • In charge of the reapplication process for faculty members and advanced practice providers within our institution
  • Ensure healthcare providers maintain accurate and up-to-date privileges within our hospital by revising, updating, and verifying the delineation of privileges ensuring compliance with hospital policies and regulatory standards
  • Coordinate the collection, organization, and archiving of faculty and academic staff dossiers
  • Ensure accurate and timely completion of promotion and tenure materials
  • Collaborate with faculty and administrative teams to maintain dossier accuracy
  • Create and maintain faculty schedules, considering course assignments, office hours, and departmental needs
  • Work closely with department heads and faculty members to resolve scheduling conflicts
  • Update and distribute schedules to relevant stakeholders
  • Manage content updates on the department’s website, including faculty profiles, program information, and event listings.
  • Assisted management with special projects to complete all tasks by deadlines.
  • Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
  • Maintained databases and contact lists to keep important contact information accurate and up to date.
  • Maintained office calendars to track important dates and deadlines.
  • Prepared detailed documents and reports in adherence administrative processes.
  • Coordinated and scheduled meetings and appointments to keep organization running smoothly.
  • Developed and implemented organizational systems to streamline daily operations.
  • Worked closely with new hires, answering questions and addressing various concerns during onboarding process.
  • Created smooth onboarding processes to help new hires adjust to company policies, procedures and processes.
  • Helped new hires complete and submit required paperwork, set up benefits accounts, and initiate direct deposits.
  • Led professional and thorough orientation sessions, introducing new hires to key company information.
  • Put together employee files and collected required digital or physical information to meet requirements.
  • Collaborated with different staff and management to facilitate department-specific onboarding.
  • Set schedules for 50+ faculty by planning and designating service and outreach clinics.

Administrative Services Asst

UK HealthCare Neurology & Neurosurgery
01.2021 - 05.2022
  • Tracked expiration dates on documents and communicated with appropriate staff to avoid late filing.
  • Maintained accurate files, records and credentialing documents in well-maintained databases using [Software].
  • Worked closely with practitioners to help each obtain privileges at assigned healthcare facilities
  • Assisted with managed care auditing processes and performed internal file audits.
  • Communicated effectively with various parties each day using polished interpersonal and active listening skills.
  • Prepared records for site visits and file audits.
  • Obtained NPI numbers for providers and facilities and updated existing profiles.
  • Received and evaluated applications to look for missing and inaccurate information.
  • Maintained composure in stressful situations, confrontations, interviews and records searches.
  • Confirmed data and licensing information through investigations and notified violators of required changes to bring operations into compliance.
  • Kept informed regarding pending industry changes, trends or best practices.
  • Created and maintained compliant work environment.

Administrative Support Associate I

UK Healthcare
10.2019 - 01.2021
  • Created and maintained databases to track and record customer data.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Assisted development and implementation of new administrative procedures.
  • Developed strategies to streamline and improve office procedures.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.

STEPS Staff/Admin Support

UK HealthCare Neurology & Neurosurgery
08.2018 - 10.2019
  • Kept precise records through document tracking and filing.
  • Coordinated with staff to compile briefing materials prior to meetings.
  • Maintained records in accordance with federal record-keeping requirements and monitored appropriate disposition of records.
  • Assisted in planning committee meetings and other meetings and events.
  • Attended training sessions to stay updated on procedures and services.
  • Assisted employees with making copies, sending faxes, and filing paperwork.
  • Maintained detailed knowledge of company products and services to provide comprehensive support.

Assistant Salon Director

Sun Tan City
04.2014 - 12.2018
  • Anticipated customer needs and provided them with high quality service while upholding brand standards and values to ensure customer satisfaction
  • I actively stayed informed about the latest sales, offerings, and loyalty programs.
  • Oversaw salon employee performance, facility cleanliness, and sales.
  • Controlled inventory by tracking expenses, purchases, and shelf stock.
  • Maintained general appointment calendar and set shift schedules.
  • Managed cash flow, business transactions, banking, and accounting processes.
  • Coached and trained employees to optimize performance and achieve demanding business objectives.
  • Built business through commitment to excellent customer service, resulting in customer loyalty and retention.

Education

Bachelor of Science - Media Arts & Studies

University of Kentucky
Lexington, KY
05.2018

High School Diploma -

Lexington Catholic High School
Lexington
05.2014

Skills

  • Adobe Creative Cloud
  • SAP
  • Lightning Bolt
  • Drupal Editing Software
  • SQL
  • WDMS
  • Lean Six Sigma Black Belt Certified
  • Filing
  • Proficient in Microsoft 365
  • Office Inventory Management
  • Microsoft Excel
  • Office Administration
  • Tech-Savvy
  • Team Collaboration
  • Correspondence Preparation
  • Time Management
  • Employee Records Management
  • Meeting Coordination
  • Appointment Scheduling
  • Documentation and Recordkeeping
  • Project Management
  • Schedule Management
  • Data Entry
  • Attention to Detail
  • Data Collection

Timeline

Administrative Coordinator II

UK Healthcare
05.2022 - Current

Administrative Services Asst

UK HealthCare Neurology & Neurosurgery
01.2021 - 05.2022

Administrative Support Associate I

UK Healthcare
10.2019 - 01.2021

STEPS Staff/Admin Support

UK HealthCare Neurology & Neurosurgery
08.2018 - 10.2019

Assistant Salon Director

Sun Tan City
04.2014 - 12.2018

Bachelor of Science - Media Arts & Studies

University of Kentucky

High School Diploma -

Lexington Catholic High School

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Paige Sawyer