Paige Stewart

1. Responsible for all billing and collections (Annual sales ranged from 6 million to 10 million projected for 2024 depending on market conditions)

2. Set up new projects/jobs in quickbooks and electronic files. Provided insurance certificates, business tax receipt, and license to clients. Carefully reviewed contracts, billing dates, and change orders.

3. Created agendas for weekly meetings with officers, prepared requested reports, and facilitated each meeting.

4. Researched product information for submittals and warranties.

5. Entered all invoices by type of expense and coded them to the appropriate job for accounts payable. Kept vendor accounts current and paid subcontractors according to their sub-agreements.

6. Tracked monthly expenses for owner to monitor overhead.

7. Accountable for 16 vehicle loans, as well as all tags and insurance for company trucks, vans, and 9 trailers, plus 3 of owners' personal vehicles. Maintained a spreadsheet with year, make, model, VIN number, lender name, account number, and driver name.

8. Coordinated leadership meetings and employee trainings and prepared all necessary documents for both

9. Worked closely with a local ad agency to design, provide copy and photos, and proofread new marketing handouts.

10. Compiled data to provide job cost reports to officers and estimators.

11. HR duties included weekly payroll, E-verify, tracking dates of hire, raises, and vacation accrued, presenting health insurance options after 60 days for new hires and annually for current employees, and overseeing all enrollment paperwork.

12. Booked accommodations after reviewing price and location for employees working out-of-town jobs and paid daily per diems and travel time weekly.

13. Ordered all business cards, print materials, and marketing swag for clients and charitable events.

14. Kept inventory of shirts and hats for field employees and purchased additional quantities as needed

15. Created flyers for employee events and community involvement opportunities.

16. Reconciled bank statements monthly and compiled tax related documents for accountant throughout the year

17. Oversaw 3 office moves. Worked closely with a trusted IT company on computer and phone transitions, as well as setting up all new office employees with emails and levels of access, depending on job description.

18. Held position of trust and confidentiality as a signer on the business checking account, wire approval for two other Extreme companies, and main point of contact for the local bank.

1. Set up new jobs in Quickbooks and streamlined system for Correspondence, Bid Info, Pay Apps, Lien Releases, Work Orders, and Locate Tickets. Requested insurance certificates, handled contract paperwork, researched NOC's, and prepared NTO's. Saved all job related documents in electronic files.

2. Maintained current and master spreadsheets of jobs by number, name, address, GC and pay date

3. Created more efficient processing of new employees including e-verifying within 3 day window, entering in Quickbooks with W-4 information and on a master spreadsheet containing name, date of hire, current pay rate, and dates and amounts for pay raises and all employees exit dates and explanations. Added their 90 days for initial review to office calendar with 7 day reminder

4. Accounts payable-Added new vendors in Quickbooks. Entered all invoices/bills into Quickbooks tagged to appropriate account and/or job as applicable. Handled weekly check runs and also paid bills online and by phone and assisted President of the company with staying ahead of due dates for bills. Maintained all vendor files

5.Accounts receivable-Facilitated change orders. Sent out monthly billing prepared by the President of the company and completed any special forms required by the GC to accompany monthly pay apps. Created partial and final lien releases for subs to expedite check releases. Entered payments in Quickbooks for banking deposits. Followed up with customers on late payments. Tracked last day on jobs to watch 90 days in case a claim of lien had to be filed. Prepared claims of lien and gathered supporting documentation when necessary.

6. Reviewed and totaled hours on daily work orders from foremen to enter payroll in Quickbooks with hours costed to correct job. Processed weekly payroll for 25 employees thru Intuit.

7. Completed certified payroll weekly for EEO and DOT jobs. Responsible for setting up company with electronic signature as required for those jobs. Maintained EEO records. Assisted subs when necessary with their certified payrolls. Put together all HUD paperwork and submitted weekly payroll for an extremely large on-going job, a HUD apartment complex. Trained subs to fill out their HUD paperwork

8. Set up more productive approach for bids. Downloaded all plans for every bid invite that came into the company and put on shared drive for President to decide which ones to bid. Set up all bid folders with name of project, address, due date and GC(s). Printed and organized plans for estimating department and sent out plans thru dropbox to appropriate subs. Collected sub quotes for bid folders. Added bid dates to large white board calendar for estimators to stay on track. Watched for addendums with revised plans and updated bid information as applicable,

9. Prepared for both GL and WC audits annually. Requested insurance certs from subs as needed. Received glowing reviews each year from insurance auditors on thoroughness of requested documentation

10. Maintained files including bill of sale, registration, repair and maintenance receipts for all trucks, trailers, and equipment company owned

11.Processed mail and answered phone calls and maintained office supplies