Paige V. Reed
Franklin,TN
Summary
Dependable Executive Assistant with good supply management, recordkeeping and schedule coordination skills dedicated to keeping professionals focused and prepared for daily requirements. Produce business correspondence, detailed reports and useful spreadsheets using diverse software programs and technical skills. Respectful, punctual and hardworking.
Overview
13
13
years of professional experience
Work History
Office Management / Therapy Assistant
Back In Motion - Chiropractic & Rehabilitation
2012.08 - 2015.10
- Answer telephone and respond to patient inquiries
- Make outbound calls for appointment reminders and follow-up with patients who missed treatments
- Schedule appointments over the telephone and in person
- Check patients in and out and collect co-pays
- Perform general administrative duties including typing, filing, copying, faxing, etc
- Verification of patient insurance for determining benefit coverage
- Assist with patient billing and submittal of claims to insurance carriers
- Process incoming and outgoing mail
- Order and maintain supply inventory
- Run errands
- Cleaning and light housekeeping duties of office
- Made outreach calls to former patients to schedule appointments and get them back as active patients
- Help with marketing aspects of the business to generate new interest and gain patients
- Provided management to front office to ensure business was running correctly
- Billing Code ICD-9 and ICD-10
- Therapy/ GXMO Duties:
- Take and develop patient x-rays to assist physician with proper diagnosis
- Perform patient ultrasounds
- Connect patients to muscle stimulator's and spinal decompression machine
- Assist with cold laser therapy treatments to help reduce inflammation and swelling
- Simulate/Demonstrate physical exercises for patients as prescribed by physician Relocating to Fairview, TN to be closer to family as of 11/1/2015.
Executive Assistant to the CIO and CFO
Carl Karcher Enterprises, CKE
2018.06 - 2021.08
- Maintain professional relationships with outside Vendors and Reps to ensure approachability
- Reconcile and Approve Expenses within Wells Fargo
- Approve Backfill requests in Taleo
- Created and maintained Deliverables map for CIO and IT Leadership
- Ensure weekly project update compliance
- Assist and schedule arrangements for offsite interviewees
- Welcome and set up proper training and onboarding for new hires
- Coordinate monthly CIO staff meetings cadence
- Attend meetings on behalf of the CIO or with the CIO to take minutes and provide proper updates
- Route all invoices and statements to our financial manager
- Coordinate and create presentations for Quarterly Franchisee onsite meetings
- Assist and review CIO’s deliverables for weekly, monthly, and annual meetings
- Created project scorecard review by C Suite on monthly basis
- Fully owned business and personal calendar for CIO
- Maintain organizational changes and updates
- Professionally keep confidential information
- Reconcile/review/approve for CIO’s direct reports PCard
- Complete SAR/IT purchase requests for new hires
- Proficiently interact with C level Executives
- Schedule all travel for IT Leadership
- Submit tickets for executives
- Print and have supporting documentation ready for CIO for exec meetings
- All Admin work
Project coordinator
Community Health Systems
2015.11 - 2018.06
- Duties:
- Attend project status meetings (StarPos and PeopleSoft)
- Take meeting minutes, revise and send out to appropriate parties
- Maintain compliance to project plan
- Review presentations and updates prior to meetings to ensure time is used efficiently
Administrative Assistant to Vice President of EBI
Community Health Systems, CHS
2015.10 - 2018.06
- Of Enterprise Business Intelligence, Director of Interoperability and Integration, and Director of Data Analytics
- Administrative Duties:
- Effectively communicating with vendors
- Assisting with directory maintenance
- Managing calendars for two VP’s, Sr
- Director, and Director
- Have previously supported CISO and Facility CIO
- Completing new user requests for new hires and contractors (AD and VPN access)
- Coordinate with new contractors for orientation
- Scheduling and coordinating meetings, interviews, events, and other similar activities
- Submit tickets in ServiceNow for team
- Preparing presentations/correspondence
- Complete expense reports for travels
- Book all travel for leadership
- Track/Approve time for team including time off (sick or vacation)
- Answering the phone
- Assign seating and update charts
- Submitting/approving invoices from vendors
- Sending and receiving mail and packages
- Keeping my direct reports up to date with communications and daily changes
- Updating organizational chart with new hires and interns
- Manage SharePoint site for administrative assistant’s department wide
- Participate in 40 hours of training
- Create spreadsheets to keep track of project status
- Complete Quote Qualification Forms
- Handle confidential information
- Review managers monthly deliverables
- Update Divisional Hospital List with new and/or terminated employee’s
- Project coordinate/manage using Daptiv
- Approve travel expenses for contractors
- Review all Capital Expense Reports to ensure compliance
- Utilize AS400 to track CER’s
- Operate Lawson for all office orders and track incoming invoices
- Monitor Executives emails and reply when necessary
- Project Management Duties:
- Responsible for successful initiation of Key Stats Performance Management Module
- Planning and defining Business Requirements
- Developing an estimated timeline
- Submitting Change Requests as needed
- Submitting Incident tickets
- Creating all documentation
- Provide weekly and daily updates to Executives
- Working with Vendors
- Managing risks and issues
- Testing of product
- Monitoring and Reporting progress to Business Partners and Vendors
- Resource Planning
- Create and host training for End Users
- Back in
Assistant Property Manager
CBM Real Estate
2021.08 - Current
- Handled tenant complaints promptly and appropriately, calling in repairmen and other support services.
- Kept accurate records of all resident and tenant correspondence.
- Followed up on delinquent tenants and coordinated collection procedures.
- Completed final move-out walk-throughs with tenants to identify required repairs.
Education
General Diploma -
Miamisburg High School
X-ray Machine Operator -
Ohio Institute of Allied Health
2015
Skills
- Schedule Management
- Time Management
- Office Management Software
- Excel Spreadsheets
- Social Media Knowledge
- Office Management
- Verbal and Written Communication
- Prioritizing Work
Timeline
Assistant Property Manager
CBM Real Estate
2021.08 - Current
Executive Assistant to the CIO and CFO
Carl Karcher Enterprises, CKE
2018.06 - 2021.08
Project coordinator
Community Health Systems
2015.11 - 2018.06
Administrative Assistant to Vice President of EBI
Community Health Systems, CHS
2015.10 - 2018.06
Office Management / Therapy Assistant
Back In Motion - Chiropractic & Rehabilitation
2012.08 - 2015.10
General Diploma -
Miamisburg High School
X-ray Machine Operator -
Ohio Institute of Allied Health
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