Pamela Cobbs

Work History

EHS Administrative Coordinator

Johnson and Johnson

06.2019 - 02.2024

Maintained exceptional relationships with JnJ suppliers, aided with troubleshooting for suppliers and account executives and assisting with JnJ ARAVO & AP portal process.
Served as primary contact for suppliers with PO order status and questions.
Processed and tracked over 250 EHS PO's through eMarketplace, L&D navigation, WorkSense and cSubs portal through PO lifecycle.
Created excel PO tracking spreadsheet to track PO process to completion, worked with PO requestors for PO approvals, invoice approvals and closing of POs.
Coordinated with budget manager on PO accrual tracking, invoicing, and closing of POs to help with accuracy of budget for each quarter and year end process
Maintained correspondence from PO announcements and to be sure it's cascades to managers and PO requestors
Managed Global EHS mailbox to send communications to the EHS community for Trainings, Lessons Learned/Action Alerts and Leadership communications
Managed EHS Knowledge Repository uploading managed documents and adding links to EHS Website
Trained to be moderator of EHS Assurance Trainings held on Teams and using breakout rooms
Acted as liaison to the JnJ Global Help desk for the EHS Team.
Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
Maintained databases and distribution lists to keep important contact information accurate and up to date.
Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
Streamlined office operations by implementing efficient administrative processes and procedures.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Developed the PO tracking spreadsheet to track, analyze, and report on PO process.

Executive Assistant

Johnson and Johnson

01.2018 - 06.2019

Delivered exceptional administrative support to the EHS&S Leaders to ensure company goals and objectives are accomplished, and operations run efficiently.
Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Streamlined executive communication by managing calendars, emails, phone calls and scheduling meetings.
Coordinated airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips and to optimize time.
Enhanced communication between departments through collaborating with cross-functional teams to coordinate meetings and events.
Organized town halls, team meetings including scheduling, sending reminders, catering, and meeting space/event planning.
Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
Handled administrative tasks such as expense report processing and invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
Assisted new employees with JnJ onboarding process; helped them with building access, desk space and company mobile phones and any JnJ business applications access needed to perform at their best.
Managed administrative tasks effectively with strong organizational skills, communicating clearly and professionally, to be flexible in any changing business environment.
Handled confidential and sensitive information with discretion and tact ensuring proper storage and distribution as needed.

Sr. Associate & Office Manager

PFM Asset Management LLC.

01.2014 - 01.2018

Provided administrative support to team comprised of 2 Managing Directors, 2 Managing Consultants and a business analyst by providing administrative support as needed, including scheduling appointments, meetings and events and travel logistics as needed.
Ensured office efficiency by maintaining common areas, organized and handled correspondence, maintained filing system and overseeing supplies and equipment.
Prepared client proposals and quarterly reports.
Resolved internal operating issues using office processes and procedures
Arranged the various requirements of international and U.S
Based travel, arranged flights, hotels, and rental cars, utilizing concur for travel expensing.
Managed all aspects of office space/infrastructure planning (moves, changes to workstations) and provide answers, resources and solutions when requested.
Facilitated maintenance of office equipment including, shipping, receiving, cleaning, maintenance, and repairs.
Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Served as corporate liaison for finance, IT, and marketing departments.
Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

Senior Administrative Assistant, Regional Sales Business Coordinator

NOVO Nordisk Inc.

01.2011 - 01.2014

Oversaw individual sales budget for 5 Regional Business Directors and collaborated on business priorities and opportunities.
Maintained MSA/SOW contracts within the CMS system.
Operated as the Administrator for Basecamp online management system between Novo and outside vendors.
Prepared graphs, charts, and presented each during company meetings.
Guided leaders into implementing tactical goals and standard metrics while presenting new office processes and procedures/opportunities
Managed complex budget of $5.5MM and breakout of dollars to functional departments.
Championed multiple projects and lines of business to maintained consistent flow.
Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
Coordinated trainings for new team members, overseeing onboarding details.

Senior Administrative Assistant, Team Assistant

Merrill Lynch/BlackRock Investments

01.2001 - 01.2010

Managed Sr. Director complex calendar and performed variety of administrative tasks efficiently.
Created welcome packages for more than 5,000 new client accounts monthly and guided new hires in onboarding orientation and new employee trainings.
Point of contact in planning meetings, video conferences sessions and board meetings and Town Halls, coordinated communications and logistics for staff meetings and trainings.
Maintained supplies and office equipment for the financial trading floor.
Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
Maintained personal schedule, professional calendar, and individual appointments for senior director.
Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
Created and updated records and files to maintain document compliance.
Managed sensitive information with utmost discretion to maintain confidentiality at all times.
Coordinated office activities and public events.
Scheduled office meetings and client appointments for staff teams.

Summary

Overview

Work History

EHS Administrative Coordinator

Executive Assistant

Sr. Associate & Office Manager

Senior Administrative Assistant, Regional Sales Business Coordinator

Senior Administrative Assistant, Team Assistant

Education

Certificate of Completion - Business Administration

High School Diploma -

Skills

Key Qualifications

Accomplishments

Timeline

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