Flexible hard worker ready to learn and contribute to team success
As a Management Analyst on the Funds Management Team (FMT), under Logistics and Acquisitions Division (LAD), my duties consist of a wide range of budgetary and financial functions. These functions are associated with the formulation, execution and review of administrative and program budgets within LAD. I prepare necessary status reports on a Bi weekly basis for LAD Chief and maintain and track all financial transactions to include Reimbursable Work Authorizations (RWA), and many other financial transactions through the United Financial Management System (UFMS). I participate and work as a liaison for audits and follow-ups for audits. I monitor the execution of program budgets by means of obligating documents and financial operating plans. I transfer funds between object classes in program budgets to provide for specific program related activities within LAD. I program funds and execute changes in the plans as necessary to reflect spending priorities. It is my sole responsibility to download both the GSA, and DHS security monthly rent bills for all ATF locations on a monthly basis. After doing so I review the monthly billing for accuracy of charges. I identify potential charge backs on monthly rent and DHS bills, as well as develop rent posting and enter receivers. I am responsible for handling the budget for both Reality and Building Operations Branch and Environmental Safety and Health Branch. I track and monitor allocated funds and maintain complete and accurate records for Realty and Safety accounts. I prepare and reconcile monthly credit card statements within UFMS and prepare various reports, exhibits, analyses, and other material in connection with the budget estimates or in response to specific request by attending bi weekly meetings with the Branch Chief to update and discuss current and projected budget status and needs. I work closely with the management team branch employees and Financial Management Division to ensure that budgetary activities and financial management reflect up to the minute priorities of LAD. I review accounts to ensure all receivers are entered on a monthly basis while also working with Financial Management Division to ensure requests regarding Open Obligations and Open Receivers are met in a timely fashion. I prepare quarterly Undelivered Orders (UDO) and provide by customer (PBC) samples for review by the auditors. I analyze and interpret complex legislation impacting on the Department's budget process. I posses a high level of interpersonal communication skills necessary to explain and negotiate changes and/or modifications to the division and branch chiefs. I have knowledge of analytical techniques in order to analyze and evaluate various proposals and provide management with recommendations for improvement and change. I have detailed knowledge of the Divisions programs to ensure accurate and credible forecasting of workloads in order to ensure budget submissions are consistent with program needs and a high level of expertise in the Unified Financial Management System (UFMS).
Serve as a Realty Specialist for design and construction projects for the Central and West Sections of the United States
I coordinate plans to establish, close, expand , or relocated offices with Division Officials and General Services Administration (GSA) on space acquisition. alterations, and enforce lease provisions, renewals, and special space requirements. I provide guidance and assist on space planning management to include analysis of Occupancy Agreements, lease proposals, and estimates of construction documents. I set up Market Surveys coordinated with ATF Physical Security Branch, travel to site locations, and prepare and provide analysis of lease proposals. I hold bi weekly meetings to discuss project projection and coordinate plans to close, expand, and or relocate ATF Satellite, Field Offices and ATF Field Divisions. I negotiate with GSA and the local broker to ensure timeline and milestones are met on individual projects pertaining to the Central and West sections of the United States. I work with GSA in negotiating finance to include Reimbursable Work Authorizations (RWA). I negotiate with GSA and the lessor on costs amortized in the monthly rent for the term of our ten year five year firm leases. I develop nationwide annual forecasts of space management program requirements and incorporate of space in our monthly space project reports to ATF Field Operations.
Provide assistance with studies and analysis to develop and improve policies and programs to ensure effectiveness of Space Management Branch services. I monitor monthly rent bills and other GSA methods of charging for space for the purpose of determining the funding levels required for space acquisition and execution. I maintain statistical data and records as to planned acquisitions and disposals and informed the appropriate General Services Administration Regional Office of any changes required or errors uncovered in the Bureau's Federal Buildings Fund. I compile and assist with the review of ATF space and parking assignments to ensure compliance with Bureau space utilization policy. I assist with the operation of on-site inspection program to ensure the accuracy of current General Services Administration information on total square footage occupied by ATF and to evaluate the need for future renovations. relocations, etc. I submit informational copies of correspondence, floor plans, space changes. etc. concerning space projects or assignments to ATF and GSA field Offices. I advise Employee Labor Relations Branch (personnel division) of any actions involving union affiliated employees prior to entering into any building space transactions with General Services Administration. I assist the Real Estate audits as requested and needed to support the Realty Specialist and perform monthly reconciliations on ATF parking accounts for Budget Analyst. I coordinate field requirements for overtime utilities and ensure adequate funding and documentation to GSA via Reimbursable Work Authorizations (RWA).
I perform periodic reconciliations in comparison with Financial Resource (FRED) and Space Management Branch System (SMS) I prepare and input data into Department Rent Management System (DRMS). I modify and input Recurring parking requisitions in both FRED, and SMS.
I work directly with Personnel Officers and 2 Assistant Personnel Officers. I receive telephone calls and personnel calls, ascertain the nature and purpose of the calls or visits to screen those which can be referred to subordinate officials or those which can be taken care of personally. I schedule appointments and make necessary arrangements for conferences and official government travel. I receive and review correspondence and route items directly to the appropriate individual offices for action
I assemble background information as necessary, and notify the supervisor of pending delays
I establish and maintain subject matter files covering policy matters. I conduct property inventory and coordination of space request, renovations, maintenance for the Personnel Division
I work directly in the preparation of the New Employee Orientation Program and conduct Orientation
I perform Time and Attendance audits for staff and assist other co workers in successfully completing this task.
As an Accounting Technician I review audits, process and input financial document into the automated accounting system using Financial Resource Desktop (FRED). These document transactions include invoices, some receiving reports and travel vouchers.
I ensure the accounting transactions are accurately coded with the correct accounting and organization codes, object classes, and contain the appropriate transaction codes used to effect the Bureau's major general ledger accounts, detailed subsidiary account balances and program activity accounts
I research , analyze, and properly identify invalid accounting transactions and process corrections to ensure transactions ar processed to meet Prompt Payment Act requirements and Bureau established time frames
I maintain detailed accounts, ledgers, and other system contral logs
I perform monthly reconciliation and recapitulation of the general ledger and subsidiary reports to assure that basic accounting data and reports are in balance.
As an accounting technician for the Burea of the Census
I receive, review, analyze and reconcile transactions, commitments, and obligating documents
I code invoices and other records to maintain organized and accurate records
I set up and maintained all Interagency Agreements
I crosswalk, and key all internal Fedstrip bills
I reconcile accounts and adjust them to reflect outstanding balances
I verify amounts against original obligation documents, and note, clarify and correct discrepancies
I maintain all government contracts for which are assigned. Review vendor invoices and expense reports, identifying discrepancies
I assist lab management in formulating and executing the annual budget ($0.5 mil) Assisting principal investigators in preparation of justifications for supplies and equipment
I analyze and report budget status throughout the year and provide logistical support of the entire laboratory operation including preparation and tracking of all supply and equipment acquisitions. Establish and maintain equipment maintenance agreements with instrument vendors, individual purchase agreements (includes preparation of appropriate documentation, tracking items through the main FDA accounting officer).
Maintain the government Visa card for laboratory personnel
Reconcile accounts payable for FDA accounting staff
Advise professional staff regarding pay, time keeping, leave and administrative matters
Provided clerical and technical support to the Director and Senior staff in assisting employees in obtaining needed training
Provided guidance to trainees on administrative procedures, eligibility and pre-requisites and assisted the Branch Chief in the formulation of the annual training plan and budget