Pamela Lambert
Riceboro,GA
Summary
Executive Administrative Assistant with over 17 years of extensive expertise in optimizing administrative operations and supporting high-level executives. I am proficient in Microsoft Office and skilled in managing confidential information, scheduling, and communication, ensuring seamless executive support. Committed to fostering efficient work environments and enhancing productivity through innovative problem-solving and strategic planning.
Overview
17
17
years of professional experience
Work History
Executive Administrative Assistant for CHRO
Georgia Ports Authority
01.2018 - 07.2024
- Manage daily operations of C-Suite Executives, supporting Chief Human Resources Officer, Director of HR, and HR managers
- Schedule internal and external meetings utilizing Microsoft Teams and Zoom
- Generate reports for the Chief Human Resources Officer, President & CEO, and HR managers using Microsoft Excel and HRIS systems
- Orchestrate executive office operations, managing sensitive data and streamlining HR processes for C-suite
- Implement digital solutions, enhancing efficiency
- Facilitate the annual Executive Salary Wage Survey and annual salary increases
- Coordinate seamlessly with Executive Assistants to manage complex schedules, ensuring optimal time management for senior leadership
- Coordinate travel arrangements for CHRO and HR management and process expenses and reimbursements
- Proofread executive memos, emails, and Executive contracts
- Maintain all executive files including employee contracts, SERP, KEIP, and LTIP agreements
- Meticulously prepare comprehensive information packets, agendas, and materials for high-stakes meetings and board presentations
- Prepare and monitor budgets for office supplies, compensation survey, and legal cost
- Implemented JDXpert, new job description software, and integrated it with existing ADP Workforce Now program, providing streamlined job description creation and editing
- Facilitated shift from paper to electronic evaluations for salaried employees using ADP's Performance Dashboard, improving efficiency and accessibility
- Maintain electronic filing systems for employee records
- Streamlined administrative processes, including digitizing tuition reimbursement requests, leading to significant improvements in approval efficiency
- Monitor inventory of office supplies and manage vendor contracts
- Experience working remotely
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
Human Resources Assistant
Effingham Health Systems
07.2017 - 01.2018
- Facilitated smooth onboarding processes, enhancing new hire experience
- Managed comprehensive documentation for new hires, contractors, and students
- Oversaw VP and HR Manager calendars, optimizing schedules
- Supported HR team in various functions, contributing to departmental success
- Coordinated HR administrative tasks, improving efficiency in evaluations and payroll changes
- Prepared insightful presentations for senior leadership meetings
- Develop compelling HR presentations, effectively communicating key HR metrics and updates to Senior Leadership Team
- Managed HR data entry, ensuring accurate HRIS records
- Oversee electronic calendar for Vice President and Human Resources Manager
- Streamlined intake process for new hires, enhancing efficiency and reducing time spent on administrative tasks
- Managed HR data entry, ensuring accurate HRIS records
- Conducted licensure audits for full compliance
- Streamlined new hire intake, reducing administrative time
- Implemented process improvements in HR operations, boosting overall efficiency
- Developed compelling presentations to effectively communicate HR metrics
Human Resources Assistant
Swisher International
07.2014 - 11.2016
- Streamlined HR processes, enhancing efficiency in personnel record management and benefits administration, leading to improved employee satisfaction
- Maintain Human Resources Manager calendar for interviews and meetings
- Maintain and update personnel records
- Generated comprehensive HR reports, providing valuable insights on strategic decision-making and workforce planning to senior management
- Conduct new hire orientation for new employees
- Process HR invoices and check requests and provide multiple HR and Payroll reports
- Managed employee benefits programs, ensuring timely processing of enrollments and leaves, contributed to enhanced employee well-being and retention
- Facilitate United Way Campaign, helping to foster employee engagement and charitable contributions
- Coordinated with multiple departments to facilitate smooth onboarding processes and safety training, fostering a culture of workplace safety and compliance
- Maintained meticulous attendance records and processed payroll accurately, supporting effective workforce management and regulatory compliance
Executive Administrative Assistant for the Executive VP
WesBanco Bank
12.2007 - 05.2014
- Manage daily operations of C-Suite Executives, supporting the EVP of Human Resources, VP of Human Resources, and HR managers
- Managed multifaceted administrative functions, from correspondence preparation to budget oversight, supporting high-level HR operations
- Optimized HR executive workflows, enhancing confidentiality and efficiency in managing sensitive employee data and complex calendar schedules
- Orchestrated complex calendar management and prepared comprehensive reports, ensuring seamless communication between HR leadership and CEO
- Generated critical HR analytics, including turnover and personnel reports, providing valuable insights for strategic decision-making
- Prepare agendas and meeting materials for the EVP and VP
- Coordinated diverse HR initiatives, from wellness programs to holiday events, fostering a positive workplace culture and employee engagement
- Process and review background requests information screenings with ADP
- Process check requests, invoices, and reconciled credit card statement for Human Resources
Education
Diploma - Business Studies
Wheeling Park High School
Wheeling, WV05-1990
Skills
- Calendar Management
- Strategic Meeting Coordination
- Virtual Team Collaboration
- Travel Itinerary Management
- Sharepoint
- SAP Software
- Analytical Problem Solving
- Prioritization and Time Management
- Analytical Data Review
- Project Management
- Microsoft Office
- ADP Software
- Organizational Skills
- Customer Service
- Concur Solutions
- Confidentiality
- Digital Document Management
Timeline
Executive Administrative Assistant for CHRO
Georgia Ports Authority
01.2018 - 07.2024
Human Resources Assistant
Effingham Health Systems
07.2017 - 01.2018
Human Resources Assistant
Swisher International
07.2014 - 11.2016
Executive Administrative Assistant for the Executive VP
WesBanco Bank
12.2007 - 05.2014
Diploma - Business Studies
Wheeling Park High School