Pamela M. Powell
New Caney
Summary
Dynamic Administrative Specialist with proven expertise at the U.S. Department of State, excelling in contract administration and financial reconciliation. Recognized for enhancing operational efficiency and compliance with Federal Acquisition Regulations (FAR). Adept in SAP Ariba and MS Office Suite, with strong collaboration skills that drive project success and stakeholder engagement.
Overview
10
10
years of professional experience
Work History
Administrative Specialist/Program Analyst
U.S. Department of State
Washington
05.2015 - 06.2025
- Worked closely with cross-functional teams and stakeholders to streamline communication on goods and services essential to project success.
- Acquired a top-tier publication that offered critical regulatory news and analysis on global export controls and trade compliance.
- Acquired office supplies, hiring platforms, and equipment to strengthen operational support and workflow productivity.
- Reviewed and validated billing statements and invoices for accuracy.
- Reconciled monthly credit card statements through the SAP Ariba system to process prompt payment in accordance to federal guidelines.
- Maintained an audit-ready tracking system for accountability and transparency of all transactions.
- Arranged travel for 50+ employees for domestic and international flights, hotels, and ground transportation.
- Processed travel vouchers to ensure accurate and timely reimbursement of travel expenses.
- Collaborated with budget personnel to manage funding allocations to facilitate purchase card expenditures and de-obligation of contract funds in accordance to financial protocol.
- Skilled in budgeting, financial reconciliation, and procurement to ensure compliance with federal guidelines.
- Analyzed inefficiencies with administrative procedures to improve operational efficiency to surpass performance expectations.
- Provided technical support to office staff on how to effectively use software programs and advance functions.
- Administered acquisition operations and fiscal management for two hundred contractors according to the contract requirements.
- Managed contract closeout activities to uphold contractual obligations.
- Documented contractor performance in the Contractor Performance Assessment Reporting System (CPARS) to ensure quality evaluations on government contracts.
- Assisted in the preparation of the Justification and Approval (J&A) documents for sole source acquisitions in accordance with FAR Part 6.3.
- Delivered data analysis in contract administration and operational processes.
- Knowledgeable of Federal Acquisition Regulations (FAR) of federal procurement.
- Franklin Award (2020): Recognized for exceptional contract administration processes and ensuring prompt acquisition for key projects.
- Meritorious Honor Award (2018 and 2014): Acknowledged for outstanding administrative and logistical performance for the support during high-profile events.
- Performance Award (2017): Exemplary contributions to the success of critical office operations and project management.
Education
Introduction to Law, Legal Research, Legal Writing
University of Maryland University College (UMUC)
01.2007
Skills
- MS Office Suite
- SAP Ariba
- SharePoint
- Global Financial Management System (GFMS)
- E2 Solution
- Federal Acquisition Regulations (FAR)
Awards
- Franklin Award, 2020, Recognized for exceptional contract administration processes and ensuring prompt acquisition for key projects.
- Meritorious Honor Award, 2018, Acknowledged for outstanding administrative and logistical performance for the support during high-profile events.
- Meritorious Honor Award, 2014, Acknowledged for outstanding administrative and logistical performance for the support during high-profile events.
- Performance Award, 2017, Exemplary contributions to the success of critical office operations and project management.
Hobbies and Interests
- Dog lover
- Self-learning foreign language (Spanish)
- Football games
Training
- Contracting Officer Representative (COR), FAC-COR Level II
- Simplified Acquisition Procedure
- Annual Ethics for Purchase Cardholder
- Better Office English
- Contract Administration
- Acquisition Planning
- Microsoft Certifications: A+ Certification
- MS Windows 2000 Network and Operating Systems Essentials
- MS Windows 2000 Network
- Event Planning & Project Management
Clearance
Top Secret
Personal Information
Citizenship: United States Citizen
Timeline
Administrative Specialist/Program Analyst
U.S. Department of State
05.2015 - 06.2025
Introduction to Law, Legal Research, Legal Writing
University of Maryland University College (UMUC)