Pamela NMN Allen-Maginley
Fort Valley
Summary
Management Analyst with extensive experience in data analysis and budget management at the Department of Human Resources. Skilled in improving organizational efficiency through strategic project planning and performance metrics. Committed to delivering impactful solutions while maintaining regulatory compliance and promoting teamwork across departments.
Overview
9
9
years of professional experience
Work History
Management Analyst/Resource Advisor
Department of Human Resources
Warner Robins
11.2023 - Current
- Serves as the primary point of contact for manpower-related inquiries within assigned organization(s), providing answers, interpreting data, and offering historical and background information.
- Responds to directives from the USAF, AFMC, and AFSC by developing and coordinating project plans for: the development of manpower determinants, process improvement studies, organizational change studies, and other organizational performance consultant studies.
- Plans and conducts analytical studies on assigned organization(s) or significant segments of several major management functions to identify improvements in organizational structure and staffing level efficiency.
- Determines the scope of analysis, the type, and amount of data required based on knowledge of the functions performed within the organization and workload priorities.
- Performs analysis on reorganizations due to changing missions, such as new or reduced workloads, where information may change prior to implementation.
- Advises or proposes reorganizations and realignment of functions and staffing levels.
- Under the guidance of the Local Manpower Office, applies Air Force Manpower Standards and keeps management updated on workforce authorization issues.
- Collaborates with managers and supervisors to identify performance measures needed for an effective management program.
- Prepares and presents briefings to managers on study findings and recommendations.
- Consistently exercises independent judgment while participating as a team member on special project work assignments.
- Collaborates with other analysts, manpower, and personnel specialists to evaluate and analyze organization and individual program objectives relating to manpower and personnel issues.
- Analyzes interrelated issues of personnel and manpower, focusing on effectiveness, efficiency, workload, and productivity.
- Develops criteria for evaluating the effectiveness of programs in relation to manpower and personnel management.
- Participates in the preparation of reports and briefings intended for presentation to various staff levels.
- Regularly coordinates with a project lead/manager specialist to prepare, receive, review, integrate, and control a wide variety of data/documents pertinent to manpower and personnel programs.
- Manages all incoming and outgoing personnel/management actions in coordination with all organizational levels, including the Civilian Personnel Office (CPO) and Plans and Programs organizations.
- Reviews the Unit Manning Document (UMD) to ensure serviced organizations are utilizing the correct Manpower Personnel Control Number (MPCN), Position Element Code (PEC), Functional Account Code (FAC), Air Force Specialty Code (AFSC), Organizational Structure Code (OSC), and Security Access Requirement (SAR).
- Identifies the need for and submits Authorization Change Requests (ACR) or Organizational Change Requests (OCR).
- Receives information from supervisors/managers regarding requests for upcoming or pending personnel actions and reviews to assure compliance with appropriate regulatory guidance and organizational policies before submission to Personnel for action.
- Analyzes all documents to ensure that organizational manpower and personnel management principles are properly considered.
- Suggests alternatives to proposals when improved methods will result in resource economies.
- Utilizes various computer programs and personnel systems, including Defense Civilian Personnel Data System (DCPDS), Command Human Resource Information System (CHRIS), Business Objects (BO), Personnel Automated Records Information System (PARIS), COGNOS, TAA, EIMC, MyBiz (DPMAP site), MAT (DPMAP Tool), and CAS2NET(AcqDemo).
- Participates as a member of various resource committees in varied special projects by applying analytical skills and expertise to improve human resources services provided to the organizations served.
- Provides written reports and briefings outlining findings and recommendations, offering persuasive arguments to management while coordinating activities across multiple organizations and with various stakeholders.
- Serves as the human resource focal point for assigned units, advising supervisors and managers on civilian personnel issues in a diverse range of professional, scientific, administrative, and technical positions, including high-grade and rapidly changing fields.
- Regularly meets with Center Senior Functional Office (CSFO) and management officials to discuss work status, planning and timing of placements, staying informed of functional issues, new workloads, long-range personnel needs, and problems that could impact recruitment and placement.
- Utilizes expertise and independent judgment to provide guidance and assistance, focusing efforts on promoting mission accomplishment through advising on strategies to address staffing shortages, working with HR offices on various methods for developing and posting vacancy announcements, including the use of social media, news resources, and other online platforms, and collecting job applications under direct or expedited hiring authorities.
- Provides responses to leadership questions on staffing and recruitment, conducting necessary research as questions and hiring strategies develop.
- Advises management on the impact of reclassification or restructuring of positions on manpower requirements, overall organizational structure, and financial resources.
- Offers guidance on position management and validates funded manpower authorizations, ensuring civilian pay is available and programmed to the mission before increasing civilian employment.
- Reviews Request for Personnel Actions (RPAs) for subordinate units and ensures that personnel actions are appropriately input into automated systems supporting the personnel system.
- Ensures that appropriate forms and civilian pay actions are submitted for processing during in-processing across various employment categories (AcqDemo/GS/WG/DCIPS).
- Provides assistance to other manpower and personnel analysts on civilian personnel matters.
- Works with host base Human Resources Specialists to identify potential program initiatives or special projects to improve overall human resource utilization.
- Reviews Position Requirements Documents (PRDs) and Core Personnel Documents (CPDs), prepares hierarchical and organizational charts, and prepares, reviews, and interprets Unit Manpower Documents (UMDs) for commanders, managers, and supervisors.
- Provides assistance and guidance to supervisors on the utilization of Position Requirement Documents (PRD) and Standard Core Personnel Documents (SCPDs), or in the creation of Core Personnel Documents (CPDs) when standard documents are not applicable or suitable.
- Refers supervisors and the designated classification official (DCO) to the correct ACQDEMO classification references based on the duties to be performed.
- Researches, analyzes, and recommends solutions for ACQDEMO position management issues, including advising on desired supervisory and lead ratios, methods for recruiting and filling positions under direct or expedited hiring authorities, and employee development strategies.
- Bases recommendations and solutions on guidance from the appropriate HR office, ensuring alignment with organizational goals and HR policies.
Budget Analyst
Department of Defense
Warner Robins
12.2021 - 11.2023
- Manage and serve as the functional point of contact for day to day commonly used budgetary methods, practice, procedures, regulation, policies, and process to formulate, justify and execute the budget for assigned budget accounts.
- Perform work involving mission, functions, goals, objectives, work processes, sources of funding pertinent to installation programs and organizations.
- Provides advice, assistance, guidance, policies, civilian personnel policy and related information, conducts, analyses, reviews, and programs across the organization.
- Uses budgetary and other automated system, computer generated products in accomplishing budgeting/funding assignment in the DEAMS system.
- Work closely with Supervisors/managers and/or project manager to gather, assemble, analyze data to prepare budget estimates, develop alternatives, make recommendations to resolve budget funding problems.
- Compiles findings and make recommendations for development and implementation of procedures for financial management and budgeting functions in support of organizational programs/duties.
- Participates as a member of the Financial Working Group (FWG), making recommendations on funded and unfunded priorities, prepares justifications, and defending requirements.
- Attend the financial management board communicating effectively, orally and writing to justify, defend and present advise on budget process and action.
- Review, analyze method, techniques of cost benefits analysis, depreciation, prorating revenues and cost, to analyze and evaluate the effects of changes in program plans and funding.
- Researches, consolidates, and summarizes budgetary data from source documents, automated budgetary system, accounting record, reports for use in preparing budget estimates and annual financial plans.
- Interprets source information and properly applies it to the budget. Review organizational historical data and match fund request/projected costs of selected line items with past records to determine trends in spending and forecast annual funding needs.
- Analyzes data for prior, and current year in preparing financial plan. Develop consolidated budget, and reviews and drafts statements for justifying funding requests.
- Reviews budget submissions for compliance with rules, regulation, and procedures.
- Monitors, tracks, and review obligations, expenditures, reimbursable orders, and requests for allotments, identifying and reporting differences that are not in keeping with annual work plans.
- Compares obligations and expenditures and identifies conditions over or under obligation of funds.
- Prepares and conducts reprogramming and adjustments of funding to cover short falls, unanticipated expenses, and/or unexpected emergencies identifying and referring to higher level official reprogramming actions which require prior approval.
- Obtains and provides information concerning the propriety of using funds for specific purposes by researching appropriate legal and regulatory guides.
- Make recommendations for transfer of funds between object class accounts under the same appropriation or allotment when funds are needed to cover increases in obligations or when expenditures fall below established limits.
- Verifies, enters, and adjusts budgetary data in a variety of forms, schedules, and report.
- Monitors year-end closing to ensure proper and full use of funds.
- Evaluates results for possible effect on program plans and funding.
- Conducts special studies of financial program and funding requirements to ensure the availability of funds.
- Utilizes common budgetary methods and techniques, applies basic statistical formulas, and contrasts/compares current and historical budget and program data in conducting analyses and studies.
Resource Advisor
Department Of Defense
Osan AB
05.2017 - 12.2021
- Manages day to day Security Forces budget activities including tracking funds distribution, reconciling commitments/obligations, and reallocating organization funds.
- Independently performs a variety of complex budgetary, administrative, and statistical functions to support budget formulation for Security Forces budget/financial issues.
- Works with MAJCOM, wing, and group budget office staff to obtain, monitor, and track the organization's funds.
- Works closely with supervisors/managers and/or project managers in the utilization of resources, resolving problems, and determining funding/resource requirements.
- Reviews estimates ensuring amounts are within established guideline.
Education
Credit Earned -
Rose State College
Midwest City, OK, United States10.1998
Credit Earned -
Lagrange College
LaGrange, Ga, United States08.1994
Technical/occupational Certificate -
International Business College
El Paso, TX, United States07.1984
High School Diploma -
Five Points High School
Five Points, AL, United States05.1983
Skills
- Data analysis
- Budget management
- Performance metrics
- Project planning
- Regulatory compliance
- Financial forecasting
Availability
Permanent, Full-time
Professional Highlights
- Spearheaded proactively as an AFMC Supplemental lead, leading to enhanced team engagement and performance.
- Played a pivotal role in Human Relation oversight and advisory as a Management Analyst, contributing to the HR stability and compliance of projects.
- Successfully managed and optimized resources as a Resource Advisor/Management Analyst, Unit Program Coordinator, aligning resource use with strategic objectives.
Timeline
Management Analyst/Resource Advisor
Department of Human Resources
11.2023 - Current
Budget Analyst
Department of Defense
12.2021 - 11.2023
Resource Advisor
Department Of Defense
05.2017 - 12.2021
Credit Earned -
Rose State College
Credit Earned -
Lagrange College
Technical/occupational Certificate -
International Business College
High School Diploma -
Five Points High School