Pamela Rodriguez Evans

Administrative Assistant - Emily Lambert Photography

Summary

Highly organized and detail-oriented administrative assistant with a proven track record of exceeding expectations in a fast-paced photography studio environment. Skilled in client communication, scheduling, project management, and online gallery creation. Adept at using Acuity, Pixieset, and Google Suite to streamline workflows and enhance client experience.

Responsibilities

• Client Scheduling: Manage appointment booking through Acuity, ensuring the photographer's availability and client preferences are met.
  Communicated appointment details and confirmations via email.
  Assisted clients in finding suitable appointment times based on their needs.
  
• Client Communication: Serve as the primary point of contact for clients, responding to inquiries promptly and professionally.
  Provide clear and concise information regarding headshot packages, pricing, and scheduling.
  Maintained open communication channels between clients, photographer, and hair/makeup artists.
  Address client concerns and kept them updated throughout the headshot process.
  
• Image Management: Create and published online image galleries using Pixieset, ensuring a seamless viewing experience for clients.
  Deliver edited photos to clients via secure online gallery links.
  Manage image access permissions and client downloads.
  
• Studio Operations: Schedule consultations for the photographer, coordinating with their availability and client needs.
  Assisted in planning and maintaining the photographer's monthly calendar.
  Utilized Google Suite tools (Calendar, Docs, Sheets) for project management and internal communication.
  

Skills and Tools

• Acuity Scheduling
• Pixieset Online Galleries
• Google Suite (Calendar, Docs, Sheets)
• Client Communication
• Project Management
• Time Management
• Organization
• Attention to Detail

• Project-oriented Content Creator: Deliver high-impact video content for specific product launches, promotions, and marketing campaigns.
• Brand Voice Amplifier: Collaborate closely with companies to understand their target audience and authentically communicate their message through engaging video narratives.

Versatile Skillset:

• Concept to Conversion: Craft compelling scripts, film with adaptability (phone or camera), ensure professional lighting and sound, and perform captivating voiceover.
• Platform Savvy: Tailor content for diverse platforms like YouTube, TikTok, marketing materials, websites, and training videos to maximize reach and engagement.
• Tech-nimble: Edit footage and manage deliveries efficiently using essential tools.

Relatable Storyteller:

• Emotional Connector: Inject authenticity and relatability into videos to connect with viewers on a deeper level and build brand loyalty.
• Engagement Specialist: Craft narratives that captivate audiences and drive desired actions, be it increased online presence, product sales, or employee training success.
• Data-Driven Optimist: Analyze video performance to refine future content strategies and ensure continued engagement.

• Provided administrative support to the construction company, streamlining document management processes.
• Implemented efficient filing systems for invoices, estimates, plans, notes, and other critical documents using Dropbox and AirTable.
• Improved document organization by tackling outstanding backlog and establishing clear filing protocols.

Detail-oriented:

• Optimized document management for a construction company by establishing Dropbox folders for invoices, estimates, plans, notes, and other essential documents.
• Utilized AirTable to efficiently track and manage pending estimates and invoices.
• Reduced document backlog and implemented a more organized filing system, improving accessibility and retrieval of critical information.

Action-oriented:

• Streamlined document flow for a construction company, saving time and resources.
• Improved document accessibility and retrieval by implementing a new filing system using Dropbox and AirTable.
• Contributed to a more efficient work environment by tackling outstanding document backlog and establishing clear filing protocols.

Responsibilities:

• Curated engaging music sets: Designed and implemented impactful musical experiences for weekend services, special events, and holidays, tailoring each set to complement the pastor's message and desired atmosphere.
• Led and developed volunteer team: Cultivated a high-performing team of singers and musicians, conducting rehearsals, fostering team building activities, and providing individual coaching and mentorship.
• Doubled team size and boosted morale: Successfully expanded the team, promoting collaboration and unity within the group and with the community.
• Organized outreach events: Championed community engagement by planning and leading musical performances at external events, inviting others to connect with our faith.
• Helped volunteers grow: Conducted auditions, provided training, and encouraged potential team members with coaching and guidance.
• Mentored youth performers: Fostered a supportive environment for young musicians, integrating them into performances and offering mentorship opportunities.
• Collaborated with creative team: Worked closely with media, film, lighting, and sound technicians to create a cohesive and authentic experience aligned with the pastor's vision.