Pamela Rubio
Woodland,California
Summary
Seasoned Office Manager offering leadership experience in administrative positions. Well-versed in industry practices and procedures. Top-notch management abilities in financial, personnel and clerical areas. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Office Manager position. Ready to help team achieve company goals.
Overview
7
7
years of professional experience
Work History
Office Manager
SW Mertz Masonry Specialists, Inc.
07.2017 - Current
- Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
- Developed strong relationships with clients through exceptional customer service and timely responses to inquiries.
- Created a welcoming office environment by maintaining clean, organized spaces for staff use.
- Maintained strict confidentiality of sensitive information, upholding the highest standards of professionalism at all times.
- Assisted executive management with special projects as needed to support overall business objectives.
- Collaborated with IT department in troubleshooting technical issues, improving overall system functionality.
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Planned and executed company events such as year-end holiday party, meetings and staff mixers to promote office morale and cohesion.
- Created new employee handbook, IT policies and disaster recovery procedures.
- Coordinated with vendors and suppliers to facilitate timely payments.
- Prepared and submitted monthly, quarterly and annual financial statements to inform decision-makers.
- Maintained primary relationship accountability for clients, overall servicing responsibility and client satisfaction to maximize profitability of client relationships.
Payroll Manager
SW Mertz Masonry Specialists, Inc.
07.2017 - Current
- I use QuickBooks for all payroll procedures.
- I also do certified payroll for internal use and also using LCPTracker
- I also do monthly reporting to the Unions for fringe benefits for employees.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
- Processed payroll garnishments such as tax liens and child support.
- Utilized financial software to prepare consolidated financial statements.
- I use QuickBooks for all payroll procedures.
- I also do certified payroll for internal use and also using LCPTracker
Education
High School Diploma -
Williams High School
Williams, CA06.1970
Skills
- Administrative Support
- Expense Reporting
- Office Management
- Data Entry
- Billing
- Bookkeeping
- Customer Service
- Account Reconciliation
- Customer Relations
- Information Protection
- Office Administration
- Clerical Support
- Record Keeping
Timeline
Office Manager
SW Mertz Masonry Specialists, Inc.
07.2017 - Current
Payroll Manager
SW Mertz Masonry Specialists, Inc.
07.2017 - Current
High School Diploma -
Williams High School
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