Pamela Ward

Operate word processing and transcribing equipment and type correspondence, pleadings, contracts, ordinances, orders, complaints, decisions and other legal documents using appropriate legal format for each.

Check citations and quotations for accuracy, using legal references.

File documents with the Courts, meeting strict time deadlines.

Set up/maintain files, records and indexes.

Maintain appointment calendar for attorney and schedule depositions.

Screen and distribute mail.

Enter attorney billable time, expenses, pay invoices.

Monthly, quarterly and final bill processing.

• Improved client satisfaction by providing timely and accurate legal document preparation.
• Streamlined office procedures for increased efficiency in handling legal matters.
• Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
• Created and printed legal documents for attorneys to review.
• Prioritized and handled multiple assignments and maintained firm commitment to deadlines.

Open file and prepare conflict check.

Compose documents from rough draft, handwritten materials, model documents into proper format, focusing on best practices and firm style.

File documents with the Court.

Compose basic or routine letters/transmittal emails.

Enter timekeepers time entry.

Proofread for content, spelling,punctuation and grammar.

Schedule and calendar appointments, meetings, etc.

Reserve conference rooms for client signing meetings.

Obtain/maintain contact information.

Monitor e-mail, regular mail and voice mail.

Organize and maintain filings and files; assist with organizing projects.

Extensive phone contact including resolving questions or concerns from clients, other attorneys and co-workers.

Coordinate outgoing mail; handle special mailings as necessary.

Maintain current client files and records.

Prepare check requests and timesheets.

Perform other related tasks as deemed necessary.

• Improved client satisfaction by providing timely and accurate legal document preparation.
• Reduced errors in legal documents by implementing thorough proofreading processes.
• Organized and maintained an efficient electronic filing system for easy access to critical documents and data.

Over my time of employment, I have had many job functions including the following:

- Workers Compensation - Legal Assistant

Responsibilities include: answer phone, schedule depositions, billing, prepare settlement contracts, dictation, filing, scanning, copying, faxing, etc.

-Asbestos - Legal Assistant

Responsibilities include: client file set up, enter new client data, run conflict check, settlement distributions to client and co-counsel. Post individual client costs, enter settlements into Escrow and post Medicare amounts. Assisted with various administrative tasks; set up, process and distribute funds, track Medicare liens and process Medicare payments, maintain spreadsheet for co-counsel fees, sort and distribute incoming mail, update employee personnel information and assist with outing committee and other tasks upon request.

-Assistant Legal Administrator

Responsibilities include: Work in the Accounting Department performing various tasks for Commercial and Personal Injury . Responsible for accounts payable and receivable. Maintain Asbestos client folders with copies of Death Certificate, Wills, Waivers and Consents, Powers of Attorney and Client Contract.

• Streamlined legal processes by implementing efficient document filing and management systems.
• Answered telephone and coordinated meetings and conferences.
• Facilitated smooth transitions between cases by efficiently closing out completed matters and transferring files as needed.
• Managed financial records for the firm, ensuring accuracy and organization for budgeting purposes.

Responsibilities include: Correspond daily with clients, insurance adjusters, doctors and attorneys. Schedule depositions, billing, prepare settlement contracts, dictation, filing, faxing, etc.

• Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
• Facilitated timely resolution of legal matters by preparing and organizing essential documents.
• Drafted accurate and persuasive legal correspondence, contributing to successful negotiations and settlements.
• Filed court documents and legal pleadings with court clerk on behalf of attorneys.