Pamela J. Smith
Administrative Assistant
Kansas City,Missouri
Summary
Hardworking and focused Administrative Assistant with experience demonstrated through 31 years of performance providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.
Overview
31
31
years of professional experience
Work History
Administrative Assistant
McMurry United Methodist Church
Kansas City, MO
02.2015 - 04.2021
- Managed office inventory by restocking supplies and placing orders to maintain adequate stock levels.
- Generated reports and typed letters in MS Word, created a monthly News Letter and Weekly Bulletin in MS Publishers to keep the members informed..
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Developed and updated spreadsheets and databases to track, analyze and report on membership, offerings as well as any spreadsheets required by Pastor Board or Conference.
- Created PowerPoint presentations for all Services and Announcements weekly.
- Welcomed office visitors warmly and alerted Pastor to arrivals of scheduled appointments.
- Arranged rapid office equipment repair and maintenance with vendors.
- Performed general office duties, including answering phone, sorting mail, keeping of electronic and hard copy files, and greeting visitors.
- Maintained complex digital filing system for financial information.
- Prepared agenda and meeting minutes.
- Maintained member and staff directory.
Financial Secretary
McMurry United Methodist Church
Kansas City, MO
02.2015 - 04.2021
- Maintained confidentiality of information related to receiving, recording and depositing of funds.
- Responsible for Documenting Weekly Offerings in Planning Center.
- Sending out Quarterly and Year End Statements.
- Spreadsheets in MS Excel to track offerings and keep detailed records of Confirmed and Unconfirmed Offerings.
- Assisting Treasurer with Accounts Payable.
- Responsible for Verifying Credit Card Payments.
- Updating of Fund Report Due Yearly to Conference.
- Various other Financial Reports as requested by the Pastor and Board.
Administrative Assistant
Custom Engineering, Inc
Independence, Missouri
03.2012 - 12.2012
- Office Organization of Electronic and Hard Copy Files.
- Assisted Office Manager in Preparing Billings for Clients.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Generated reports and typed letters in MS Word.
- Developed and updated spreadsheets and databases to track, certifications for all Engineers.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Arranged rapid office equipment repair and maintenance with vendors.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Education
Legal Secretarial Courses -
Maple Woods Community College
Bachelor of Music Education - undefined
University of Missouri
Skills
Office administration
Meeting minutes
Spreadsheet management
Customer and client relations
Filing and data archiving
Relationship building
Conference planning
Mail handling
Database administration
Transcription and dictation
Letter preparation
Scheduling
Documentation and control
Mail distribution
Administrative support
Multi-line Telephone Systems
Attendance record management
Records management
Travel planning
Invoice Processing
80 WPM typing speed
Meeting arrangements
Office management
Sorting and labeling
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Formatting and editing of all Reports and Proposals in MS Word.
- Creation of Covers in MS Word, organizational charts, pie charts and Bar Charts in MS Excel for Reports and Proposals,.
- Large volume of copying, laminating, punching and binding of Documents and Proposals.
- Maintaining electronic and hard copies of all Reports and Proposals for the department.
- Organization of meetings.
- Maintaining and approval of timesheets for department of 30 employees.
- Relief Switchboard for over 1,000 employees.
Timeline
Administrative Assistant
McMurry United Methodist Church
02.2015 - 04.2021
Financial Secretary
McMurry United Methodist Church
02.2015 - 04.2021
Administrative Assistant
Custom Engineering, Inc
03.2012 - 12.2012
Legal Secretarial Courses -
Maple Woods Community College
Bachelor of Music Education - undefined
University of Missouri