Pamela J. Smith
Administrative Assistant
Kansas City,Missouri
Summary
Hardworking and focused Administrative Assistant with experience demonstrated through 31 years of performance providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.
Overview
31
31
years of professional experience
Work History
Administrative Assistant
McMurry United Methodist Church
Kansas City, MO
02.2015 - 04.2021
- Managed office inventory by restocking supplies and placing orders to maintain adequate stock levels.
- Generated reports and typed letters in MS Word, created a monthly News Letter and Weekly Bulletin in MS Publishers to keep the members informed..
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Developed and updated spreadsheets and databases to track, analyze and report on membership, offerings as well as any spreadsheets required by Pastor Board or Conference.
- Created PowerPoint presentations for all Services and Announcements weekly.
- Welcomed office visitors warmly and alerted Pastor to arrivals of scheduled appointments.
- Arranged rapid office equipment repair and maintenance with vendors.
- Performed general office duties, including answering phone, sorting mail, keeping of electronic and hard copy files, and greeting visitors.
- Maintained complex digital filing system for financial information.
- Prepared agenda and meeting minutes.
- Maintained member and staff directory.
Financial Secretary
McMurry United Methodist Church
Kansas City, MO
02.2015 - 04.2021
- Maintained confidentiality of information related to receiving, recording and depositing of funds.
- Responsible for Documenting Weekly Offerings in Planning Center.
- Sending out Quarterly and Year End Statements.
- Spreadsheets in MS Excel to track offerings and keep detailed records of Confirmed and Unconfirmed Offerings.
- Assisting Treasurer with Accounts Payable.
- Responsible for Verifying Credit Card Payments.
- Updating of Fund Report Due Yearly to Conference.
- Various other Financial Reports as requested by the Pastor and Board.
Administrative Assistant
Custom Engineering, Inc
Independence, Missouri
03.2012 - 12.2012
- Office Organization of Electronic and Hard Copy Files.
- Assisted Office Manager in Preparing Billings for Clients.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Generated reports and typed letters in MS Word.
- Developed and updated spreadsheets and databases to track, certifications for all Engineers.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Arranged rapid office equipment repair and maintenance with vendors.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Education
Legal Secretarial Courses -
Maple Woods Community College
Bachelor of Music Education - undefined
University of Missouri
Skills
Office administration
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Formatting and editing of all Reports and Proposals in MS Word.
- Creation of Covers in MS Word, organizational charts, pie charts and Bar Charts in MS Excel for Reports and Proposals,.
- Large volume of copying, laminating, punching and binding of Documents and Proposals.
- Maintaining electronic and hard copies of all Reports and Proposals for the department.
- Organization of meetings.
- Maintaining and approval of timesheets for department of 30 employees.
- Relief Switchboard for over 1,000 employees.
Timeline
Administrative Assistant
McMurry United Methodist Church
02.2015 - 04.2021
Financial Secretary
McMurry United Methodist Church
02.2015 - 04.2021
Administrative Assistant
Custom Engineering, Inc
03.2012 - 12.2012
Legal Secretarial Courses -
Maple Woods Community College
Bachelor of Music Education - undefined
University of Missouri
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