Pamella Morelli Silva
Woodbridge,NJ
Summary
Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture. Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
7
7
years of professional experience
Work History
Administrative Coordinator
Idiomas LTDA
05.2017 - 01.2018
- Main customer service representative, visited clients, and prepared proposals.
- Responsible for various human resource functions (hiring of employees, payroll processing, training, terminations).
- Performed all bill payments (vendors, utilities, etc) and invoicing and collections from customers.
- Reconciliation of daily activity and monthly bank statements, monitoring of accounts payable and accounts receivable.
- Managed purchasing process for office and general business supplies.
- Preparation of management reports for analysis and presentation of results, helping to define goals
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Assisted management with special projects to complete all tasks by deadlines.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Maintained office calendars to track important dates and deadlines.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Coordinated and scheduled meetings and appointments to keep organization running smoothly.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Kept high average of performance evaluations.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Improved office operations by automating client correspondence, record tracking and data communications.
Project Analyst / Administrative Assistant / Board Secretary
ASSESSORIA E PROJETOS LTDA
05.2011 - 12.2016
- Project Management of large construction jobs involving multiple vendors
- Proposal and budget creation, management of budget vs actual performance
- Responsible for sub-contractor scheduling, project timelines and monitoring of overall job performance
- Reporting of key project variances to management
- Managed interviews and onboarding schedule for project engineers and architects
- Also erved as administrative assistant to the owner of the Company with various administrative responsibilities (managing calendars, meetings, generation of reports as needed and other.
Education
No Degree - Interior Design
SENAC
BrazilBachelor of Business Administration - Business Administration
Uninter
Brazil04.2023
Skills
- Budgeting and Expense Reports
- Inquiry Requests
- Administration and Operations
- Data Collation
- Staff Training
- Administrative Leadership
- Calendar Management
- Meeting Coordination and Support
- Special Event Projects
- Collaboration and Interaction
Languages
Portuguese
Native or Bilingual
Spanish
Elementary
Timeline
Administrative Coordinator
Idiomas LTDA
05.2017 - 01.2018
Project Analyst / Administrative Assistant / Board Secretary
ASSESSORIA E PROJETOS LTDA
05.2011 - 12.2016
No Degree - Interior Design
SENAC
Bachelor of Business Administration - Business Administration
Uninter
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