Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Certification
Languages
Timeline
Generic

Paolo Roca

New York,NY

Summary

Seasoned Marketing Coordinator with diverse experience in Office Administration, Global Logistics, & Firm Administration. Excellent attention to detail and remarkable critical thinking skills. Proficient in developing and overseeing projects with focus on quality and efficiency. Extensive background includes working for notable organizations such as JPMorgan Chase & Co, KPMG, KKR, & Rockefeller Capital Management.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Global Marketing Coordinator

Apollo Global Management
09.2024 - Current
  • Managing the Apollo Merchandise Storeroom Inventory.
  • Global Logistics & Fulfillment support on Apollo merch requests.
  • Coordinating with Events & Third Party Conferences in the EMEA & APAC Regions.
  • Occasional offsite support at Marketing Events.
  • In conjunction with International Customs offices, Foreign Embassies, and shipping companies to meet the logistics deadline.
  • Answering general marketing department inquiries by email, phone, and mail.
  • Collaborating with Name Brand companies for co-branding projects.

Office Administrator, Corporate Services

KKR & Co. Inc.
06.2022 - 08.2024
  • Managed the NYC Corporate Headquarters which houses Human Capital, Global Finance, & Global Operations Departments.
  • Built positive professional relationships amongst office staff & external entities.
  • Managed vendors for satisfactory results, ensuring the best interests of the firm are paramount.
  • Prepared presentation materials for conferences and board meetings.
  • Coordinated logistics of corporate materials and property.
  • Procured office product supplies and copy-print machine toners.
  • Project managed signature requests from C-Suite Executives for completion of business documentation.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.

Administrative Coordinator

The New School
08.2021 - 06.2022
  • Implemented COVID Safety Regulations to the faculty & students.
  • Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
  • Maintained a well-organized filing system to ensure easy access to important records and documents.
  • Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
  • Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.

Facilities Coordinator

Contractor
05.2017 - 03.2020
  • In conjunction with external recruiters for completion and satisfaction of contract assignments (Mostly Long Term). Notable organizations worked for include NowThis Media and JP Morgan. Main responsibilities include direct vendor communication, office and pantry products procurement, video conference initiation, maintenance oversight of office facilities and amenities, internal events coordination, provided support to the Front of the House.
  • Communicated with general managers and facility teams regarding upcoming repairs and projects.
  • Coordinated smooth transitions during office relocations by planning logistics and overseeing the move process from start to finish.

Facilities Coordinator

Marshall Wace
12.2018 - 02.2020
  • Conducted periodic assessments of existing facility conditions, identifying opportunities for improvement and initiating appropriate actions.
  • Collaborated with other departments to foster efficient use of facility space and resources.
  • Communicated with general managers and facility teams regarding upcoming repairs and projects.
  • Built relationships with vendors and contractors to support timely and cost-effective services.
  • Collaborated with cross-functional teams on facility projects, leading to improved work environments and increased productivity.

Facilities Coordinator

JPMorgan Chase & Co.
09.2018 - 11.2018
  • Enforced compliance with applicable health, safety and environmental regulations to reduce risks.
  • Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
  • Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
  • Enhanced communication between departments by developing a centralized system for submitting maintenance requests and tracking progress.
  • Managed subcontractors effectively while following up on their work ensuring successful completion according to project timelines.

Facilities Coordinator

Group Nine Media
01.2018 - 08.2018
  • Conducted regular facility inspections to identify repair needs or improvements.
  • Defined and coordinated preventative maintenance plans to support longevity of facility systems and equipment.
  • Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
  • Evaluated vendor contracts to ensure optimal service levels while maintaining cost control measures.
  • Streamlined work order processes to increase response time and enhance customer satisfaction.

Freelance

Freelance
03.2016 - 01.2018
  • Worked at various firms and third party staffing agencies. Majority of the roles include Office Services and Administrative Assistant. Organizations supported include Rockefeller & Co, White & Case LLP, Michael Kors USA, and KPMG. Main responsibilities include office facilities support, mail services administration, conference meetings coordination, and file systems management.
  • Worked effectively in fast-paced environments.
  • Skilled at working independently and collaboratively in a team environment.
  • Proven ability to learn quickly and adapt to new situations.
  • Excellent communication skills, both verbal and written.
  • Self-motivated, with a strong sense of personal responsibility.

Mail Services Administrator

Mizuho Americas
05.2015 - 11.2016
  • Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
  • Maintained personnel records and updated internal databases to support document management.
  • Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
  • Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.

Human Resources Assistant

Rockefeller Capital Management
01.2015 - 05.2015


  • Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
  • Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
  • Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
  • Supported HR Manager in strategic planning sessions focused on organizational development and growth.
  • Created and completed personnel action forms for hires, terminations, title changes and terminations.
  • Provided assistance during annual performance review processes, collecting data to help inform evaluations and goal setting initiatives.

Education

NA - Coursework in English & Literature, English Language and Literature/Letters

Fordham University

Certificate - Film Production

New York Film Academy

Skills

  • Key Metrics
  • Third Party Vendors
  • Relationship Building
  • Teamwork and collaboration
  • Event planning
  • Branding
  • Project management
  • Planning and coordinating
  • Workflow coordination
  • Operations management
  • Business administration
  • Marketing

Accomplishments

  • Used Airtable to develop inventory tracking system.
  • Collaborated with team of four in the development of client focused Marketing Events.
  • Achieved positive Co-Branding results through effectively helping with Third Party Vendors and Name-Brand Product Companies.
  • Documented and resolved vendor-department discrepancies which led to an upgraded process.
  • Achieved a seamless workflow by initiating Global Logistics approach and experience by establishing rapport with International Customs offices and Foreign Embassies.

Certification

  • Certificate of Completion - Administrative Human Resources
  • Certificate in The Fundamentals of Digital Marketing
  • Airtable Builder Certification

Languages

Filipino (Native or Bilingual)
American English (Native or Bilingual)

Timeline

Global Marketing Coordinator

Apollo Global Management
09.2024 - Current

Office Administrator, Corporate Services

KKR & Co. Inc.
06.2022 - 08.2024

Administrative Coordinator

The New School
08.2021 - 06.2022

Facilities Coordinator

Marshall Wace
12.2018 - 02.2020

Facilities Coordinator

JPMorgan Chase & Co.
09.2018 - 11.2018

Facilities Coordinator

Group Nine Media
01.2018 - 08.2018

Facilities Coordinator

Contractor
05.2017 - 03.2020

Freelance

Freelance
03.2016 - 01.2018

Mail Services Administrator

Mizuho Americas
05.2015 - 11.2016

Human Resources Assistant

Rockefeller Capital Management
01.2015 - 05.2015

Certificate - Film Production

New York Film Academy

NA - Coursework in English & Literature, English Language and Literature/Letters

Fordham University

Similar Profiles

CREATE PROFILE