Patricia O Casey
Sandwich,MA
Summary
Dynamic Office Administrator with 25 years of experience in managing office while effectively communicating with employees, vendors and public citizens as well as provide a high level of confidential administrative support to company. Methodical and detail-oriented team player with strong organizational skills.
Overview
28
28
years of professional experience
Work History
Office Manager
Town of Barnstable DPW
2021.05 - Current
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Assist with development of Annual Operating Budget, Trust Funds and Cost of service analysis
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Managed multiple spending plans and budgets
- Projections of utility usage for Town
- Generate reports and maintain financial records
- Supervise office staff and workload
- Prepares payroll weekly
Principal Division Assistant
Town of Barnstable DPW
2016.02 - 2021.05
- Develop, maintain and update spreadsheets for record keeping and information analysis.
- Monitors division expenditures.
- Prepares purchase orders.
- Corresponds with other departments frequently.
- Deals with public requests and complaints.
- Enters work orders.
- Accounts payables.
- Reconcile vendor accounts
- Perform payroll as backup.
Fronk Desk Office Clerk
Compass Athletics
2014.02 - 2016.01
- Record customer visits with data entry of customers and contact information
- Billing of invoices.
- Scheduling appointments
- Prepare daily deposits
- Ensure all waivers are signed and activate billing cycles
- Greet customers upon first entering and assist them with questions, explain programs offered and help with billing issues etc
- Book birthday parties and setup and breakdown of turf area for variety of sports.
Staff Accountant
Island Airlines
2014.11 - 2015.12
- Review daily terminal closeout, reconcile and prepare daily deposits
- Monitor accuracy and audit agents daily activity and coordinate daily manifest.
- Monitor and input all fuel usage, reconcile usage and pay taxes.,
- Verify charges and reconcile accounts with American Express, Visa, MC
- Accounts receivables and payables.
- Collection calls on freight accounts.
Food Service Director
Sandwich Public Schools
2003.01 - 2013.01
- Purchase foods and planning of all menus
- Reconcile bank statement to Town ledgers
- Communicate letters to parents and staff on various issues
- Prepare income and expense sheets
- Scheduling of 30 staff @ 4 sites,
- Communicate with all staff and parents regarding safety, health, emotional and financial issues
- Prepare payroll, meals tax, deposits, invoices and purchase orders
- Implemented a Point of Sale system for all schools and collaboratively worked with IT
- Obtained grants for the program and submitted grant financial filing
- Maintain the computers and student database for program
- Supervise serving of meals and ensure meals meet Nutritional Guidelines
- Evaluate employees and managers
- Ensure safety and sanitation of all food, kitchen and workers.
Bookkeeper
Sandwich Public Schools
1996.01 - 2003.01
- Daily reconcile of registers and deposits.
- Weekly payroll, prepare and file meals tax.
- Accounts receivables and accounts payables.
- Prepared purchase orders.
- Process of free and reduced lunch application.
- File monthly state reports to DOE ordering of supplies for office and letters of correspondence.
- Maintained student database and coordinate with IT for networking and online payments.
Education
Accounting I & II -
Fisher Jr. College
Boston, MASkills
- Organizational Skills
- Planning and Scheduling
- Communication Skills (verbal and written)
- Time Management
- Familiar with Procurement laws
- Decision Making
- Detail Oriented
- Multitasker
- Office Software - Microsoft Outlook, Excel, Word, Access, Munis, Clear Company, Quickbooks, Facilty Dude/AssetEssentials, Time Clock Plus, POS Systems
REFERENCES
Steve Sundelin. 508-889-1160
Rhonda Pimental. 508-904-6196
Doug Curley. 781-264-4806
Timeline
Office Manager
Town of Barnstable DPW
2021.05 - Current
Principal Division Assistant
Town of Barnstable DPW
2016.02 - 2021.05
Staff Accountant
Island Airlines
2014.11 - 2015.12
Fronk Desk Office Clerk
Compass Athletics
2014.02 - 2016.01
Food Service Director
Sandwich Public Schools
2003.01 - 2013.01
Bookkeeper
Sandwich Public Schools
1996.01 - 2003.01
Accounting I & II -
Fisher Jr. College
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