PAT DAVIS
Greenville,SC
Summary
Efficient Accounts Payable Specialist recognized for high productivity and ability to complete tasks efficiently. Skilled in managing invoice processing, vendor payments, and financial reconciliation with keen attention to accuracy. Strong capabilities in software such as QuickBooks, SAP, and Microsoft Excel ensure streamlined operations. Excels in time management, problem-solving, and communication, contributing to smooth and effective accounts payable workflows.
Overview
24
24
years of professional experience
Work History
Accounts Payable Specialist
Richland County Library
Columbia, SC
07.2023 - 06.2024
- Processed vendor invoices for timely payment and recordkeeping.
- Reconciled accounts payable statements to ensure accuracy.
- Managed employee expense reimbursements following library policies.
- Communicated with vendors regarding payment inquiries and discrepancies.
- Maintained organized records of financial transactions and documentation.
- Supported audits by providing necessary documentation and reports.
- Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
- Handled high-volume invoice processing with minimal supervision.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Assisted with month-end closing activities related to accounts payable.
- Maintained accurate records of payments made to vendors.
- Prepared checks for mailing or electronic payment processing.
- Coded invoices to maintain organized and accurate records.
- Answered inquiries from internal departments regarding accounts payable status.
- Worked closely with department personnel to produce accurate and timely bills.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Provided support to the accounting team as needed during busy periods or special projects.
- Reconciled vendor statements on a monthly basis.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Assessed data and information to check entries, calculations, and billing codes for accuracy.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Analyzed account data for accuracy and maintained appropriate documentation of transactions.
- Prepared and updated vendor files, tax documents and insurance information.
- Generated weekly aging reports for management review.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Prepared 1099 forms at the end of each fiscal year as required by law.
- Processed employee expense reimbursements according to company policy guidelines.
- Matched orders with invoices and recorded required information.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
Property Assistant/Accounting
Robert Half
Columbia, SC
08.2021 - 07.2023
- Contract assignment for accounts receivable and accounts payable for property management company.
- Daily and weekly balancing of receivables and payables to the general ledger.
- Process high volumes of vendor invoices, ensuring accuracy, proper approvals, and timely payments.
- Match invoices with purchase orders and receipts; investigate and resolve discrepancies.
- Maintain vendor records, including W-9s and payment terms, and ensure compliance with company policies.
- Respond to vendor inquiries and resolve payment issues professionally and promptly.
Jr. Accountant
Nevada Endoscopy
Reno, Nevada
02.2018 - 09.2020
- Processed semi-monthly payroll for 200 employees using ADP Workforce Now.
Entered payroll journal entries into general ledger for accurate financial records.
Conducted monthly, quarterly, and annual payroll tax reporting reviews submitted by ADP.
Prepared 401K reports to ensure compliance with regulations.
Performed benefit reconciliations to maintain accurate employee records.
Assisted in accounts receivable reconciliations to support cash flow management.
Provided assistance with accounts payable tasks to enhance operational efficiency.
Salaried Professional
Robert Half Finance & Accounting
Seatac, WA
11.2016 - 02.2018
- Contract assignment to assist with semi-monthly manual payroll processing into ADP Workforce now payroll system while automated system was being implemented. This included calculating and entering hours from manual time sheets, entering new employee and employee changes, and setting up benefits into payroll data base.
Salaried Professional
Robert Half Finance & Accounting
Tacoma, WA
10.2017 - 11.2017
- Contract assignment to conduct 401 (k) and Stock Purchase Plan benefits audits to ensure compliance with payroll deductions.
Salaried Professional
Robert Half Finance & Accounting
Tukwila, WA
06.2017 - 10.2017
- Long term contract assignment processing payroll for 350+ employees using Workforce Now, Shiftplanning, Interpreter Intelligence and InDemand interpreting programs. Payroll management reporting/ Accounts Payable data preparation for contract employees/ calculating shift differentials/ garnishments/ Reporting for 401(k), FSA, and HSA accounts/Direct contact for employees questions and concerns regarding their pay.
Salaried Professional
Robert Half Finance & Accounting
11.2016 - 06.2017
- Long term employment contract for temporary assistance with end of year reporting for payroll department of a transit company including ACA reporting, W-2 processing, and federal and state quarterly and annual reports.
Payroll Administrator
LifeStorage Property Management
Roseville, CA
01.2013 - 07.2016
- Main duties include: Bi-Weekly processing of payroll for 200+ employees in 8 states with 92 locations. Prepare journal entries for payroll expenses, Benefits billing journal entries. Prepare accruals JE's monthly. Act as liaison with managers and staff for all payroll related matters. Calculate and process monthly commissions. Set up new hires in ADP TotalSource and ADP EZLabor for payroll processing. Review and reimburse mileage expenses. Respond to management requests for payroll reports and data. Monthly payroll reconciliation to income statement.
Accounting Specialist
Crecendo Properties
Roseville, CA
03.2006 - 12.2012
- Conducted daily audits and posting of receivables. Set up properties in Sitelink and monitored Sitelink activity. Accounts Payable. Bank Reconciliations.
Accounting Specialist
Old Republic Title
Roseville, CA
01.2005 - 03.2006
- Trust Accounting with daily auditing and recording of accounts receivables.
Accounts Receivable Clerk
Frontier Title
Fairfield, CA
02.2002 - 12.2004
- Daily auditing and posting of accounts receivable.
Bookkeeper
Accounting Principals
Vacaville, CA
01.2000 - 01.2002
- Provided bookkeeping services for multiple companies. Prepared and filed individual tax returns prepared sales tax returns 940 & 941 processing. Bank Reconciliations.
Co-Owner
Redwood Pacific Services
- Co-owner / operator of a security patrol service. Duties included management and scheduling of security personnel, contracts, payroll, accounts receivable, accounts payable, dispatching.
Education
Graduated - Business
US Army Admin School
Columbia, SC06-1974
Skills
- Invoice processing and expense reporting
- Financial reconciliation and tax compliance
- Vendor management
- Data analysis
- Expense reporting
- Purchase order management
- Bank reconciliations
Timeline
Accounts Payable Specialist
Richland County Library
07.2023 - 06.2024
Property Assistant/Accounting
Robert Half
08.2021 - 07.2023
Jr. Accountant
Nevada Endoscopy
02.2018 - 09.2020
Salaried Professional
Robert Half Finance & Accounting
10.2017 - 11.2017
Salaried Professional
Robert Half Finance & Accounting
06.2017 - 10.2017
Salaried Professional
Robert Half Finance & Accounting
11.2016 - 02.2018
Salaried Professional
Robert Half Finance & Accounting
11.2016 - 06.2017
Payroll Administrator
LifeStorage Property Management
01.2013 - 07.2016
Accounting Specialist
Crecendo Properties
03.2006 - 12.2012
Accounting Specialist
Old Republic Title
01.2005 - 03.2006
Accounts Receivable Clerk
Frontier Title
02.2002 - 12.2004
Bookkeeper
Accounting Principals
01.2000 - 01.2002
Co-Owner
Redwood Pacific Services
Graduated - Business
US Army Admin School