Patrice Waterman
Atlanta,GA
Summary
Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
18
18
years of professional experience
Work History
Executive Assistant
DTO Sales & Marketing, Delta Airlines
2022.06 - Current
- Responsible for day to day support to include; coordinate meetings, prepare reports and other confidential materials, arrange travel, manage expenses and train other support staff
- Enhances executive's effectiveness by providing information management support and representing the executive to others
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Completes projects through effective collaboration with others and following up on results
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Contract Specialist
Department of Procurement, City of Atlanta
2016.07 - 2022.06
- Performed professional work in the contracting, planning, project management and the administrative functions of the city’s procurement activities
- Assisted in preparation and development of contracts
- Coordinated contracting procedures and methods, of various contract types including, but not limited to
- Planned and conducted a variety of pre-award and post award procurement actions
- Reviewed procurement actions to determine cost effectiveness and compliance with legal and regulatory requirements
- Developed appropriate project documents; manages project schedules and standards
- Prepared various solicitation documents on behalf of the City including RFPs, ITBs, RFQs and RFIs
- Compiled contract updates and develops reports for senior management
- Tracked project/contract activities from solicitation to execution
- Prepared documentation for contract modifications, renewals and extensions.
Senior Administrative Assistant
Department of Finance, City of Atlanta
2014.01 - 2016.07
- Supported senior level managers in daily office needs and managed our company’s general administrative activities
- Provided administrative and technical assistance to the City’s Controller and assigned staff
- Maintained journal entry log, assign journal entry numbers, track journal entries at month end close, and reconcile journal entries with Oracle
- Maintained office Human Resources records and office inventory for finance staff
- Serve as the point of contact through verbal and written communication for all internal department and external customers
- Maintained strong collaborative working relationship with the Controller and various COA departments while handling multiple tasks simultaneously
- Processed purchase order requests through Oracle for the CFO and Controller’s office
Senior Confidential Administrative Assistant
Atlanta Police Department, Office of the Deputy Police Chief
2005.11 - 2014.01
- Handled highly confidential information in a fast paced, team focused, work environment
- Assisted the Deputy Police Chief in preparing and editing agendas, reports, confidential memos and other technical writings
- Cultivated external relationships and facilitated communication between Police Chief and internal and external contacts, and served as point of contact for all fundraising events
- Managed all scheduling, coordinated travel arrangements and organized and maintained confidential files
- Responded to routine requests for information and handled all office correspondence
- Assisted and instructed city departments on city procedures and policies
- Conducted research and various analyses and compiled data as directed
- Provided guidance to Supervisors related to performance evaluations and employee grievances
- Managed, trained, and provided guidance for administrative office personnel
- Managed office inventory and monitored annual operating budget
- Provided information and assist all employees with benefits
Education
Bachelor of Business Administration - Management
Clark Atlanta University
05.2005
Skills
- Project Management
- Office Administration
- Vendor and Supply Management
- Meeting Coordination
- Merchandising
- Oracle
- Outlook
- Microsoft Office
- Contract Management System
Timeline
Executive Assistant
DTO Sales & Marketing, Delta Airlines
2022.06 - Current
Contract Specialist
Department of Procurement, City of Atlanta
2016.07 - 2022.06
Senior Administrative Assistant
Department of Finance, City of Atlanta
2014.01 - 2016.07
Senior Confidential Administrative Assistant
Atlanta Police Department, Office of the Deputy Police Chief
2005.11 - 2014.01
Bachelor of Business Administration - Management
Clark Atlanta University
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