Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Patricia Baveghems

Hampton,GA

Summary

Talented professional considered knowledgeable leader and dedicated problem solver. Brings [Number] years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements. Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

31
31
years of professional experience
1
1
Certification

Work History

Administrative Office Manager

Dons Auto Mart
03.2017 - 08.2021
  • Streamlined office processes by implementing efficient organizational systems and procedures.
  • Improved communication between departments for better collaboration and problemsolving.
  • Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
  • Enhanced employee productivity by providing ongoing training and development opportunities.
  • Reduced costs by negotiating vendor contracts for office supplies and services.
  • Developed strong relationships with clients through exceptional customer service and timely responses to inquiries.
  • Oversaw budgeting process, ensuring accurate financial reporting and adherence to established guidelines.
  • Coordinated events and meetings, resulting in seamless execution and positive attendee experiences.
  • Created a welcoming office environment by maintaining clean, organized spaces for staff use.
  • Maintained strict confidentiality of sensitive information, upholding the highest standards of professionalism at all times.
  • Assisted executive management with special projects as needed to support overall business objectives.
  • Optimized workflow within the office by delegating tasks effectively among team members according to expertise levels.
  • Monitored inventory levels of office supplies, placing orders when necessary to prevent stock shortages.
  • Fostered a positive work culture through open communication channels, promoting teamwork and collaboration among staff members.
  • Updated reports, managed accounts, and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
  • Developed and implemented policies and procedures and scaled for growth.
  • Planned and executed company events such as year-end holiday party, meetings and staff mixers to promote office morale and cohesion.
  • Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
  • Coordinated with office head to establish and monitor operating budget.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Coordinated internal company-wide meetings, executive committee meetings, conferences and staff meetings.
  • Resolved financial discrepancies and customer billing issues with timely attention.
  • Coordinated with vendors and suppliers to facilitate timely payments.
  • Prepared and submitted monthly, quarterly and annual financial statements to inform decision-makers.
  • Negotiated and executed contracts on behalf of department.

Coordinator of Health Insurance

Kings County Hospital Center
04.2000 - 09.2005
  • Increased efficiency by streamlining coordination processes and implementing new organizational systems.
  • Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
  • Implemented cost-saving measures through resource allocation optimization, leading to significant budget reductions.
  • Enhanced customer satisfaction by responding promptly to inquiries and addressing concerns professionally.
  • Developed comprehensive reports for senior management, enabling informed decision-making based on data-driven insights.
  • Contributed to business growth by identifying opportunities for process improvement and recommending actionable solutions.
  • Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
  • Collaborated with department heads to develop strategic plans aligning with overall company objectives, fostering a unified approach toward shared goals.
  • Monitored performance metrics consistently and implemented corrective actions when needed, contributing to continuous improvement initiatives.
  • Entered data, generated reports, and produced tracking documents.
  • Used job-related software to draft and finalize written correspondence and documentation.
  • Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
  • Collected and analyzed business data from various departments to prepare reports and presentations for management.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
  • Kept high average of performance evaluations.

Administrative Assistant

Brinlaw Manufacturing Inc., NYC
11.1990 - 06.1999
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Managed filing system, entered data and completed other clerical tasks.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Performed research to collect and record industry data.

Education

Associate of Science - Secretarial Studies And Office Administration

New York City Technical College
Brooklyn, NY
06.1979

Skills

  • Scheduling and Calendar Management
  • Data Retrieval Systems
  • Credit and Collections
  • Documentation and Control
  • Database Administration
  • Relationship Building
  • Contract Negotiations
  • Attention to Detail
  • Inventory Control
  • Problem Solving
  • Time Management
  • Administrative Support
  • Supply Management
  • Microsoft Office
  • Critical Thinking
  • Bookkeeping
  • Data Entry

Certification

During and between jobs I have accomplished my Real Estate Brokers Licensce, my notary license, and ran my own business in Real Estate, Property Management and Process Serving

Timeline

Administrative Office Manager

Dons Auto Mart
03.2017 - 08.2021

Coordinator of Health Insurance

Kings County Hospital Center
04.2000 - 09.2005

Administrative Assistant

Brinlaw Manufacturing Inc., NYC
11.1990 - 06.1999

Associate of Science - Secretarial Studies And Office Administration

New York City Technical College

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Patricia Baveghems