Patricia Breton
Bourne,MA
Summary
Highly organized and experienced Executive Administrative Assistant offering exceptional organizational skills, management of busy schedules, and excellent written and interpersonal skills. Highly-motivated with the desire to take on new challenges.
Overview
18
18
years of professional experience
Work History
Executive Administrative Assistant
Plymouth Public Schools
Plymouth, MA
07.2015 - 05.2024
- Organized and managed executive calendars, meetings, conferences, travel arrangements, and appointments.
- Accurately processed accounts payable and receivable transactions within specified timeframes.
- Developed Excel spreadsheets with advanced features such as formulas, macros, and pivot tables.
- Developed meeting agendas and facilitated efficient meetings by taking detailed minutes and distributing comprehensive meeting notes to relevant stakeholders.
- Maintained updated vendor contact lists to streamline order coordination.
- Maintained a high level of accuracy and completeness in reviewing and processing expense reports and invoices.
- Implemented effective and secure filing techniques, maintaining confidentiality of sensitive personnel information according to district guidelines.
- Scheduled and organized all travel and hotel bookings for district events, including meetings, conferences, and seminars.
- Efficiently managed and monitored expenses in alignment with the district's financial objectives.
- Researched, collected, and analyzed data to produce comprehensive reports and documents.
- Created computer- and paper-based systems for efficient filing, organization, and management of records, reports, and documents.
- Effectively updated and executed new district policies.
- Prepared meeting agendas and accompanying materials for upcoming meetings.
Executive Administrative Assistant
Cardinal Cushing Centers
Hanover, MA
04.2013 - 07.2015
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by the Residential Director.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Developed and maintained filing systems for confidential documents and records.
- Compiled data from various sources into organized reports for review by the Residential Director.
- Proofread content for typo-free emails and documentation.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Conducted research on various topics.
- Processed invoices for payment using accounting software applications.
Executive Administrative Secretary
Hanover Public Schools
Hanover, MA
02.2006 - 05.2013
- Managed the Superintendent's calendar, coordinating appointments with internal and external contacts.
- Monitored emails received by district staff and responded promptly when appropriate.
- Assisted in preparing various documents including presentations, reports, memos, and letters.
- Ensuring accuracy of submitted financial statements through reconciliation and producing monthly reports on identified discrepancies.
- Recorded departmental expenses and budgets by creating spreadsheets using Microsoft Excel.
- Performed accounts payable tasks, including preparation of necessary paperwork for invoice processing.
- Updated and implemented policy changes.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Managed and organized confidential files related to executive operations.
- Managed executive meetings, conferences, and travel logistics.
- Recorded minutes and created agendas for executive staff meetings.
Education
BBA - Business Administration
Northeastern University
Boston, MA05-1990
Skills
- Calendar Management
- Office Management
- Database Management
- Grant Management
- Budget and Cost Center Management
- Policy and Procedure
- Business Writing
- Expense Reporting
- Proofreading
- MS Office, Google Workspace, ASPEN, MUNIS, and Adobe
References
References available upon request.
Timeline
Executive Administrative Assistant
Plymouth Public Schools
07.2015 - 05.2024
Executive Administrative Assistant
Cardinal Cushing Centers
04.2013 - 07.2015
Executive Administrative Secretary
Hanover Public Schools
02.2006 - 05.2013
BBA - Business Administration
Northeastern University
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