Patricia Evans
Belton,TX
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 22 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
22
22
years of professional experience
Work History
Facilities Management Administrative Support Specialist
Hart InterCivic
2002.02 - 2024.01
- Improved facility efficiency by streamlining administrative processes and implementing new management systems.
- Enhanced team productivity by coordinating schedules, meetings, and resources for facilities management projects.
- Supported cost-saving initiatives with thorough research and analysis of vendor contracts and service agreements.
- Maintained accurate records, ensuring timely completion of work orders and adherence to maintenance schedules.
- Assisted in the development of annual budgets, tracking expenditures and providing regular financial updates to management.
- Managed inventory control systems, ensuring optimal levels of supplies were maintained at all times.
- Ensured compliance with safety regulations by conducting routine inspections and addressing potential hazards promptly.
- Developed strong relationships with vendors and service providers, negotiating favorable terms on behalf of the organization.
- Contributed to a positive workplace environment by effectively resolving employee concerns related to facilities issues.
- Coordinated space planning efforts for office relocations or expansions in alignment with company growth objectives.
- Assisted in emergency preparedness planning, coordinating evacuation drills and ensuring all staff members were familiar with safety protocols.
- Facilitated a clean and comfortable work environment by overseeing janitorial services, scheduling regular deep cleanings, and addressing maintenance requests in a timely manner.
- Reported building issues to building management to reduce safety concerns.
- Restocked office, kitchen and other common areas to maintain adequate supplies.
- Maintained incoming and outgoing shipment and mail logs to facilitate mailroom operations.
- Set up and broke down meeting rooms for events.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Education
High School Diploma -
Crandall High School
Crandall, TXSkills
- Building Inspections
- Security Management
- Emergency Preparedness
- Preventive Maintenance
- Vendor Relations
- Facilities Coordination
- Customer Service
- Safety Compliance
- Work Order Processing
- Budget Tracking
- Meeting Coordination
- Expense Reporting
- Maintenance Scheduling
- Office Administration
- Event Coordination
- Scheduling
- Data Entry
- Mail Management
- Inventory Management
- Administrative Support
- Fast Learner
- Schedule Maintenance
- Multitasking and Time Management
- Order Placement
- Office Equipment Operation
- Scheduling and Calendar Management
- Multi-Line Phone Proficiency
- Database Maintenance
- Adaptability
Timeline
Facilities Management Administrative Support Specialist
Hart InterCivic
2002.02 - 2024.01
High School Diploma -
Crandall High School
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