Patricia Ford McGhee
Executive Assistant
Southport,NC
Work Preference
Summary
Dynamic Management Program Analyst with extensive experience at the US Environmental Protection Agency, excelling in financial analysis and contract compliance. Proven track record in enhancing administrative efficiency through quality assurance and effective policy communication. Adept at managing a complex front office while fostering collaboration across diverse teams.
Overview
23
23
years of professional experience
Work History
Management / Program Analyst
US Environmental Protection Agency
Durham, United States
06.2020 - Current
- Performed administrative operations, evaluating procedures to enhance efficiency and provide recommendations.
- Served as initial contact for administrative services, ensuring prompt response to inquiries.
- Ensured adherence to administrative guidelines through quality assurance audits of staff processes.
- Provided technical direction on administrative management systems to enhance decision-making.
- Communicated regulations, policies, and procedures to team members and non-technical audiences.
- Compiled documents outlining administrative procedures and prepared meeting notes for clarity.
- Analyzed financial data weekly to brief Division Director and Branch Chiefs on budget projections.
- Managed extramural duties as Contracting Officer's Representative, ensuring compliance with EPA guidelines.
Program Analyst
US EPA/ORD/IOAA/NPD/ACE
Durham, United States
12.2016 - 06.2020
- Executed administrative operations, evaluating procedures to recommend improvements to guidelines and requirements.
- Conducted quality assurance audits to ensure compliance with administrative policies for National Program Directors.
- Provided technical direction on administrative management systems to staff and NPDs.
- Communicated regulations, policies, and procedures effectively with diverse audiences, including scientists and managers.
- Coordinated preparation and dissemination of complex research data, including formal reports and presentations.
- Analyzed financial data and developed budget reports, presenting findings to NPDs bi-weekly.
- Organized meetings and workshops, ensuring accurate documentation and distribution of minutes and materials.
- Oversaw procurement actions as COR II, ensuring compliance with EPA guidelines and managing contract evaluations.
Administrative Officer
US EPA/ORD/IOAA/NPD/ACE
Durham, United States
04.2010 - 12.2016
- Acted as primary contact for National Program Directors, efficiently greeting and directing visitors.
- Managed phone communications by transcribing messages and forwarding calls promptly.
- Coordinated travel arrangements internationally and domestically using Concur while ensuring compliance.
- Maintained Outlook calendar, scheduling meetings, seminars, and workshops with appropriate resources.
- Composed and proofread correspondence, adhering strictly to agency formatting standards.
- Oversaw time and attendance records for ACE and SSWR teams, performing monthly audits.
- Managed contracts as COR II by developing scopes of work and monitoring contractor performance.
- Facilitated property management by maintaining equipment inventory and conducting annual audits.
Division Secretary
US EPA/ORD/NERL/AMAD
Durham, United States
07.2009 - 04.2010
- Managed domestic and international travel arrangements, including visa applications and travel authorizations.
- Maintained the Division Director’s calendar by scheduling meetings, reserving resources, and setting up equipment.
- Handled all phone communications by transcribing messages and distributing correspondence efficiently.
- Composed and proofread correspondence, presentations, and reports, ensuring adherence to agency formatting standards.
- Organized and maintained travel, attendance, publication, and correspondence files for easy access.
- Tracked Division products within the NERL TIS database to ensure accurate records.
- Coordinated onboarding processes for new employees, including security clearances and ID badge issuance.
- Executed time and attendance management through data entry and monthly audits.
Program Assistant
US EPA/ORD/IOAA/NPDs
Durham, United States
03.2009 - 07.2009
- Coordinated domestic and international travel arrangements, including Visa and Passport applications.
- Tracked individual NPD travel budgets to ensure compliance with Federal Travel Regulations.
- Managed calendar for meetings, seminars, and workshops; organized invitations and room reservations.
- Answered phone calls, transcribed messages, and forwarded communications efficiently.
- Sorted and delivered correspondence via fax, email, inter-office mail, USPS, and FedEx.
- Composed and proofread correspondence for NPDs, ensuring correct grammar and agency formatting.
- Maintained organized files for travel, time, attendance records, and correspondence.
- Processed time and attendance data entry for NPDs, managing forms and website submissions.
Division Secretary
US EPA/ORD/NERL/AMD
Durham, United States
07.2008 - 03.2009
- Coordinated domestic and international travel arrangements, including visas, reservations, and authorization vouchers.
- Maintained Division Director's Outlook calendar, scheduling meetings and managing resources.
- Handled correspondence through various channels, ensuring timely delivery and communication.
- Composed and proofread documents, including memos, presentations, and proposals, ensuring adherence to Agency formatting.
- Tracked compliance with Federal Travel Regulations and managed Division travel budget efficiently.
- Oversaw time and attendance records, conducting monthly audits for accuracy.
- Managed onboarding tasks for new employees, including security clearance forms and equipment procurement.
- Maintained operational files for travel, publications, and correspondence to ensure organized record-keeping.
Division Secretary
Department of Commerce/NOAA/OAR/ARL/ASMD
Durham, United States
10.2004 - 07.2008
- Managed correspondence by answering calls, transcribing messages, and forwarding communications via multiple channels.
- Maintained Division Director’s calendar, coordinating meetings, workshops, and resources efficiently.
- Composed and proofread all correspondence and reports for accuracy and adherence to agency formatting standards.
- Assembled, formatted, and obtained necessary clearances for the Division Annual Report and other key documents.
- Tracked Division products in NERL TIS database; served as GPRA Coordinator for the Division.
- Organized travel arrangements, maintained budget, and managed time and attendance records for staff.
- Participated in planning the 50th Anniversary Conference, managing logistics, and compiling meeting materials.
- Coordinated domestic and international travel logistics, including visa applications and reimbursements.
Branch Secretary
DOC/NOAA/OAR/ARL/ASMD/AMDB
Durham, United States
04.2002 - 10.2004
- Functioned as primary telephone contact, providing non-technical information and clerical support for Branch personnel.
- Screened incoming mail and facsimiles, ensuring timely handling of correspondence.
- Utilized email to notify Branch and Division staff about meetings and significant updates.
- Maintained filing system according to administrative and Agency record retention requirements.
- Prepared clearance packages and summaries for technical products produced by Branch members.
- Managed the Branch calendar and daily schedule for the Chief, coordinating appointments and activities.
- Drafted routine correspondence for the Chief’s approval, ensuring clarity and organization.
- Arranged travel logistics for Branch members, processed travel vouchers, and maintained budgets.
Education
Associate Degree - Applied Science - Accounting
Wake Technical Community College
Raleigh, NC08.1995
Some College Coursework -
Mount Olive College
Research Triangle Park, NCSkills
- Administrative management
- Financial analysis
- Contract compliance
- Quality assurance
- Policy communication
- Data organization
Job Related Training
COR Level II, 04/30/26
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Management / Program Analyst
US Environmental Protection Agency
06.2020 - Current
Program Analyst
US EPA/ORD/IOAA/NPD/ACE
12.2016 - 06.2020
Administrative Officer
US EPA/ORD/IOAA/NPD/ACE
04.2010 - 12.2016
Division Secretary
US EPA/ORD/NERL/AMAD
07.2009 - 04.2010
Program Assistant
US EPA/ORD/IOAA/NPDs
03.2009 - 07.2009
Division Secretary
US EPA/ORD/NERL/AMD
07.2008 - 03.2009
Division Secretary
Department of Commerce/NOAA/OAR/ARL/ASMD
10.2004 - 07.2008
Branch Secretary
DOC/NOAA/OAR/ARL/ASMD/AMDB
04.2002 - 10.2004
Associate Degree - Applied Science - Accounting
Wake Technical Community College
Some College Coursework -
Mount Olive College
Similar Profiles
Kristen LaccettiKristen Laccetti
Watershed Management Specialist at US Environmental Protection AgencyWatershed Management Specialist at US Environmental Protection Agency
Chad HerrChad Herr
Account Technician II at Environmental Protection AgencyAccount Technician II at Environmental Protection Agency
Michelle M. CaldwellMichelle M. Caldwell
Physical Scientist at U.S. Environmental Protection Agency, Region 5Physical Scientist at U.S. Environmental Protection Agency, Region 5
Carol WrightCarol Wright
Exceptional Education Teacher - Adaptive Curriculu at Brunswick County School DistrictExceptional Education Teacher - Adaptive Curriculu at Brunswick County School District
Alan E. MartinAlan E. Martin
Vice President, Pharmacy Distribution Operations at Humana Pharmacy Solutions / CenterWell PharmacyVice President, Pharmacy Distribution Operations at Humana Pharmacy Solutions / CenterWell Pharmacy