Patricia Glasser

Executive Administrative Assistant

Aetna CVS

Bismarck, North Dakota

05.2018 - 10.2023

Coordinated executive schedules and managed appointments for senior leadership teams.
Prepared and organized materials for meetings and presentations across various departments.
Managed travel arrangements, ensuring compliance with company policies and budget guidelines.
Assisted in project management by tracking deadlines and maintaining project documentation.
Supported onboarding processes by preparing training materials for new administrative staff.
Maintained office supplies inventory, coordinating orders with vendors to ensure availability.
Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
Reviewed and processed expense reports and invoices for accuracy and completeness.
Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
Coordinated meeting and work schedules for staff teams and executives.
Processed accounts payable and receivable transactions accurately within set timeframes.
Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
Made travel arrangements for employee trips and conferences.
Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
Created PowerPoint presentations used for diverse business needs.
Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
Maintained company confidence and protected business operations by keeping sensitive information confidential.
Took detailed notes in meetings and disseminated information afterward.

Summary

Overview

Work History

Executive Administrative Assistant

Education

High School Diploma -

Skills

Timeline

Executive Administrative Assistant

High School Diploma -

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