Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

PATRICIA GOEBEL

Fairfield,USA

Summary

Finance professional prepared to contribute to efficient accounts payable operations. Proven track record in streamlining invoice processing and resolving discrepancies. Known for strong collaboration skills and adaptability in dynamic environments. Adept in using accounting software and maintaining meticulous financial records.

Overview

26
26
years of professional experience
1
1
Certification

Work History

ACCOUNTS PAYABLE ACCOUNTANT & PURCHASING ASSOCIATE

ENABLE INJECTIONS
01.2023 - Current
  • Download AP invoices from email inbox and vendor portals
  • Process high volume invoices including 3-way match and non-PO based invoices
  • Ensure proper approval on invoices and accurate account code
  • Maintain professional working relationships with all outside vendors and agency personnel
  • Responsible for sales tax review & tracking
  • Analyze vendor accounts to ensure payments are within terms
  • Compile month-end information for accrual, consultants, and post Journal Entries
  • Responsible for any additional corrections and adjustment entries as required by the Controller
  • Prepare monthly reports for month-end closing, including Journal Entries
  • Track Consultants monthly, including payments
  • Process paperwork & maintain accurate financial records
  • Maintain confidentiality
  • Perform general accounting duties, verify and complete payment of invoices associated with Accounts Payable, record all ACH’s and Wires
  • Responsible for overseeing multiple credit card accounts, review receipts, verify purchases & correct coding of all receipts
  • Review, approve & code expense accounts
  • Prepare 1099’s, review W9’s & W8’s from vendors
  • Understand expense accounts and cost centers
  • Provides outside auditors with assistance, gathers all requested information
  • Maintain knowledge of acceptable accounting practices and procedures
  • Performs other accounting duties as needed
  • Review Purchase Requisitions
  • Review quotes and compare to the purchase requisition for accuracy
  • Make sure requisitions are coded to correct GL accounts and cost centers
  • Send out Requisitions for approval
  • Create Purchase Order upon approval
  • Keep copies of all requests, approvals, & Purchase Orders
  • Work with team members and management to complete duties as needed
  • Coordinate with Supply Chain any discrepancies to ensure that they are resolved
  • Responsible for several email boxes and providing a turn around time of 24 hours; including but not limited to accounts payable and purchasing emails
  • Identify areas for automation or optimization in accounting processes
  • Assist with process improvements
  • Minimized late payment fees by consistently monitoring due dates and prioritizing payments accordingly.
  • Balanced accounts associated with accounts payable process.
  • Processed accounts payable through [Type] platform.
  • Streamlined month-end closing processes, allowing for faster reporting to management on financial results.
  • Enhanced vendor relationships through timely and accurate payment processing, fostering a positive rapport between the company and vendors.
  • Increased accuracy in financial transactions by maintaining a well-organized filing system for all accounts payable documentation.
  • Ensured accurate expense allocation with diligent review of invoices for proper general ledger coding.
  • Served as a key contact person for external vendors, addressing inquiries on payment statuses promptly and professionally.
  • Facilitated audits by ensuring availability of appropriate documentation, leading to smoother audit processes and minimal findings.
  • Increased visibility into vendor performance through creation of custom reports that tracked key metrics such as average daystopay.
  • Maintained internal controls compliance within the accounts payable department by adhering to established policies and procedures at all times.
  • Improved invoice processing efficiency by streamlining accounts payable procedures and implementing an automated system.
  • Enhanced financial reporting capabilities with thorough analysis of variances between actual expenses versus budgeted amounts.
  • Optimized cash flow management by scheduling payments based on priority and cash availability.
  • Maintained up-to-date vendor files and payment records, ensuring audit compliance.
  • Implemented digital payment system, which accelerated payment process and minimized errors.
  • Reduced processing errors, implementing rigorous double-check system for all outgoing payments.
  • Analyzed and resolved invoice discrepancies, safeguarding company finances against overcharges.
  • Streamlined invoice processing, significantly reducing processing time by implementing efficient document management systems.
  • Contributed to budget management by monitoring expenditures and reporting significant variances.
  • Facilitated smooth audit processes by maintaining detailed records of all accounts payable transactions.
  • Enhanced interdepartmental collaboration by serving as key liaison for accounts payable inquiries.
  • Supported financial planning by accurately forecasting monthly accounts payable expenditures.
  • Mitigated risk of fraud by establishing stringent controls and checks on payment processing.
  • Reduced late payment fees, negotiating favorable payment terms with key suppliers.
  • Enhanced financial decision-making by providing detailed accounts payable reports and insights.
  • Improved vendor relationships with regular, transparent communication and timely payments.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Provided journal entries and performed accounting on accrual basis.
  • Prepared working papers, reports and supporting documentation for audit findings.
  • Cooperated with senior leaders to create operating budgets and initiate financial planning.
  • Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
  • Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
  • Compiled general ledger entries on short schedule with 100% accuracy.
  • Diminished outstanding debts by analyzing accounts for issues.
  • Managed vendor performance, addressing issues promptly and fostering continuous improvement in service quality.
  • Resolved invoicing discrepancies and payment disputes in a timely manner, fostering positive relationships with suppliers and minimizing disruptions to the supply chain.
  • Sourced environmentally friendly products where possible, supporting company sustainability goals while maintaining quality standards.
  • Developed strong supplier relationships through clear communication and adherence to agreed-upon terms.
  • Streamlined purchasing processes for increased efficiency, implementing automated systems and reducing paperwork.
  • Prepared comprehensive reports detailing purchasing activities, trends, and areas for improvement.
  • Maintained complete documentation and records of all purchasing activities.
  • Utilized software to order, track and invoice product shipments.

ACCOUNTS PAYABLE SUPERVISOR

INTEGRITY EXPRESS LOGISTICS
09.2022 - 01.2023
  • Enter carrier invoices
  • Review invoices for discrepancies, address Factoring Company, Export from ITMS (Transportation Management System) to Intacct (Accounting Program)
  • Monitor several E-Mails including AP Mail, Com Check e-mails, statement’s email, and department E-mail
  • Ensure all issues are addressed
  • Assist with special projects
  • Mentor A/P Team
  • Identify areas that need improvement
  • Input invoices from various locations throughout the US
  • Review Carrier Statements
  • Establish and maintain relationships with vendors and inter-office
  • Process transactions
  • Direct the process of invoices and payments
  • Oversee reports regarding cash flow and ensures correct payment are made in a timely manner
  • Develop guidelines for proper handling and coding of invoices, analyze expense reports
  • Facilitate correct and timely preparation of budget reports
  • Participate in interviews for prospective employees, train and oversee employees involved in billing functions, assist in performance evaluations
  • Processed all vendor invoices promptly in accordance with company policy.
  • Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
  • Maintained accurate records of all financial transactions within the accounts payable department.
  • Researched all invoices that were past due.
  • Developed strong relationships with vendors, resulting in improved communication and negotiation on payment terms.
  • Reduced payment errors by closely monitoring and reconciling vendor statements.
  • Oversaw monthly accounting close process for timely and accurate reporting of financial information.
  • Interacted with corporate vendors, upper management and peers.
  • Developed and delivered training sessions to new team members on department procedures, ensuring a seamless transition into their roles.
  • Recruited, interviewed, and hired new accounts payable employees.
  • Trained and supported new hires to educate on process flow and interdepartmental procedures.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
  • Interceded between employees during arguments and diffused tense situations.
  • Delegated tasks to administrative support staff to organize and improve office efficiency.
  • Monitored front areas so that questions could be promptly addressed.

ACCOUNTS PAYABLE COORDINATOR

CANDLE-LITE COMPANY
08.2021 - 09.2022
  • Handle incoming invoices
  • Compare purchase order pricing, terms, and other charges to the invoice
  • Ensure invoices are entered in a timely and accurate manner
  • Track Ocean freight invoices
  • Weekly & monthly Invoice Processing
  • Maintain Excel spreadsheets
  • Interact with Vendors & Purchasing Agents
  • Establish and maintain relationships with new and existing vendors
  • Make Journal Entries
  • Balance Amex statements
  • Responsible for Invoice Scanning
  • Provide month end reports
  • Prepare information for Accruals
  • Identify new vendors
  • Assist internal partners to complete new vendor request forms
  • Process transactional and accounting duties as required
  • Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
  • Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
  • Processed check disbursements and reconciled related ledger.
  • Assisted with month-end closing tasks, ensuring timely completion of financial statements.
  • Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
  • Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
  • Completed month-end closings with journal entries and reconciling accounts.
  • Reduced late payment fees through timely and accurate invoice management.
  • Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
  • Increased efficiency of accounts payable team by providing guidance, training, and support to staff members.
  • Tracked expenditures and prepared reports for records and management review.
  • Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
  • Served as a subject matter expert on accounts payable processes during system upgrades or implementations, offering valuable insight into potential improvements that could be made during transitions or integrations between systemsplatforms.
  • Enhanced financial decision-making, providing detailed reports on accounts payable status to management.
  • Maintained accurate financial records and contributed to successful audit outcomes with meticulous documentation.
  • Supported cross-departmental financial initiatives by providing accounts payable data for budgeting exercises.
  • Streamlined invoice processing, reducing turnaround time by implementing efficient document management systems.
  • Streamlined communication with suppliers, establishing dedicated channel for invoice inquiries and updates.
  • Achieved timely payment cycles, scheduling and executing payment runs according to supplier agreements.
  • Enhanced vendor relationships by ensuring timely payments and resolving discrepancies promptly.
  • Improved supplier satisfaction with prompt query resolution and clear communication.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Matched purchase orders with invoices and recorded necessary information.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Entered figures using 10-key calculator to compute data quickly.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
  • Gathered, evaluated and summarized account data in detailed financial reports.

ACCOUNTS PAYABLE SPECIALIST

METALWORKING GROUP
06.2020 - 05.2021
  • Create month-end reports
  • Enter journal entries
  • Responsible for the full process of accounts payable including, vendor setup, vendor invoice approval, coding invoices, keying, preparing batches, reviewing, processing check run, sending out ACH and wire payments, preparing and sending out 1099’s and accurate record keeping
  • Review and process expense reports
  • On the A/R side invoice customers and process payments
  • Responsible for Fixed Asset Accounts
  • Order and maintain budget for office supplies
  • Provided additional help with answering phone lines, open and sorting mail, meet and greet visitors, and other administrative functions as required

ACCOUNTING CLERK

MACHINTEK
11.2016 - 05.2019
  • Sales Order Entry
  • Quote preparation
  • Create Job Folders
  • Invoice Customers
  • Enter all payables
  • Review invoice prices vs po prices
  • Reconcile bank statements
  • Prepare month end reports
  • Answer phones, open and sort mail, meet and greet visitors and other clerical functions as required
  • Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
  • Maintained accounting records utilizing in-house and client systems.
  • Input high volume of monthly invoices with consistent accuracy.
  • Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
  • Managed accounts payable and receivables and payroll.
  • Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
  • Identified and resolved internal accounting variances, promoting data accuracy.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Matched purchase orders with invoices and recorded necessary information.
  • Inspected account books and recorded transactions.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Entered figures using 10-key calculator to compute data quickly.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Streamlined bookkeeping procedures to increase efficiency and productivity.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Tracked financial progress by creating quarterly and yearly balance sheets.

ACCOUNTANT/PAYROLL CLERK

SKYLINE CHILI
02.2007 - 05.2016
  • Responsible for the payroll of various restaurants, processing over 1000 invoices weekly
  • Data entry for corporate locations
  • Responsible for proper coding, and invoice scanning
  • Entering & posting cash receipts
  • Create sales order entries
  • Prepare month end reports, and weekly audits
  • Make check deposits
  • Invoicing customers
  • Verify month end posting
  • Responsible for administrative duties as required
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reconciled accounts and reviewed expense data, net worth, and assets.
  • Gathered financial information, prepared documents, and closed books.
  • Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
  • Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
  • Used advanced software to prepare documents, reports, and presentations.
  • Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
  • Streamlined month-end closing processes, resulting in reduced time spent on financial reporting tasks.
  • Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
  • Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
  • Ensured accurate and timely payroll processing for over 200 employees, maintaining employee satisfaction and compliance with labor laws.
  • Developed and maintained strong relationships with external auditors, ensuring smooth and efficient audit process.
  • Supported strategic decision-making by providing accurate and timely financial reports to executive management.
  • Facilitated smoother audit processes by maintaining organized and comprehensive financial documentation.
  • Reduced outstanding accounts receivable by developing and enforcing stricter credit control policies.
  • Provided journal entries and performed accounting on accrual basis.
  • Prepared working papers, reports and supporting documentation for audit findings.
  • Collected and reported monthly expense variances and explanations.
  • Tracked funds, prepared deposits and reconciled accounts.
  • Compiled general ledger entries on short schedule with 100% accuracy.
  • Trained new employees on accounting principles and company procedures.
  • Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
  • Maintained payroll information by calculating, collecting, and entering data.
  • Updated employee files with new details such as changes in address or salary levels.
  • Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
  • Maintained employee confidence and protected payroll operations by keeping information confidential.
  • Processed new hire paperwork and documents.
  • Verified timekeeping records and handled any discrepancies with employees.
  • Maintained confidentiality of employee records and payroll information.
  • Ensured accurate payment distribution for employees by diligently reviewing timecards and attendance records.
  • Issued paychecks on designated pay dates to avoid employee dissatisfaction.
  • Resolved issues arising from incorrect payments or missing information by collaborating with managers to gather necessary details promptly.
  • Established a well-organized filing system for maintaining all payroll-related documents securely.
  • Collaborated with the human resources department to ensure proper management of employee benefits and deductions.
  • Provided exceptional customer service by promptly addressing employee inquiries regarding payroll matters, fostering a positive working environment.
  • Reduced payroll discrepancies by conducting thorough audits and reconciliations of employee records.
  • Developed effective communication channels for addressing employee concerns regarding paychecks, leave balances, and overtime calculations.
  • Reconciled bank and payroll records routinely to verify accuracy.
  • Managed garnishments and levies in accordance with legal requirements, ensuring proper withholding from employee wages.
  • Assisted in the preparation of year-end tax forms, including W-2s and 1099s, for timely distribution to employees.
  • Provided support during financial audits by preparing relevant documentation related to payroll transactions.
  • Enhanced accuracy of timekeeping records, verifying employee hours worked against payroll data.
  • Reduced payroll processing errors, conducting detailed checks before final submission.
  • Optimized direct deposit setup for employees, ensuring prompt and reliable salary payments.
  • Maintained confidentiality of employee payroll information, ensuring secure handling of sensitive data.
  • Tracked employee vacation, sick and personal time.
  • Performed data entry tasks and maintained accurate records of employee payroll information.
  • Calculated wages, deductions and bonuses in accordance with company policies.
  • Audited timesheets and payroll records for accuracy.
  • Processed timecards and payroll data for team of employees.
  • Processed manual checks for employees in accordance with company policies.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Reconciled payroll discrepancies and responded to inquiries from employees.
  • Coordinated resolution of payroll discrepancies.

BOOKKEEPER/ACCOUNTANT

HAMILTON SAFE COMPANY
02.1999 - 02.2007
  • Daily invoicing
  • Post cash receipts
  • Prepare deposits
  • Invoicing multi-million-dollar accounts
  • All aspects of A/P
  • Reconcile Bank Statements
  • Process hourly payroll for several shops
  • Assign RGA Numbers
  • Make general journal entries
  • Administrative Duties as required
  • Maintained and processed invoices, deposits, and money logs.
  • Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
  • Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
  • Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
  • Reconciled and corrected issues with financial records.
  • Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
  • Posted daily receipts and payments in accordance with corporate protocols.

Education

BA - PSYCHOLOGY/MENTAL HEALTH & COUNSELING

SOUTHERN NEW HAMPSHIRE UNIVERSITY

Skills

  • DATA ENTRY
  • CUSTOMER SERVICE
  • ACCOUNTS PAYABLE
  • PAYROLL
  • OUTLOOK
  • EXCEL
  • POWERPOINT
  • ADMINISTRATIVE DUTIES
  • ACCOUNTS RECEIVABLE
  • OFFICE MANAGEMENT
  • BANK RECONCILIATION
  • 1099 PREPARATION
  • JDE/ORACLE
  • SAGE 200 aka Mas
  • JOB BOSS
  • ON BASE
  • MADE 2 MANAGE
  • QUICKBOOKS
  • SAP
  • Tax compliance
  • Invoice coding
  • Accounts payable software
  • Bank reconciliation
  • Microsoft Excel proficiency
  • Invoice processing
  • Cash flow management
  • Payment processing
  • Expense reporting
  • General ledger maintenance
  • ERP management
  • Cash disbursement
  • Accruals entry
  • Wire transfer
  • Month-end closing
  • Supplier payment
  • Entry verification
  • Problem resolution
  • Payment scheduling
  • Data entry
  • Data inputting
  • Payroll processing
  • Account reconciliation
  • Statement reconciliation
  • ERP systems proficiency
  • Statement review
  • Process improvement
  • Vendor relations
  • Performance tracking
  • Vendor relationship management
  • Records coordination
  • Report preparation
  • Expense tracking
  • GAAP principles
  • Transaction verification
  • Petty cash management
  • Payment coding
  • Account resolution
  • Account reviewing
  • Budget monitoring
  • Vendor engagement
  • Entry recording
  • Teamwork
  • Teamwork and collaboration
  • Customer service
  • Problem-solving
  • Time management
  • Attention to detail
  • Problem-solving abilities
  • Multitasking Abilities
  • Reliability
  • Journal entries
  • Excellent communication
  • Critical thinking
  • Clear communication
  • Bookkeeping and reconciliation
  • Organizational skills
  • Team collaboration
  • Active listening
  • Effective communication
  • Adaptability and flexibility
  • Verbal and written communication
  • Decision-making
  • Relationship building
  • General accounting
  • Journal entry preparation
  • Team building and leadership
  • Documentation and reports
  • Microsoft office
  • Accounting processes
  • Critical thinking and analysis
  • Team management
  • Account reconciliation processes
  • Team building
  • Accounts payable
  • Task prioritization
  • Balance sheets
  • Employee motivation
  • General ledger accounting
  • Self motivation
  • Interpersonal skills

Certification

  • Accounting Fundamentals
  • Accounting Ethics
  • Reading Financial Statements
  • Taxes for Small Business
  • Accounting Foundations – Understanding the GAAP
  • Lean Accounting Foundations
  • Excel Fundamentals – Formulas for Finance
  • Pivot Tables
  • VLOOKUP & XLOOKUP
  • Critical Thinking & Problem Solving
  • The Three Pillars of Effective Communication
  • Human Resources Payroll
  • Time Management Working from Home
  • Being Positive at Work
  • SAP 24HANA Asset Accounting Acquisitions
  • SAP Accounts Payable Boot Camp
  • SAP Financials Essential Training

Timeline

ACCOUNTS PAYABLE ACCOUNTANT & PURCHASING ASSOCIATE

ENABLE INJECTIONS
01.2023 - Current

ACCOUNTS PAYABLE SUPERVISOR

INTEGRITY EXPRESS LOGISTICS
09.2022 - 01.2023

ACCOUNTS PAYABLE COORDINATOR

CANDLE-LITE COMPANY
08.2021 - 09.2022

ACCOUNTS PAYABLE SPECIALIST

METALWORKING GROUP
06.2020 - 05.2021

ACCOUNTING CLERK

MACHINTEK
11.2016 - 05.2019

ACCOUNTANT/PAYROLL CLERK

SKYLINE CHILI
02.2007 - 05.2016

BOOKKEEPER/ACCOUNTANT

HAMILTON SAFE COMPANY
02.1999 - 02.2007

BA - PSYCHOLOGY/MENTAL HEALTH & COUNSELING

SOUTHERN NEW HAMPSHIRE UNIVERSITY

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PATRICIA GOEBEL