Patricia Huckabee

Certifications and Security Clearance:

Serves as IT Project Manager within the 88th Communications Squadron, directing communications and information (C&I) infrastructure projects. Manages multiple high-stakes projects from conception to completion, ensuring strict adherence to USAF configuration and change management processes. Oversees systems integration, resource allocation, and analytical assessments of IT initiatives, providing strategic project management support within the USAF framework.

Key Contributions and Responsibilities:

• Infrastructure and Installation: Led installation of fiber distribution switches enabling secure, weatherproof fiber connections to critical assets, including aircraft (KC-135, C-130H, 767), control trailers, and server cabinets supporting Blackhawk operations on Air Pads, designed for power independence and resilience.
• Systems Upgrades and Continuity: Directed transition of 35 phone systems from POTS to VoIP, maintaining uninterrupted communications crucial to exercise and real-world response capabilities.
• Facility Configuration for Classified Operations: Supervised the reconfiguration of communications infrastructure during facility renovations, establishing four secure, temporary classified processing areas to sustain operational continuity.
• Lifecycle Project Management and Compliance: Authored, managed, and maintained multiple project files through various USAF online databases and tracking systems, ensuring compliance with lifecycle and file management requirements.
• Strategic Resource and Budget Planning: Developed work plans, program structures, resource allocations, and timelines; generated budgets to meet project scope requirements with precision.
• Analytical Support for Proposal Development: Conducted comprehensive data analysis on resource requirements, customer needs, and program objectives to support IT hardware and software system proposals.
• Leadership in Meetings and Stakeholder Engagement: Conducted site visits, led development meetings, and assessed maintenance and upgrade impacts, delivering actionable recommendations to leadership.
• Cost-Effectiveness Analysis: Directed evaluations and analyses to assess the cost-effectiveness and operational suitability of IT systems, aligning with strategic goals.
• Complex Systems Analysis: Conducted in-depth analyses of intricate processes related to information systems, ensuring streamlined operations and optimization.
• Documentation and PWS Development: Authored and revised Performance Work Statements (PWS) tailored to project-specific needs, ensuring clear guidelines and expectations.
• Implementation and Support Assistance: Supported all phases of implementation, assisting senior specialists, and briefing leadership during Project Management Review (PMR) meetings.
• Acquisition Process and Contract Evaluation: Actively contributed to the IT hardware and software acquisition process, including development of system requirements, statements of work, and evaluations of task orders and vendor proposals.
• Mentorship and Team Development: Provided active mentorship to fellow Project Managers, enhancing team proficiency and supporting updates to the Project Management Handbook.
• Compliance and Documentation Standards: Managed final project drawings, ensuring proper sign-off and adherence to 88CS Standard Operating Procedures (SOP).
• Active Secret Clearance
• Certifications: Project Communications and Stakeholder Management
• Professional Development: Completed 2021 Project Management Course at Keesler AFB

Key Responsibilities and Achievements:

• Project Leadership and Resource Management: Directed progress on 88CS/SCXP projects, strategically coordinating internal and external resources to meet mission objectives.
• Tracking and Documentation: Authored and maintained project records across multiple USAF tracking systems to ensure comprehensive project oversight and compliance.
• Scope and Resource Planning: Developed project scope by defining work plans, resources, timelines, and initial budgets to optimize planning and project initiation.
• Team and Resource Management: Applied advanced management principles to structure, staff, and lead project teams, ensuring alignment with mission goals and on-time project completion.
• Site Coordination and Walk-Throughs: Managed initial site assessments, organized site visits, conducted final walk-throughs, and generated punch lists to maintain quality and adherence to project standards.
• Request and Guideline Compliance: Assessed incoming project requests and site conditions, ensuring all project actions complied with SCXP regulations.
• Fiscal Oversight: Secured funding, managed all fiscal transactions, and meticulously tracked expenditures and refunds to maintain budgetary compliance across projects.
• Team and Contractual Alignment: Led TIM and Project Development meetings, ensuring that contract requirements were clearly understood, implemented, and completed on schedule.
• Documentation of Project Requirements: Authored and refined Performance Work Statements (PWS) to match project specifications, maintaining rigorous documentation standards.
• Contract Issue Resolution: Partnered with Contracting Officer’s Representatives (COR) to identify and resolve contract-related issues promptly, securing project integrity.
• Logistics and Vendor Coordination: Organized project logistics, established vendor relationships, and managed all correspondence and records in alignment with USAF SOPs.
• Stakeholder Engagement and Project Closeout: Coordinated follow-ups to secure final sign-offs from government, internal, and external stakeholders; facilitated project closure in tracking systems.
• Regulatory Compliance and Documentation: Updated and finalized project drawings, securing required approvals, and ensuring retention per 88CS standards.
• Security and Certification Maintenance: Holds Active Secret Clearance, maintaining eligibility for access to sensitive information essential to 88CS operations.

Directed multi-year projects for WPAFB, managing contracts, scopes of work, design, planning, and evaluations for CE, IT, HVAC, electrical, and construction initiatives under the Base Wide Maintenance Contract (BWMC).

Key Responsibilities and Achievements:

• Comprehensive Project Leadership: Spearheaded 300+ projects annually with a 95% completion rate, ensuring all projects met deadlines and achieved an 85% budget reduction through effective cost management and timeline adherence.
• Contract and Scope Management: Handled contracts, scope of work, design, and planning for CE, IT, HVAC, electrical, and construction projects, with a focus on seamless integration within the BWMC.
• Problem Solving and Project Closeout: Researched and implemented solutions to overcome barriers to successful project closeout, ensuring adherence to WPAFB guidelines and quality standards.
• Vendor Relations and Cost Efficiency: Cultivated positive relationships with subcontractors and vendors to secure cost savings, enforce compliance, and promote timely project completion.
• Policy Development and Team Role Definition: Established clear policies for project execution, defining each team member’s role and setting expectations for project standards and outcomes.
• Delegation and Workflow Management: Coordinated deadlines, delegated tasks, and efficiently tracked project status from start to completion, resulting in on-time, cost-effective project delivery.
• Subcontractor Coordination and Compliance: Conducted subcontractor meetings to outline scope, milestones, and regulatory standards, ensuring all team members were aligned with project goals.
• Team Charter and Workflow Structuring: Authored a team charter to define objectives, delegating workflows based on individual expertise to enhance team efficiency.
• Project Tracking and Documentation: Organized CE projects in multiple tracking systems for the BWMC, ensuring new, ongoing, and closed projects were accurately recorded and monitored.
• Stakeholder Engagement and Site Coordination: Scheduled and led project meetings and site visits, collaborating with stakeholders to review requests and assess site conditions for compliance with BWMC guidelines.