Patricia Juarez
Los Angeles,CA
Summary
Budget analyst with a strong track record of developing metrics, managing projects, and collaborating with cross-functional teams to create accurate budget proposals. Proficient in interpersonal communication and critical thinking. Demonstrated expertise in budget analysis and financial management.
Overview
22
22
years of professional experience
Work History
Accounts Payable & Operations Budget Analyst
Woodbury University
Burbank
01.2024 - Current
- Provided guidance on budgetary matters to senior management staff.
- Developed and implemented budgeting systems to track income, expenditures, and other financial activities.
- Monitored compliance with approved budgets throughout the year.
- Collaborated with department heads to develop annual operating budgets.
- Reviewed financial documents such as contracts, invoices, requisitions. for accuracy and completeness.
- Developed training materials for staff on how to use budgeting software applications.
- Maintained current knowledge of accounting principles and government regulations.
- Advised on best practices related to budget development processes and procedures.
- Prepared monthly variance reports comparing actual results against planned targets.
- Performed trend analyses on historical spending data to anticipate future needs.
- Analyzed budget reports to identify discrepancies and recommend corrective actions.
- Prepared detailed financial forecasts and projections for upcoming fiscal years.
- Participated in meetings with stakeholders regarding budgetary issues.
- Completed monthly operational reviews to check budget compliance and identify areas in need of adjustment.
- Performed budget formulation work involving review and preparation of budget estimates and financial plans.
- Monitored budget execution work, including obligations incurred and actual expenditures of funds.
- Determined and tracked budget expenses with accuracy and transparency.
- Compiled current budget data from estimated revenues, expenses and prior budgets.
- Checked postings and documents for correctness, accuracy and proper coding.
- Developed annual budget and compared actual expenses against projected budget.
- Submitted budget estimates, progress reports and cost tracking reports.
Accounts Payable Coordinator
Woodbury University
Burbank
04.2018 - Current
- Created reports to analyze account balances, payment histories, and other financial activities.
- Reviewed monthly statements from vendors and researched any discrepancies.
- Processed invoices and payments in a timely manner.
- Conducted periodic reviews of vendor files for completeness, accuracy, and up-to-date documentation.
- Audited expense reports for accuracy of coding against the company's chart of accounts.
- Maintained vendor records and communicated with vendors to resolve discrepancies.
- Reconciled accounts payable transactions.
- Developed strong working relationships with internal departments in order to ensure timely resolution of inquiries related to accounts payable matters.
- Participated in special projects as requested by management team members.
- Ensured compliance with internal policies and procedures related to accounts payable processes.
- Analyzed vendor contracts for accuracy of terms and conditions prior to authorizing payments.
- Monitored cash flow projections and ensured sufficient funds were available when making payments.
- Generated 1099 forms for all applicable vendors.
- Researched invoice disputes and discrepancies with vendors in order to resolve issues quickly.
- Managed corporate credit card program including issuing cards, reconciling statements, tracking expenses.
- Prepared journal entries for various accounting functions.
- Provided support during external audits by providing requested information regarding accounts payable items.
- Assisted with month-end closing process by preparing necessary accruals and adjusting entries.
- Checked accuracy and integrity of purchase orders.
- Prepared journal entries and reconciled accounts to complete month-end closing processes.
- Matched invoices with purchase orders, audited for discrepancies, and coded each according to general ledger standards.
- Organized records for yearly audits.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Prepared and updated vendor files, tax documents and insurance information.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Handled high-volume invoice processing with minimal supervision.
- Coded invoices to maintain organized and accurate records.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Calculated month-end accrual entries for trade payables.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Addressed month-end closing functions for detailed reporting.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Reconciled or entered report discrepancies found in financial records.
Accounts Payable Specialist II
Pacifica Hospital of the Valley
Sun Valley
01.2013 - 04.2018
- Reconciled vendor statements on a monthly basis.
- Answered inquiries from internal departments regarding accounts payable status.
- Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
- Processed employee expense reimbursements according to company policy guidelines.
- Researched and resolved invoice discrepancies and issues with vendors and suppliers.
- Generated weekly aging reports for management review.
- Maintained accurate records of payments made to vendors.
- Analyzed account data for accuracy and maintained appropriate documentation of transactions.
- Reviewed invoices and check requests for accuracy, completeness, and conformity to company policy.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Assisted with month-end closing activities related to accounts payable.
- Provided support to the accounting team as needed during busy periods or special projects.
- Prepared checks for mailing or electronic payment processing.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Handled high-volume invoice processing with minimal supervision.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Coded invoices to maintain organized and accurate records.
- Prepared and updated vendor files, tax documents and insurance information.
- Calculated month-end accrual entries for trade payables.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Addressed month-end closing functions for detailed reporting.
- Checked postings and documents for correctness, accuracy and proper coding.
- Calculated and produced checks for utilities, taxes and other operational payments.
Administrative Assistant
American Commercial Equities
Malibu
05.2012 - 01.2013
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Processed invoices for payment using accounting software applications.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Coordinated with contractors to ensure timely completion of repairs or renovations.
- Maintained positive relationships with tenants by responding promptly to inquiries and requests.
- Created weekly vacancy reports summarizing availability across all properties.
- Managed accounts payable processes including vendor invoices, payment approvals and reconciliation of accounts receivable ledgers.
- Prepared invoices for payment processing according to company policies.
- Provided support for the leasing team during peak times such as move-ins and move-outs.
- Updated tenant records and maintained accurate files for all tenants.
- Responded quickly to emergency situations involving tenants or properties.
- Performed administrative tasks such as answering phones, filing documents and preparing correspondence.
- Processed incoming payments from tenants in a timely manner.
- Contacted tenants to collect overdue rent or to discuss other important issues.
- Scheduled maintenance calls.
- Handled resident complaints and expedited maintenance requests.
- Updated tenant and unit information to keep current in housing database.
- Responded to tenant maintenance requests according to agreed conditions for building functionality.
- Coordinated with maintenance and contractors to promote timely turnovers after move-outs.
- Planned, scheduled and coordinated general maintenance or repairs for commercial or residential properties.
- Liaised between construction manager and tenant during build-out phase of tenant suite.
- Oversaw daily operations, maintenance, and administration of various properties.
- Answered calls and responded to inquiries from various parties using strong active listening and open-ended questioning skills to resolve problems.
Human Resources Assistant
Pacifica Hospital of the Valley
Sun Valley, CA
04.2011 - 05.2012
- Reviewed resumes submitted by applicants for open positions.
- Provided guidance and support to management team on various HR matters such as compensation packages or employee handbook updates.
- Ensured compliance with applicable laws such as Equal Employment Opportunity regulations.
- Managed employee relations issues including grievances, complaints, and disputes as needed.
- Processed paperwork associated with personnel transactions such as promotions or terminations.
- Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
- Prepared job postings for open positions on the company website and other job boards.
- Responded to internal and external HR-related inquiries or requests.
- Maintained employee records in compliance with state and federal regulations.
- Updated HR databases with employee changes in position, salary, and personal information.
- Assisted in administering employee benefit programs and worker's compensation plans.
- Assisted with administering employee benefit programs and worker's compensation plans.
- Monitored changes in state or federal laws governing family medical leave act requirements.
- Assisted in developing and administering FMLA policies and procedures.
- Maintained accurate records of all FMLA leaves taken by employees including filing documents into appropriate folders.
- Interpreted state and federal laws regarding employee rights under the Family Medical Leave Act.
- Provided guidance to employees on their rights, responsibilities, benefits and obligations under the FMLA law.
- Communicated regularly with supervisors, managers, HR personnel and other stakeholders to provide updates on status of employee's FMLA leave request.
- Analyzed employee eligibility for FMLA leave based on company policy and federal regulations.
- Drafted letters to inform claimant about their rights or decisions made regarding their claim.
- Responded promptly to inquiries from claimants concerning their rights under the family medical leave act.
Community Relations Coordinator
Pacifica Hospital of the Valley
Sun Valley, CA
05.2008 - 05.2012
- Organized and facilitated community events such as health fairs, fundraisers, and festivals.
- Created promotional materials including press releases, newsletters, brochures, flyers, and posters.
- Responded to inquiries from members of the public regarding services offered by organization.
- Attended meetings with representatives from local organizations to discuss partnership opportunities.
- Participated in networking events to promote organization's mission in the local area.
- Monitored trends in order to identify new opportunities for engaging the public.
- Planned and executed marketing campaigns designed to build awareness of organization's services within the community.
- Guided employees in handling difficult or complex problems.
- Reviewed reports of employees, productivity and effectiveness to evaluate performance.
Accounts Payable Clerk
Pacifica Hospital of the Valley
Sun Valley, CA
11.2006 - 04.2008
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Analyzed discrepancies between vendor statements and company records to identify errors or missing information.
- Collaborated with other departments such as Purchasing and Receiving in resolving invoice discrepancies.
- Reconciled accounts payable ledgers against general ledger accounts on a monthly basis.
- Participated in special projects as assigned by supervisor or manager.
- Maintained accurate records of accounts payable transactions.
- Maintained accurate records of all transactions including purchase orders, invoices, credit memos.
- Assisted with month-end closing activities such as preparing journal entries, reconciliations and accruals.
- Prepared checks for signature according to established policies and procedures.
- Maintained accounts payable files and records in an organized manner.
- Entered data into accounting system to maintain accurate financial records.
- Assisted with month-end closing activities as needed.
- Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
- Provided support during internal and external audits as necessary.
- Handled high-volume invoice processing with minimal supervision.
- Coded invoices to maintain organized and accurate records.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Prepared and updated vendor files, tax documents and insurance information.
- Processed invoices and payments in accordance with company policies and procedures.
- Managed vendor relationships through prompt communication of payment information.
- Assisted with month-end and year-end closings to support accounting system accuracy.
Executive Assistant & Office Manager
The Simay Company
Woodland Hills, CA
10.2005 - 11.2006
- Scheduled meetings, appointments and travel arrangements for staff members.
- Ensured office equipment was operational, stocked with supplies and maintained in a clean condition.
- Organized and maintained filing systems of leases.
- Reviewed and approved vendor invoices.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Coordinated meetings, conferences, travel arrangements and department activities.
- Answered incoming calls, responded to emails, faxes and other inquiries from customers and vendors.
- Organized move-in and move-out processes by scheduling appointments with vendors and contractors involved in these activities.
- Coordinated repairs, maintenance, and improvements to rental properties as needed.
- Managed a database of tenant information including contact details, lease agreements, payment history.
- Reviewed monthly financial statements related to tenant accounts and provided feedback on discrepancies if any.
- Advised tenants on proper use of common areas within the property boundaries.
- Monitored tenant accounts for late payments and enforced delinquent payment policies.
- Prepared detailed records of each tenant's rental activity including rent payments, deposits, fees.
- Utilized active listening and strong communication skills to promote positive working environment.
- Handled rent collection invoices, billing and other tenant-related charges as per lease agreements.
- Managed day-to-day activities involving tenants, subcontractors and property management.
- Answered calls and responded to inquiries from various parties using strong active listening and open-ended questioning skills to resolve problems.
- Managed overall tenant relations, promoted tenant satisfaction and streamlined services delivery.
- Prepared detailed budgets and financial reports for properties.
Customer Service Representative
Washington Mutual Bank
Northridge, CA
06.2004 - 10.2005
- Provided accurate information about products and services to customers.
- Answered customer inquiries via phone.
- Maintained a high level of professionalism when dealing with difficult customers.
- Identified opportunities for upselling additional products or services based on customer needs.
- Answered customer inquiries and provided accurate information regarding products and services.
- Provided excellent customer service to resolve customer complaints in a timely manner.
- Resolved customer complaints promptly and efficiently.
- De-escalated problematic customer concerns, maintaining calm, friendly demeanor.
- Asked probing questions to determine service needs and accurately input information into electronic systems.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
- Used approved scripts to de-escalate angry customers during telephone interactions.
- Utilized job-related software to prepare change of address records and issue service discontinuance orders.
Teller
Washington Mutual Bank
Sylmar, CA
11.2002 - 05.2004
- Provided exceptional customer service while accurately processing routine transactions.
- Handled large volumes of currency quickly and accurately with minimal errors.
- Cross-sold additional bank products when applicable to meet customer needs.
- Adhered strictly to all security procedures related to handling money at the teller window.
- Received and processed customer transactions, including deposits, withdrawals, loan payments and other banking services.
- Resolved customer complaints quickly and efficiently in order to maintain positive relationships with clients.
- Reported any operational issues or system problems that occurred during shift promptly.
- Maintained accurate records of all transactions and customer interactions.
- Processed wire transfers for customers both domestically and internationally.
- Explained account information to customers in detail as needed.
- Identified fraudulent activity or suspicious behavior immediately reported it to management.
- Explained the features of various banking products available to customers.
- Balanced cash drawers on a daily basis.
- Answered customer inquiries regarding bank products and services.
- Continuously updated knowledge about banking products, services, policies and regulations.
- Maintained confidentiality of all customer records and information according to company policies.
- Verified customers' identification to ensure compliance with laws and regulations.
- Performed daily reconciliation of teller drawer within established limits.
- Maintained accurate records of all transactions for compliance purposes.
- Identified opportunities to refer customers to other areas of the bank for additional services.
- Cross-sold bank products by answering inquiries, informing customers of new services and promotions.
- Delivered exceptional service to customers in person or over telephone.
- Directed specific questions to appropriate branch personnel.
- Ordered checks, placed stop payment orders and conducted additional special services for customers.
- Used a strong knowledge of banking products and services to confidently educate customers about features, benefits and pricing.
- Adhered to financial services security and audit procedures.
- Entered customer transactions into computers to record transactions and issue computer-generated receipts.
- Issued and redeemed money orders, cashier checks, traveler's checks and savings bonds.
- Received mortgage and other loan payments, verifying payment dates and amounts due.
- Performed special services for customers, ordering bank cards and checks.
- Resolved problems or discrepancies concerning customers' accounts.
- Identified transaction errors when debits and credits did not balance.
Education
Master of Public Administration - Nonprofit Management
California State University - Northridge
Northridge, CA08-2024
Bachelor of Arts - Liberal Arts
California State University - Northridge
Northridge, CA05-2014
Associate of Arts - Teacher Education, Multiple Levels
Los Angeles Mission College
Sylmar, CA06-2009
High School Diploma -
Sylmar High School
Sylmar, CA06-2002
Skills
- Monthly Reporting
- Funds distribution
- Budget Forecasting
- Variance Analysis
- Report Preparation
- Budget Planning
- Investigating variances
- Monitoring expenditures
- Developing solutions
- Expense Monitoring
- Invoice Processing
- Data Analysis
- Administrative Support
- General ledger accounting
- Strong Organization
- Financial Management
- Report creation
- Auditing procedures
- MS Office Suite
- Research and Data Analysis
- Problem-Solving
- Excellent Communication
- Active Listening
- Analytical Skills
- Interpersonal Skills
- Attention to Detail
- Multitasking
Languages
Spanish
Native/ Bilingual
Accomplishments
- Employee of the Month October 2023
Staff Association Chair Positions
- Co
Timeline
Accounts Payable & Operations Budget Analyst
Woodbury University
01.2024 - Current
Accounts Payable Coordinator
Woodbury University
04.2018 - Current
Accounts Payable Specialist II
Pacifica Hospital of the Valley
01.2013 - 04.2018
Administrative Assistant
American Commercial Equities
05.2012 - 01.2013
Human Resources Assistant
Pacifica Hospital of the Valley
04.2011 - 05.2012
Community Relations Coordinator
Pacifica Hospital of the Valley
05.2008 - 05.2012
Accounts Payable Clerk
Pacifica Hospital of the Valley
11.2006 - 04.2008
Executive Assistant & Office Manager
The Simay Company
10.2005 - 11.2006
Customer Service Representative
Washington Mutual Bank
06.2004 - 10.2005
Teller
Washington Mutual Bank
11.2002 - 05.2004
Master of Public Administration - Nonprofit Management
California State University - Northridge
Bachelor of Arts - Liberal Arts
California State University - Northridge
Associate of Arts - Teacher Education, Multiple Levels
Los Angeles Mission College
High School Diploma -
Sylmar High School
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