Summary
Overview
Work History
Education
Skills
Knowledge and special Qualities
Timeline
Generic

Patricia Kurczewski

Philadelphia,PA

Summary

Dynamic Office Administrative Assistant with proven expertise at GAC Shipping USA Inc., excelling in payroll administration and event coordination. Adept at managing confidential information and enhancing customer service, I consistently streamline operations and improve team collaboration, ensuring efficient office functionality and successful event execution. Organized professional in administrative support known for high productivity and efficiency in task completion. Skilled in data entry, calendar management, and document preparation, ensuring smooth operational flow. Excel in communication, problem-solving, and time management, contributing to successful team collaboration and project execution.

Overview

33
33
years of professional experience

Work History

Office Administrative Assistant

GAC Shipping USA Inc
Philadelphia , PA
03.1992 - 06.2025
  • Updated contact lists regularly with current employee information.
  • Maintained confidentiality of sensitive data in accordance with company policies.
  • Set up new hire paperwork according to company standards.
  • Provided administrative support to multiple departments within the organization.
  • Performed administrative duties such as photocopying, faxing documents and mailing packages.
  • Responded promptly to customer inquiries via email or phone.
  • Organized and maintained filing systems, both paper and electronic.
  • Scheduled appointments for management team members.
  • Ordered supplies and maintained an inventory of office equipment.
  • Greeted visitors and responded to inquiries in a professional manner.
  • Assisted in organizing events such as conferences or seminars.
  • Assisted with scheduling meetings and appointments for the office staff.
  • Sorted mail daily for distribution throughout the organization.
  • Managed employee records including payroll information, attendance tracking, vacation time requests.
  • Contributed to team effort by accomplishing related tasks as needed.
  • Prepared documents such as correspondence, presentations, spreadsheets, reports and other materials using Microsoft Office applications.
  • Coordinated travel arrangements for staff members as requested.
  • Managed office duties, ordered materials, organized workspaces, answered emails, and made phone calls.
  • Prepared payroll documents and maintained databases for financial offices.
  • Scanned physical documents and uploaded to encrypted databases for digital maintenance.
  • Directed clients and guests to correct departments, rooms, and staff members.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Assisted with payroll preparation and entered data into cumulative payroll document.
  • Obtained scanned records and uploaded to database.
  • Scheduled and coordinated meetings and travel arrangements for staff.
  • Answered phones to direct callers, schedule appointments, and provide general office information.
  • Produced and distributed memos, newsletters, and other forms of communication.
  • Directed customer inquiries to appropriate department personnel.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.

HR Assistant

GAC shipping USA Inc.
Philadelphia, PA
03.1992 - 06.2025
  • Assisted with planning, organizing and coordinating company events.
  • Posted job announcements and pre-screened applicants to candidates for available positions.
  • Guided employees through automated self-service platform for real-time attendance tracking and queries.
  • Scheduled appointments, meetings, and conferences with employees to discuss and mitigate personnel issues.
  • Assisted with payroll preparation by collecting timekeeping information and processing reports.
  • Updated HR databases with employee changes in position, salary, and personal information.
  • Participated in HR training and workshops to improve skills and knowledge.
  • Provided administrative support for HR projects and initiatives.
  • Enforced HR policies and advised employees on labor regulations and company procedures.
  • Created, organized, and maintained employee personnel files to keep sensitive data secure.
  • Supported the performance review process by collecting and summarizing employee evaluations.
  • Managed recruitment processes, including posting job ads, screening applications, and coordinating interviews.
  • Initialized background checks for potential new hires.
  • Maintained employee records in compliance with state and federal regulations.
  • Responded to internal and external HR-related inquiries or requests.
  • Assisted in conflict resolution processes and acted as a liaison between employees and management.
  • Facilitated new hire orientations and employee training sessions.
  • Provided administrative support to the HR department, including document preparation and calendar management.
  • Conducted background checks and employment verifications for potential hires.
  • Coordinated employee benefits programs, including health insurance and retirement plans.
  • Created and maintained internal job descriptions and postings to accurately reflect roles.
  • Organized company-wide events, including team buildings and annual parties.
  • Conducted employment verification and background investigation to facilitate hiring process.
  • Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
  • Assisted in developing job descriptions and person specifications.
  • Coordinated communication with external partners like insurance vendors and recruitment agencies.
  • Managed confidential employee information with discretion and integrity.
  • Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
  • Supported HR projects, such as employee satisfaction surveys and exit interviews.
  • Prepared and set up new employee orientations.
  • Searched employee files to obtain information for authorized persons and organizations.
  • Examined employee files to answer inquiries for assistance with personnel actions.
  • Compiled and prepared reports and documents pertaining to personnel activities.

Education

High School Diploma -

South Philadelphia High Business Academy
Philadelphia, PA
06-1980

Skills

  • Microsoft Office
  • Data entry
  • Payroll administration
  • Record management
  • Event coordination
  • Customer service
  • Confidentiality management
  • Time management
  • Team collaboration
  • Travel coordination
  • Problem solving
  • Scheduling meetings
  • Office supply management
  • Client relationship management
  • Meeting planning
  • Multitasking and organization
  • Document preparation
  • Email management
  • Travel arrangements

Knowledge and special Qualities

  • Knowledge with Microsoft 365
  • ADP Workforce Now - Payroll & Employee record keeping
  • Team Player
  • Treat all staff from the bottom up with respect

Timeline

Office Administrative Assistant

GAC Shipping USA Inc
03.1992 - 06.2025

HR Assistant

GAC shipping USA Inc.
03.1992 - 06.2025

High School Diploma -

South Philadelphia High Business Academy

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Patricia Kurczewski