Patricia Mccutcheon

Cold Star Inc.

05.2000 - Current

Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
Organized and coordinated conferences and monthly meetings.
Created expense reports, budgets, and filing systems for management team.
Maintained confidentiality by handling sensitive information with discretion and professionalism.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Processed travel expenses and reimbursements for executive team and senior management group.
Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
Handled confidential and sensitive information with discretion and tact.
Led staff and vendors in providing high level of service for owner and guests.
Used QuickBooks to produce monthly invoices, reports, and other deliverables. Responsible for weekly payroll, to include but not limited to federal and state tax filings, 401K contributions and quarterly tax returns. Processed monthly and quarterly NJ sales and use tax returns. Coordinated health benefits with outside vendors and managed both medical and payroll accounts.