Patricia Murphy
Miami
Summary
Highly organized Executive Assistant with experience supporting C-level executives through seamless calendar management, travel coordination, and executive communications. Skilled in financial reconciliation, vendor coordination, and maintaining data accuracy. Adaptable, detail-oriented, and committed to optimizing efficiency in fast-paced environments.
Overview
9
9
years of professional experience
Work History
Executive Assitant to President & CEO
Sports Travel Management (STM)
07.2024 - Current
- Work directly with Major League Soccer, USL, Championship Leagues, League One, Leagues Cup, and Friendly matches to coordinate travel, accommodations, and logistics.
- Manage complex domestic and international travel logistics, including flights, accommodations, and ground transportation, ensuring seamless itineraries for executives and high-profile clients.
- Oversee dynamic scheduling and calendar management, coordinating executive meetings, events, and appointments across multiple time zones.
- Negotiate pricing with vendors and partners, send out contracts, and ensure terms align with business needs.
- Track and reconcile expenses, process invoices, and manage financial reporting with accuracy and efficiency.
- Liaise with domestic and international partners to coordinate logistics, event planning, and business initiatives.
- Prepare presentations, reports, and meeting notes, ensuring timely follow-ups and action item execution.
- Utilize advanced technology and administrative skills to maintain records, create spreadsheets, and troubleshoot basic tech issues.
Personal Assistant
UHNWI
10.2020 - Current
- Managed daily schedules, coordinating appointments, travel logistics, and household affairs to ensure seamless flow throughout the day
- Handled calendar management, adjusting appointments and anticipating upcoming events to maximize efficiency
- Organized and accounted for all engagements, optimizing the Principal’s time
- Expertly orchestrated international and domestic travel arrangements, crafting tailored itineraries to suit individual preferences
- Acted as the primary liaison between household staff and the Principal across two properties, cultivating efficient workflows and smooth operations
- Managed communication and coordination for all projects, including major construction endeavors, ensuring effective liaison between stakeholders
- Facilitated seamless communication and access for deliveries, vendors, and essential services, ensuring prompt fulfillment of needs
- Engineered memorable events in the NYC area, leveraging local insights to enrich experiences
- Interview and evaluate candidates for various positions, assessing qualifications, experience, and cultural fit to support hiring decisions.
The Jakesgivng Bowl Fundraiser
-
11.2016 - Current
- Orchestrated scheduling and timeline management for seamless event operations, enhancing participant experiences
- Secured permits and insurance to ensure compliance and safety for over 400+ participants and spectators
- Directed and motivated a 30+ member team to optimize event execution and foster collaboration
- Managed all aspects of event logistics, from planning to on-the-day operations, ensuring excellence and satisfaction
- Conducted rigorous facility inspections to maintain event integrity and participant satisfaction
Teacher Assistant
Long Beach School District
03.2016 - 12.2019
- Developed personalized training programs to boost athlete performance and foster personal and team excellence
- Uphold the highest safety standards, ensuring a secure environment for team members during all activities
- Assessed individual athlete skills and strengths, strategically assigning positions to maximize team performance
- Managed equipment, facilities, and inventory to maintain safety and conducive training environments
- Maintained detailed program documentation to support analysis and continuous improvement of coaching strategies and team performance
- Promoted essential life skills such as discipline and sportsmanship, fostering positive relationships within the community to enhance program reputation and impact
Head/Assistant Coach
Long Beach School District
09.2016 - 08.2019
- Supported daily administrative tasks, ensuring efficient classroom operations through meticulous attendance tracking, assignment grading, and student record maintenance
- Evaluated academic and social progress to identify and support students in need, implementing tailored strategies to foster inclusivity and achievement
- Engaged with students requiring extra attention to address academic and personal concerns, developing personalized plans to enhance their educational experience
- Collaborated with teachers to adopt effective teaching strategies, enhancing instructional quality and student engagement across the curriculum
- Provided personalized assistance aligned with student learning objectives, contributing to improved educational outcomes through small group instruction and individualized support
Education
Bachelors of Science - Psychology
CUNY Queens College
Flushing, NYSkills
- Travel Coordination
- Calendar Management
- Event Planning
- Administrative Support
- Project Coordination
- Meeting Support
- Privacy & Confidentiality
- Problem Solving Abilities
- Document Preparation
- Interpersonal Relationship Management
- Microsoft Office Suite
- Google Suite
- Teams
- Contract negotiations
- Expense control
Timeline
Executive Assitant to President & CEO
Sports Travel Management (STM)
07.2024 - Current
Personal Assistant
UHNWI
10.2020 - Current
The Jakesgivng Bowl Fundraiser
-
11.2016 - Current
Head/Assistant Coach
Long Beach School District
09.2016 - 08.2019
Teacher Assistant
Long Beach School District
03.2016 - 12.2019
Bachelors of Science - Psychology
CUNY Queens College
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