Patricia Pistone
Bradenton
Summary
A highly organized and detail-oriented Administrative Assistant with over 24 years’ experience. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.
Overview
24
24
years of professional experience
1
1
Certification
Work History
GMA ELECTRICAL CORP.
02.2023 - Current
- Document Control for all Jobs
- Maintain Rentals Equipment for all Jobs
- Maintain Extra Work Log for tracking of all Jobs
- Assisting in checking field timesheets for Payroll
- Tracking/Follow-Up on all Submission and RFIs
- Assisting Project Manager with Correspondence
- Maintain Daily Field Manpower
- Preparing all Electricians/Employees for SIDA Badging for Airports
ADCO ELECTRICAL CORP.
10.2018 - 02.2023
- Assisting Vice President with all Correspondence
- Document Control for all Jobs
- Tracking/Follow-Up on all Submissions, RFIs and Change Orders
- Maintain Extra Work Order Logs for tracking and billing.
- Entering all Payroll for Project Management/Office Staff
- Entering all Change Orders in EMQUE
- Cost Coding all Jobs in EMQUE
- Tracking Weekly Projection for all Jobs
- Prepare Monthly Reports for Project Management through Power BI
- Maintaining spreadsheet for Project Managers for their Monthly Billing
- Scanning and copying all submission and other documents for Office and Field Distribution
FIVE STAR ELECTRIC CORP.
10.2003 - 10.2018
- Administrative Assistant for Project Managers and Project Executives on Construction projects ranging in value from $5 Million to $250 Million dollars.
- Prepare quarterly reports.
- Contact vendors for quote pricing.
- Follow up with vendors for orders.
- Provide purchase orders and related forms.
- Review returned submissions for accuracy.
- Maintain Extra Work Order Logs for tracking and billing.
- Prepare and execute invoices for base jobs and extra work.
- Track additional work, bulletins, sketches, architectural and engineering changes.
- Track light fixtures from submission, approval, ordering, receiving, follow up on missing fixtures, lamps, storage if needed and final installation.
- Prepare close out documents, submissions, O&M manuals, panel directories, transmittals, shop drawings, etc.
- Edit and correct project manager’s letters for spelling, grammar, punctuation and general format.
- Management of office records.
- Manage calendar appointments and meetings.
- Maintain positive working relationships with clients and vendor agencies.
- Trained administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy.
- Coordinate and implementing wellness projects and luncheons.
- Process all data including Submissions, Change Orders, RFI’s and other documents into Primavera, Expedition and Prolog Contract Management software
- Follow-up with General Contractors and Construction Managers to track status of submitted Change Orders and follow through until executed.
- Track procurement of Equipment and Materials associated with Approved Change Orders.
- Attend meetings, take and record minutes of meetings and distribute the same as instructed.
- Ensure compliance with all applicable outside agencies and/or vendors.
- Prepare and distribute correspondence such as letters, invoices and memos through word processing and spreadsheets.
- Maintaining an electronic filing system.
- Maintain all logs including change orders, submittals and RFI’s.
- Scanning and copying contracts, submission and other documents.
- Prepared Administrative Reports for senior project managers and executives.
- Assist in verifying and tracking project deadlines and schedules to facilitate smooth workflow and satisfied clients.
- IBEW Local No. 3 Union Member.
PERINI CORPORATION
04.2001 - 10.2003
- Oversee receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Prepare and process UPS labels for outgoing shipments.
- Daily interactions with clients and vendors.
- Maintain office services by organizing office operations and procedures.
- Preparing payroll.
- Coordination meetings and network events.
- Record and preparing minutes of meetings.
Education
undefined
Plaza College
01.2003
High School - undefined
Christ of King High School
01.1995
Skills
- MS Word, MS Excel, MS Outlook, Primavera, Expedition, Procore, Prolog, OSHA 30
- Friendly, positive attitude
- Customer service
- Problem-solving
Certification
OSHA 30
Languages
Italian
Professional Working
Timeline
GMA ELECTRICAL CORP.
02.2023 - Current
ADCO ELECTRICAL CORP.
10.2018 - 02.2023
FIVE STAR ELECTRIC CORP.
10.2003 - 10.2018
PERINI CORPORATION
04.2001 - 10.2003
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Plaza College
High School - undefined
Christ of King High School
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