Patricia Plue
Northville,MI
Summary
Organized and dedicated Administrative Assistant with track record of providing exceptional customer service in fast-paced environments, often while priorities are changing. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
38
38
years of professional experience
Work History
Accounting Administrative Assistant
Jay Dee Contractors, Inc.
05.2022 - 01.2024
- Covered reception area answering phones, greeting visitors and directing them to appropriate party, handled incoming/outgoing mail and package deliveries, maintained building organization.
- Coordinated meetings, planned off-site events attended by entire staff, ordered daily lunches, stocked kitchen and supply room, handled equipment repair as necessary.
- Entered vendor invoices, credit card transactions and insurance certificates into Sage software; managed special projects for executive leadership team as requested.
- Filed paperwork and assisted in transferring corporate accounting documents into electronic files via scanning.
Executive & Personal Assistant
Kevin Choksi & Family
05.2016 - 11.2019
- Scheduled and coordinated meetings, appointments and social events with up to 200 attendees.
- Made travel arrangements both domestic and international (flights, hotels, transportation) and prepared expense reports.
- Paid all bills for multiple households, balanced checkbooks and reconciled bank statements utilizing Quicken software.
- Managed household in owner's absence able to access all passwords, accounts and confidential information through LastPass.
- Assisted with purchase of vehicles and necessary maintenance.
- Submitted insurance claims.
- Cleared out and prepared real estate properties for sale, attending closings in owner's absence.
- Researched and screened contractors as needed for necessary repairs and $3 million home addition.
- Ran household errands to keep home stocked and well-functioning.
Administrative Assistant to Regional VP
Encore Rehabilitation Services
02.2009 - 03.2015
- Provided administrative support to RVP, employees at 15 locations statewide, and HR Director.
- Involved daily with hiring, training, and benefit-related tasks..
- Maintained AP/AR information and compiled monthly reports.
- Managed confidential employee files and salary information.
- Processed bi-weekly payroll utilizing ADP.
- Organized company-wide meetings and events involving owners and all employees.
Executive Assistant to Managers and Directors
Ford Motor Company
09.1988 - 02.1999
- Provided administrative support for C-Level executives and their department personnel; managed mail and both incoming and outgoing correspondence, email and faxes.
- Responsible for executive calendar and meeting management through Outlook; coordinated and managed numerous company meetings, banquets and off-site events.
- Screened calls and emails and responded accordingly to support executive's privacy and daily schedule.
- Processed yearly performance reviews and pay raises; handled confidential and sensitive information with discretion.
- Maintained organizational charts for departments.
- Interacted regularly with high-level management within Ford, other companies, and organizations worldwide in a professional manner.
- Filled in for Vice President's EA as necessary.
- Arranged extensive domestic and overseas travel schedules and itineraries including air, hotel and transportation; processed expense reports for executive team.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff..
- Attended onsite and offsite training to enhance skills.
Freelance Court Reporter
Gerald Hanson & Associates
04.1986 - 08.1988
- Attended depositions and utilized stenograph machine to take down verbatim testimony; marked exhibits introduced into evidence.
- Generated error-free transcripts with skilled capturing and proofreading; notarized documents and delivered them to law offices in a timely manner.
- Handled invoices and billing information to court reporting firm.
Education
Associate of Business Administration -
Henry Ford Community College
Dearborn, MI05.1991
Certificate - Court Reporting
Elsa Cooper Institute of Court Reporting
Southfield, MI04.1987
Skills
- Office Administration
- Accounting Skills
- Meeting Planning
- Correspondence Writing
- Microsoft Office, Quicken, Sage, LastPass
- Travel & Event Planning
- Multitasking and Time Management
- Clear Communication
- Office Equipment Operation/Multi-Line Telephone Systems
- Document and File Management
- Customer and client relations
Additional Information
VOLUNTEER EXPERIENCE: "Treasurer" on board of directors at Fairway Farms Swim Club, assisted teachers in grade-school level classrooms, Girl Scout Co-leader for 5 years, attended school field trips in a supervisory role, involved in Market Day fundraiser at school, donated time at various sports team events such as swim meets, football games, baseball games and basketball games.
Timeline
Accounting Administrative Assistant
Jay Dee Contractors, Inc.
05.2022 - 01.2024
Executive & Personal Assistant
Kevin Choksi & Family
05.2016 - 11.2019
Administrative Assistant to Regional VP
Encore Rehabilitation Services
02.2009 - 03.2015
Executive Assistant to Managers and Directors
Ford Motor Company
09.1988 - 02.1999
Freelance Court Reporter
Gerald Hanson & Associates
04.1986 - 08.1988
Associate of Business Administration -
Henry Ford Community College
Certificate - Court Reporting
Elsa Cooper Institute of Court Reporting
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