Patricia Szafranski
Mount Prospect,USA
Summary
Professional with high standards and results-driven approach, prepared for role of Office Manager/Executive Assistant. Skilled in team collaboration, adaptable to changing needs, and reliable. Proficiencies include administrative management, scheduling, budgeting, and staff coordination. Known for effective communication, problem-solving, and organizational skills.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Office Manager and Executive Assistant to Vice President of Clinical Operations
iRhythm Technologies, Inc.
11.2016 - 08.2024
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives
- Handled logistics, catering, agendas and complex travel arrangements for meeting and event planning for executive vice president, directors and managers of Clinical Operations department
- Managed calendars for two senior executives, resolved conflicting resolutions, resulting in 20% increase in meeting efficiency
- Processed travel expenses and reimbursements for the executive team
- Handled sensitive and confidential information with complete discretion
- Communicated corporate objectives across departments through regular correspondence
- Oversaw office inventory activities, including ordering and requisitions, stocking, and shipment receiving
- Managed vendor relationships securing better terms and cost savings
- Spearheaded a cost-saving initiative for office supplies, office snacks, and catering that saved the company 35%
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets
- Trained and mentored three administrative assistants in company policies, daily task executions, and industry best practices
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow
- Coordinated off-sites, office events and meetings, ensuring timely execution and optimal scheduling for all participants
Executive Assistant to the Vice President of Steel
Tempel
01.2012 - 06.2016
- Performed general administrative functions such as preparing and editing correspondence, creating communications and presentations, receiving visitors, making appointments, arranging conference calls, answering phone calls, planning luncheons, managing executive calendars, arranging travel schedules, processing expense reports, coordinating events, and completing special projects as assigned
- Provided administrative support to the VP of Steel Services, VP of Global Human Resources, and Market Segment Leader of Transformers
- Assisted the Purchasing Supervisor, review quotes and submit requisitions for departmental approval using Oracle
- Analyzed, updated, reviewed, and sent miscellaneous steel sourcing reports
- Reconciled and oversee wide coil inventory at Tempel and at all outside warehouses
- Worked with steel procurement team to help ensure steel inventory remains at optimal levels
- Facilitated dialogue between steel mills and Tempel to determine steel availability and shortages
- Communicated with logistic companies to help coordinate shipments
- Responsible for re-routing steel shipments to outside warehouses where necessary
- Boosted team morale by fostering a positive work environment through effective conflict resolution and proactive problem-solving measures.
- Improved information flow between departments by serving as a liaison between the Vice President and other executives or team members.
- Maintained a professional image for the Vice President''s office through polished written correspondence and exceptional interpersonal skills in face-to-face interactions.
- Assisted in employee retention efforts by coordinating performance review schedules and facilitating feedback sessions between the Vice President and team members.
Executive Assistant to the CEO/Chairman of the Company
Tempel
01.2010 - 01.2012
- Performed general administrative functions such as preparing and editing correspondence, communications, presentations, receiving visitors, making appointments, arranging conference calls, arranging international and domestic travel, planning and coordinating corporate luncheons, maintaining the office supply inventory and ordering additional supplies as needed, answering phones and directing all incoming calls to appropriate party promptly and efficiently, and other duties as assigned
- Acted as a liaison and maintained open lines of communication among Board of Directors, senior executives, shareholders, and administrative staff
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
- Filed and retrieved documents and reference materials
- Transcribed dictation
- Communicated and handled confidential incoming and outgoing electronic communications on behalf of the CEO
- Assisted CEO with preparation of presentation materials
- Reviewed and summarized miscellaneous reports and documents; prepared background documents and outgoing mail as necessary
Executive Assistant to the President of the Company
LPK Supply, Inc.
01.2003 - 01.2009
- Managed day-to-day office functions in the Office of the President
- Composed and edited correspondence and memoranda from dictation
- Organized weekly operating meetings with other sales assistants
- Scheduled and coordinated meetings, interviews, appointments, events and other similar activities for supervisors, which also included travel and lodging arrangements
- Planned and coordinated corporate luncheons, and developed presentations for related on-site and off-site meetings
- Maintained the office supply inventory and ordered additional supplies as needed
- Answered multi-line telephone, took accurate messages, and screened/directed telephone calls in a professional manner
- Filed and retrieved corporate documents, records, and reports
- Generated and maintained equipment tracking records and processed monthly expense reports
Executive Assistant to the Vice President of the College
Wheelock College
01.2001 - 01.2003
- Managed the Vice President's schedule
- Arranged meetings, facilities, and travel
- Recorded, transcribed, and posted the minutes of meetings as needed
- Organized school events including venue and catering
- Greeted internal and external customers
- Handled sensitive and confidential information with discretion
- Assisted in development of executive level reports and presentations
Education
Bachelor of Arts - International Relations
Boston University
Boston, MA05.2000
Skills
- Office Management
- Facility Management
- Budget Management
- Executive Support
- Strategic Project Support
- Expense Reporting
- Event Planning and Coordination
- Complex Calendar Management
- Travel Coordination
- Organizational Skills
- Deadline Adherence
- Attention to Detail
- Confidentiality and Discretion
- Effective Collaboration
- Workforce Mentoring and Coaching
- Team Supervision
Certification
Ignite Leadership Program, 2024
Languages
Polish
Native or Bilingual
French
Limited Working
Timeline
Office Manager and Executive Assistant to Vice President of Clinical Operations
iRhythm Technologies, Inc.
11.2016 - 08.2024
Executive Assistant to the Vice President of Steel
Tempel
01.2012 - 06.2016
Executive Assistant to the CEO/Chairman of the Company
Tempel
01.2010 - 01.2012
Executive Assistant to the President of the Company
LPK Supply, Inc.
01.2003 - 01.2009
Executive Assistant to the Vice President of the College
Wheelock College
01.2001 - 01.2003
Bachelor of Arts - International Relations
Boston University
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