Patricia Wall
Williamston,NC
Summary
Dynamic Office Manager and Accounting Bookkeeper with a proven track record at The Davis Company, Inc. Expert in financial reporting and general ledger management, successfully automated reporting processes. Strong leadership and effective communication skills fostered collaboration across departments, ensuring compliance and accuracy in financial operations. Committed to driving efficiency and enhancing accounting practices. Highly skilled Bookkeeper with comprehensive experience in performing end-to-end bookkeeping tasks, including maintaining financial records, processing payments, and generating financial reports. Strong skills in applying accounting principles to manage business finances effectively. Demonstrated ability to improve the efficiency and accuracy of financial data recording. Proven track record of improving financial processes for increased operational efficiency.
Overview
18
18
years of professional experience
Work History
Office Manager/Accounting Bookkeeper
The Davis Company, Inc.
Williamston, NC
01.2019 - 04.2025
- Developed an automated financial reporting process utilizing QuickBooks Online.
- Designed and implemented the company policy and procedure manual.
- Responsible for maintaining the general ledger, detailed reviews of the profit and loss, balance sheet, A/R aging, and A/P aging documents.
- Prepare Profit and Loss, and Balance Sheet reports on a monthly, quarterly, and annual basis.
- Bank account reconciliations.
- Liaison for multiple CPA firms for year-end taxes, compilations, and audit purposes.
- Ensure necessary insurance coverage for general liability and workers' compensation based on requirements by state, location, and owner/architect requirements, and handle annual audits of such.
- Process weekly payrolls for both company employees and subcontractors.
- Ensure annual 1099s are accurate and filed in a timely manner.
Bookkeeper
Dixie Motor Company
Williamston, NC
01.2012 - 12.2018
- Process Repair Orders for Service Department and Body Shop, ensuring closed to appropriate general ledger accounts.
- Warranty Claim Report from FCA, input into AutoSoft, run G/L Account Reconciliation
- Gathered necessary information for Labor Rate Increase request.
- Ensured the A/P accounts for company. Input of invoices, balancing of accounts versus vendor statements, processed payments, negotiated discount rates with key vendors.
- Ensured A/R accounts for company. Recorded payments received, prepared statements for mailing, balanced accounts and provided support documentation when requested.
- Maintained daily sales projections, recorded actual and brought any concerns to GM attention in time to react to trends.
- Process payroll weekly for back of the shop-Service Department, Body Shop and Parts Department.
- Ensure any and all payroll adjustments recognized and corrected within timely manner.
- Identify payroll discrepancies in relations to warranty reimbursements.
- Prepare annual 1099’s.
- Coordinated and assisted with annual inventories in Parts Department.
Accounts Payable Supervisor
DSM Pharmaceuticals, Inc.
Greenville, NC
01.2007 - 12.2010
- Supervise and manage staff processing 32,000+ invoices per year for 5 companies-annual payables of $80 Million plus.
- Monitor invoice processing, payment proposals, approval and release of payment run to treasurer.
- Build and foster relationship with Purchasing Department to ensure Purchase to Pay (P2P) process is in compliance with Business Policy Procedures and related to all companies applicable.
- Audit companies Goods Receipt/Invoice Receipt (GRIR) general ledger accounts to ensure accurate and process clearings.
- Ensure all invoices are accounted for in SAP system for month end, quarter end and year end processes.
- Process of all Inter Company billing, Payroll Expenses, Shared Services and Fidelity Investments.
- Administrator of Corporate Bank of America T&E credit cards for executives and corporate American Express ghost cards.
- System administrator for all companies Expendables system.
- Compile month DPO’s for report to VP of Finance, CFO and VP Demand Supply Chain.
- Prepare annual 1099’s.
Fixed Asset Accountant
DSM Pharmaceuticals, Inc.
Greenville, NC
01.2007 - 12.2010
- Financial control of Capital Projects in excess of $300 million
- Ensure accurate reporting of spend, project processing, completion date and depreciation forecasting.
- Liaison between Finance department and Engineering to ensure open communication in order to identify potential budget constrains within a timely manner.
- Closed capital projects transferring spend into fixed assets to appropriate asset classes-both intangible and tangible.
- Annual inventory of 15,000+ fixed assets, cycled out low value assets, retired assets sold or scrapped.
- Compiled Annual Strategic Report (ASR) components for company-primary Capital Expenditure Plan (CEP) and the Revised Capital Expenditure Plan (RCEP) quarterly.
- Ensure depreciation forecast for current and following years were accurate.
- Complied quarterly forecasts for Vice President and Chief Financial Officer.
- Gathered and produced reports for annual income tax returns for balance sheet accounts for asset accounts.
- Calculated monthly Sales and Use tax for state and federal.
- Processed monthly filings.
- Annual County property Tax filings for both Real and Personal Property tax.
- Assist corporate headquarters with annual income tax preparations.
- Contact representative for Ernst & Young Auditors for pre annual and annual audit gatherings.
- SAP Trainer to Trainer certification for Capital Projects and Asset Accounting.
Education
Associates of Science - Business Management
Northern Essex Community College
Haverhill, MA05.1989
Skills
- QuickBooks Online
- Financial reporting
- General ledger management
- Policy development
- Bank reconciliations
- Payroll administration
- General ledger maintenance
- Accounts payable
- Accounts receivable
- Team leadership
- Effective communication
- Problem solving
- Regulatory compliance
- Vendor management
- Expense tracking
- Accounting operations
- Financial statement preparation
- Year-end close
- Bank reconciliation
- Quickbooks
- Record reconciliation
- GAAP understanding
- Account audits
- Customer relations
- General ledger entries
- Teamwork
- Bank statement reconciliation
References
Available upon request
Timeline
Office Manager/Accounting Bookkeeper
The Davis Company, Inc.
01.2019 - 04.2025
Bookkeeper
Dixie Motor Company
01.2012 - 12.2018
Accounts Payable Supervisor
DSM Pharmaceuticals, Inc.
01.2007 - 12.2010
Fixed Asset Accountant
DSM Pharmaceuticals, Inc.
01.2007 - 12.2010
Associates of Science - Business Management
Northern Essex Community College
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