PATRICIA WALLACE

Monitor central AP email box. Print invoices from emails for payment in future check runs.

Reconcile invoice quantities to material and fuel tickets received from the field.

From AP email box and USPS mail, enter invoices into AP software. Code invoices, attach scanned copies, and route to proper person for review and approval.

For electronic vendor payments, enter invoices and ACH payments into the AP software. Maintain an ACH payment log.

Compile and submit new vendor credit applications.

Set up new vendor files and accompanying documentation in the AP software.

Reconcile vendor statements to AP software invoices paid. Address variances to vendor statements and request invoices that have not been received.

Maintain PO logs and assign PO numbers to field personnel for vendor purchases.

Validate PO numbers on incoming invoices.

Reconcile credit card statement, gather related receipts, and enter into AP software for payment.

Enter small account debit card transactions and related documentation from superintendents to Spectrum.

QC review of time sheets submitted by field managers in project software.

Coordinate review with VP Operations for final modifications/approval.

Make modifications as required for Certified Payroll/Davis-Bacon reporting.

Execute interface of payroll data from project software to finacial module.

Entry of non-project payroll date to Finacial module (drivers, vacation, holidays, etc.).

Transfer of payroll data to payroll system for final processing. Generate/distribute reporting to client project administrators.

Entry and submission of certified payroll into client software and formats when required.

Establish and maintain employee records to include: permanent (hardcopy), and electronic.

Onboarding new hires to include gathering and reviewing new hire paperwork; I-9 processing, background, and driving record checks.

Annual updates of background checks and driving records for existing employees.

Support annual open enrollment process for employee benefits, including distribution and setup for new enrollees and changes for existing enrollees.

Ensure subcontractors meet our client/contractual requirements. Assist and train subcontractors as needed.

Enter payroll entries to G/L.

Verify tax deposits from, payroll system to IRS and VEC.

Reconcile invoice quantities to material received from the field.
Maintain PO logs and assign PO numbers to field personnel for vendor purchases.
Validate PO numbers on incoming invoices.
Review and approve Subcontract invoice.
Review and approve Project Invoice.
Enter time sheets submitted by field managers.
Verify project quantities and enter into system.

Write Subcontracts, submittals, C-65, and C-57.
Ensure vendors and subcontractors meet our client / contractual requirements.
Receive Lien waivers from Vendors.

Checked project compliance and reviewed contractor scope, materials and pricing take-off for competitive bidding.

Verified work compliance with applicable regulations, codes and specifications.