PATRICIA A. RISE
Long Branch,New Jersey
Overview
44
44
years of professional experience
Work History
Budget Analyst
ASA, Resource Management Directorate
06.2010 - 11.2013
- Maintained current knowledge of budget procedures and applications and resource requirements of supported organizations
- Familiar with regulations or other operational directives pertinent to resource requirements to support organization/activities mission
- Obtained support organization requirements, developed initial budget by object class, to include both financed and unfinanced requirements
- Insured that financed and unfinanced requirements were coordinated with supported organization/activities prior to submission to senior staff
- Based upon trends, provided senior staff with reprogramming recommendations to cross-level excess funding levels to meet funding shortfalls/unfinanced requirements
- Insured that all transactions were processed upon receipt/knowledge of requirements to include fund certification, document forwarding, transmittal letter processing, ceiling submission, work breakdown structure (WBS) element establishment, order processing/establishment, General Fund Enterprise Business System (GFEBS) outputs, corrections/cost adjustments, etc
- Insured that reimbursable orders were correctly aligned against support organization activities mission and WBS element
- Maintained status of funds and reconciled daily
- Insured completeness and accuracy of documents submitted for fund certification prior to processing, and assisted support activities with corrective action as appropriate
- Reviewed, researched, and reconciled discrepant entries not less than monthly
- Accurately briefed/verbally presented account status to senior staff and/or support organizations/activities
- Provided resource review charts that were accurate and timely
- Provided Defense Travel System (DTS) services/support to organization(s)/individuals.
Budget Analyst
CERDEC I2WD
12.2009 - 06.2010
- Performed budget administrative functions on assigned portions of the organization’s budget
- Formulated and revised annual budget estimates for assigned functional area
- Researched, compiled and summarized data to include personnel salaries and other elements of expense for formulation of budget estimates
- Extracted and gathered budget data and information from a variety of sources
- Selected and entered information on a variety of related forms, schedules, etc
- Monitored obligations and expenditures for functional areas throughout the execution phase of the annual operating budget
- Verified that obligations and expenditures occurred on a timely basis in accordance with the annual plan and regulatory controls were within amounts programmed
- Brought significant trends or deviations to the attention of senior staff to avoid over obligation of funds
- Alternate Organizational Defense Travel Administrator (ODTA) and Automated Time Attendance and Production System (ATAAPS) point of contact for I2WD.
Program Support Specialist
CERDEC I2WD
12.2006 - 12.2009
- Participated in gathering, verifying, and analyzing information, identifying issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency of work operations in a program or project
- Applies considerable judgment and initiative in considering the information needs, interest, and level of detail needed to satisfy the user requirement
- Ensures that interpretation of the sources of data results in accurate and relevant information
- Exercises skill in using the basic tools and techniques of the specialized field, ability to interpret, select, adapt and apply many guidelines, precedents, principles and practices, which relate to the administrative specialty area
- Administrative program assignments may involve assisting in the development of resource documents and studies using historical data and monitoring an organizations resource allocation or conducting interviews with managers or employees to obtain information
- Interacts with co-workers, higher-level technicians and professionals, and contractors within and outside the organization
- Resolves problems independently in the program/project area and responds to reporting requirements to higher levels, keeping supervisor advised of progress
- Alternate ODTA.
Program Assistant
CERDEC I2WD
02.2005 - 12.2006
- Provided support to supervisory and management staff by collecting, analyzing and presenting information related to project workloads
- Coordinated data entry, report generation, and database maintenance
- Assisted in developing new methods/techniques to accomplish assigned tasks and identify problems
- Updated and maintained program/project organizational and team lists
- Researched/retrieved material for reports
- Prepared documents utilizing spreadsheet or graphics software; edited/reformatted electronic drafts; updated/revised graphics or spreadsheets
- Monitored suspense dates for employee ratings, and prepared ratings, award nomination forms
- Responsible for proper spelling/grammar/format/arrangement of material
- Maintained suspense records
- Maintained time and attendance using ATAAPS
- Responsible for creating new personnel through ATAAPS, maintaining required job account numbers and permanent/temporary work schedules for existing personnel, confirming all is accurate for certification by Division Manager
- Alternate Organizational Defense Travel Administrator).
Management Assistant
L3 Communications ILEX Systems (formerly TELOS)
12.1999 - 02.2005
- Management Assistant in the Strategic SIGINT Intelligence Group
- Responsible for ensuring documents were completed following prescribed formats and were delivered in a timely manner through ILEX Systems Business Systems
- Document Control Coordinator
- Ensured travel requests and expense reports were completed properly
- Responsible for time and attendance, both on timesheets and in IBS
- Maintained software licensing accountability
- Maintained the Software Library
- Alternate purchasing clerk
- Responsible for the preparation and dissemination of the weekly and monthly status reports
- Assisted the CM team in maintaining the media control numbers and inventory of software, software builds, and server installations
- Assisted in the preparation of proposals and re-bids on Government contracts
- Formerly in the Communications Group
- Maintained conference room schedules
- Word Processing Operator in the former Publications Self-Managed Team in support of CECOM SEC
- Formatted, keyed, and corrected redlines to various documents including the following: trip, status, technical and monthly status reports; review comment documents; the Acronym List; version identification records; version description documents; meeting minutes; test procedures; Quick Release Guide; Software Operator's Manual
- Created/embedded graphics
- Organized layout of tests, charts, forms, and spreadsheets; proofread and edited technical documentation from standpoint of grammar, spelling; interacted with the authors/engineers and task leaders to ensure maintenance of guidelines for each individual document, chart, spreadsheet, and graphic; maintained up-to-date knowledge of word processing problems; researched word processing techniques; established and maintained standards for processing and archiving technical documents
- Backup for the Receptionist.
Office Manager/Real Estate Secretary
EZ Legal
02.1998 - 10.1999
- Office Manager
- Conducted real estate closings from contract to closing; contacted mortgage companies/banks/real estate agents/lawyers/tax collectors, etc
- Used specialized forms including HUD-1 Settlement Statement/Form 1099-S/Certification of Sale/Mortgages/Notes/Deeds/Affidavits of Title/Survey Affidavits/Affidavits of Consideration, etc
- Performed follow-up including payoffs of existing mortgages/loans; letters to various County Clerks/Registers to record Deeds/Mortgages; payment of taxes/real estate agenices/title companies/surveyors, etc., that applied to purchases/sales/refinances
- Controlled inventory and ordering of supplies
- Maintained responsibility for incoming and outgoing mail including overnight express letters and packages through air and ground with UPS, FedEx, and Airborne Express.
Freight Rate Assistant/Typing
Transportation Division
06.1970 - 09.1982
- Rated and routed Government freight; typed Government Bills of Lading and related forms and correspondence
- Secretary to the Chief, Freight/Passenger Branch
- Chartered commercial buses and typed Transportation Requests to support payment
- CONEX Control Officer; responsible for large shipping containers, typing requests, and routing ladings
- Hazardous Materials Officer: performed checks on all outgoing shipments of hazardous materials for proper placards and proper paperwork attached to Government Bills of Lading (GBL)
- Obtained both military and civilian passports
- Arranged domestic air travel through the Scheduled Airlines Traffic Office for both civilian and military personnel
- Rated and routed military and civilian household goods and temporary baggage; typed necessary GBLs to support transfer
- Worked on Project Relocation including moving personnel and equipment/furniture from Philadelphia, PA area to Fort Monmouth, NJ, and relocating Fort Monmouth personnel and equipment/furniture to the CECOM Building and in and around the Fort Monmouth area
- Performed other duties as assigned.
Education
Accounting
Brookdale Community College
Lincroft, NJSkills
- Budget Planning
- Report Preparation
- Monthly Reporting
- Budget Forecasting
- Microsoft Excel proficiency
- Data Interpretation
- Invoice Processing
- Compiling Data
- Software Tools
- Data Compilation
- Budget Analysis
- Attention to Detail
- Multitasking
Education
Stratford Institute, 2006, Bookkeeping Diploma, Brookdale Community College, 1968, Brookdale Community College, 1980, Monmouth Regional High School, 09/06/1964, 06/18/1968, Diploma
Training
- GFEBS Power User
- GSA SmartPay2 Conference, July 2008
- Bank of America Systems Training, March 2007
- Defense Travel System Training - October 2007
- Marking/Handling Classified National Security Information, July 2005
- Women in Leadership Conference, September 2002
- Mistake-Free Grammar and Proofreading, July 2002
- MS Access: Using the Database, July 2002
- MS Access: Getting Started, July 2002
- MS Word 2000 Application Training, May 2002
- Introduction to Word, May 2002
- Secretarial Courses, 1969 through 1982
- Hazardous Materials School, Aberdeen Proving Ground, MD, 1980, 64 hrs
Clearances
- Secret clearance with ASA Fort Dix, NJ
- Top Secret/SCI clearance with RDECOM CERDEC I2WD, Fort Monmouth, NJ
- Secret clearance with L3 Communications ILEX Systems, Shrewsbury, NJ
- Secret clearance with CECOM, Fort Monmouth, NJ
Current
Retired from Federal Government Service, 11/30/2013
Awards
Associate of the Quarter, May 2002
Timeline
Budget Analyst
ASA, Resource Management Directorate
06.2010 - 11.2013
Budget Analyst
CERDEC I2WD
12.2009 - 06.2010
Program Support Specialist
CERDEC I2WD
12.2006 - 12.2009
Program Assistant
CERDEC I2WD
02.2005 - 12.2006
Management Assistant
L3 Communications ILEX Systems (formerly TELOS)
12.1999 - 02.2005
Office Manager/Real Estate Secretary
EZ Legal
02.1998 - 10.1999
Freight Rate Assistant/Typing
Transportation Division
06.1970 - 09.1982
Accounting
Brookdale Community College
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