Summary
Overview
Work History
Education
Skills
Timeline
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Patrick Bell

Seattle ,WA

Summary

Forward-thinking Executive Assistant accomplished in calendar management for executives and company leaders. Proficient in Microsoft products.. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

9
9
years of professional experience

Work History

Administrative Executive Assistant

Microsoft
Seattle, WA
10.2017 - Current
  • Supervised and managed multiple executive calendars while allocating tasks to administrative support team for operational support. Prioritizing and staying one step ahead of what could possibly come through while making sure said executive is aware of what is coming for the week and why.
  • Executed special objectives and projects in response to executive and their teams requests.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Worked with a team of other admins on building and all up group projects. Lending a hand to others teams as needed through out the year keeping the "one team" mindset.
  • Coordinating with in company and outside company venders for team morale events, All Hands and any form of off campus meetings.
  • Oversaw an annual team budget. Working with finance to ensure each area is spent accordingly per quarter.
  • Set up conference calls between executives and external partners.
  • Oversaw inventory control processes ensuring availability of supplies at all times.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Maintained confidential records and files related to executive operations.
  • Assisted in organizing conferences, seminars and other events as directed by the executives.
  • Managed all aspects of catering needs for special events hosted by the organization.
  • Managed projects assigned by executive staff members according to established guidelines.

Office Manager

Zegrahm Expeditions
Seattle, WA
10.2014 - 10.2017
  • Maintained filing system for records, correspondence and other documents.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Managed office inventory and placed new supply orders.
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Assisted with the preparation of budgets, forecasts and financial statements.
  • Mediated conflicts between employees and facilitated effective resolutions to disputes.
  • Created and managed budgets for travel, training and teambuilding activities.
  • Prepared agendas for board meetings along with taking minutes during sessions.
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.

Education

Bachelor of Arts - Dance

University of Idaho
Moscow, ID
05-2014

Skills

  • Travel Arrangements
  • Expense Reporting
  • Office Administration
  • Meeting Planning
  • Calendar Management
  • Prioritization
  • Confidentiality
  • Business Administration
  • Scheduling
  • Project Oversight
  • Administrative Support
  • Process Improvements
  • Conference Planning
  • Travel Coordination
  • Professional and Mature

Timeline

Administrative Executive Assistant

Microsoft
10.2017 - Current

Office Manager

Zegrahm Expeditions
10.2014 - 10.2017

Bachelor of Arts - Dance

University of Idaho

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Patrick Bell