Patrick Mulhill

• In coordination with the CRRE & SMRC Director, help to prepare budgets and content in support of specific projects and grants.
• Manage awarded grants and projects to ensure fiscal accountability, including cost share management, and provide timely and accurate reporting as required by agencies.
• Serve as the primary resource for MSU policies and procedures and HR processes including employee on-boarding, contract renewals and funding changes, and the procurement of equipment and services.
• Serve as a point of contact for internal and external communications.
• Support program evaluation and reporting with budgetary data and percentage of effort analysis.
• Coordinate and provide logistical support for events, workshops, lecture series and conferences in support of educational and outreach programs.

Serve as liaison with Fiscal Shared Services for accounting services.

• In coordination with the Project Manager and CRRE Director, help to prepare budgets and content in support of specific projects and grants.
• Manage awarded grants and projects to ensure fiscal accountability, including cost share management, and provide timely and accurate reporting as required by agencies.
• Serve as the primary resource for MSU policies and procedures and HR processes including employee on-boarding, contract renewals and funding changes, and the procurement of equipment and services.
• Serve as a point of contact for internal and external communications.
• Support program evaluation and reporting with budgetary data and percentage of effort analysis.
• Coordinate and provide logistical support for events, workshops, lecture series and conferences in support of educational and outreach programs.
• Serve as liaison with Fiscal Shared Services for accounting services.

• Lead and manage a 5-person team of accounting and budget analysts, sustaining effective, high-performance team who provide excellent customer service to client departments.
• Ensure the smooth and efficient flow of work through the team and clear communications with client units, providing accurate services in a highly responsive manner.
• Ensure accounting is compliant with state and federal rules, generally accepted accounting principles, governmental accounting and financial reporting standards.
• Research and make independent judgments and interpretations on policy and compliance questions.
• Ensure the quality of the team’s work: auditing, reviewing, and approving reports, corrections, invoices, payments, and other transactions as needed.
• Support the team in providing client services, assisting with client communications, transactions, reports, policy interpretations, etc. as needed.
• Develops and leads training sessions for staff in the client user groups on accounting procedures. Provides direct, one-on-one support and training for new hires throughout the client user groups regarding accounting procedures.
• Develop and maintain thorough documentation of procedures for the team.
• Collaborate closely with University Business Services Accounts Payable and Accounting, the University Budget Office and the Office of Sponsored Programs on procedures and deadlines.
• Develop and maintain knowledge of client units sufficiently to understand goals.
• Directly provide financial services for supported client units including creating new financial structures, providing monthly financial reporting, running financial analyses and leading the annual budgeting process.

• Provide high-level fiscal management of diverse and significant funds across multiple departments.
• Monitored multiple indexes of significant financial impact with varied funding sources, reconcile expenditures, identify and correct errors and develop methods to avoid recurring errors.
• Work closely with the Business Operations Manager and department administrative staff to forecast and manage spending and budgets.
• Perform accounts payable function for diverse sets of clients. Includes complex expense account and funding source coding, interpretation of and compliance with multiple University, State and Federal policies.
• Act as a consultant for departments to independently interpret and apply complex policies and procedures.
• Generated easy-to-use, accurate and informative monthly financial reports for client departments to enable fiscal management and decision-making.
• Perform ad hoc research and analyses in response to manager and/or client department requests.
• Facilitates interaction, form completion and compliance between clients and Procurement Services.
• Conducted process improvement on best practices policy and Documentation submission.
• Initiated and implemented ongoing process improvements and policy changes in areas of responsibility.
• Ensure proper internal controls are in place and followed. Perform work in accordance with and ensure audit compliance with federal, state, university system and granting agency laws, rules, guidelines, procedures and agreements.
• Set up, maintain paper and electronic filing systems for department records, and implement records retention policies.
• Seek out and attend relevant training to acquire the knowledge needed to perform role effectively.

• Facilitated overall operations of Department.
• Provided Department and program data and implemented decisions.
• Researched and prepared budgetary data, academic issues and course loads to manage curricula.
• Performed accounting and budgeting functions for Department.
• Oversee State index.
• Prepared budgets.
• Account Manager for Purchase Card transactions.
• Processed faculty travel and student scholarships.
• Department liaison with College of Letters and Science fiscal services.
• Planned, organized and directed events and conferences for Department.
• Oversee daily functions, workloads, and service of the Department.
• Supervises the Administrative Associate III position.
• Human Resources Liaison.

• Planned and coordinated training of up to 1400 personnel through scheduling training exercises, live fire and training ranges, ensuring readiness for real-world operations.
• Ensured all logistical resources such as lodging, meals and venue were available.
• Validated and proofread all paperwork for completeness and correctness.
• Generated and provided yearly training guidance for subordinate units to follow.
• Created and implemented standard operational procedures for personnel to follow.
• Developed and implemented changes in yearly training management process which reduce overall completion time by 20 percent, saving over 100 hours of administrative time.
• Ensured training was properly documented and inputted into tracking software.
• Taught and mentored new employees by training them in all aspects of their duties.
• Developed and implemented yearly professional development training budget of $1.5 million dollars maximizing efficient use of money.
• Brief the managerial staff on operational matters pertaining to the department on a bi-monthly basis.

• Supervised a 45 personnel Military Police Detachment.
• Planned, coordinated, conducted and supervised daily operations.
• Inputted, tracked and reconciled pay for all personnel.
• Performed all administrative functions.
• Planned, scheduled and tracked all training conducted.
• Developed, planned and submitted a yearly training plan for unit.
• Advised Director on all areas of concern.