Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Certification
Timeline
Generic

Patsy Colvin

Administrative Specialist
Spring,TX

Summary

Dynamic Sr. Administrative Specialist with a proven track record at Chevron Energy Technology Company, excelling in calendar management and travel coordination. Recognized for enhancing office procedures and fostering effective communication. Adept in SAP and skilled in accurate document management, driving efficiency and supporting executive-level operations.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Sr. Administrative Specialist

Chevron Energy Technology Company
Houston, TX
01.1996 - 06.2007
  • Coordinated administrative tasks for my department.
  • Managed scheduling and logistics for executive meetings and events.
  • Streamlined office procedures to enhance workflow efficiency and communication.
  • Provided training and support to junior administrative staff on best practices.
  • Compiled reports and presentations for senior management review sessions.
  • Controlled and managed document processes by reviewing files, records, and critical information to confirm accuracy and comply with company policies and procedures.
  • Monitored inventory levels of office supplies and placed orders when necessary.
  • Coordinated travel arrangements for staff members as needed.
  • Assisted with the preparation of presentations for internal and external meetings.
  • Developed strong relationships with key stakeholders within the organization.
  • Organized and maintained confidential files, documents, reports, and records in accordance with established procedures.
  • Assisted with onboarding of new employees by providing orientation materials and training on company policies and procedures.
  • Processed invoices, purchase orders, expense reports, and other accounting documents.
  • Compiled monthly expense reports for senior management review.
  • Developed effective communication strategies between departments in order to ensure a smooth workflow.
  • Responded promptly to inquiries from customers, vendors, and other stakeholders via phone and email.
  • Prepared agendas for weekly staff meetings; recorded minutes during meetings.
  • Answered and routed telephone calls and took messages.
  • Organized training, client meetings, team meetings and events.
  • Produced and distributed memos, newsletters, and other forms of communication.
  • Coordinated catering services for various functions, including department meetings.

Sr. Administrative Specialist

Chevron merged with Texaco
Houston, TX
01.2002 - 08.2006
  • Key resource, key player in Administrative team processes and problem solving.
  • Coordinator for on-boarding/off-boarding and moves.
  • Expense reports, calendar, travel, compile technical reports for jmanagers, traced computers, licensing, pro-card (credit card) purchases and phones, emergency call out lists, visas and visitor orientation
  • Track high level of safety training, etdc.and compliance issues
  • Meeting logistics, set up conference calls
  • Maintained supplies, invoice processing including contacts with legal and the creation of PO/SO's in SAP
  • Assisgted with forums, conferences off-sight and on-sight.

Administrative Assistant

Texaco
Houston, TX
01.1996 - 03.2000
  • Technical Reports, maintained database, visas and travel
  • Created and entered projects in Lotus Notes database for manager
  • Maintained supplies, invoice processing including contacts with legal and the creation of PO/SO's in SAP
  • Coordinated oil trucks on site, visitor orientation

Administrative Assistant

Kingwood Personnel
Kingwood, TX
02.1994 - 03.1996
  • Various word processing, secretarial and receptionist assignments, temporary positions
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Handled incoming calls and directed inquiries to appropriate personnel efficiently.

Credentialing & Reappointment Coordinator

Medical Networks Inc.
Kingwood, TX
03.1993 - 04.1994
  • Ensured physician's current licensure, data base of all staff physicians. Employment applications
  • Interacted daily with hospital accounts
  • Interfaced with Quality Assurance and Recruiting and Scheduling

Executive Assistant

Golden Corrall
Houston, TX
04.1991 - 06.1992
  • Executive Assistant to President of the Division
  • Compiled weekly and monthly reports for 60 restaurants, interfaced with 6 District Managers
  • Implemented employment processing for store managers

Executive Assistant/Supervisor

Enterplast, Inc.
Kingwood, TX
07.1986 - 09.1991
  • Product knowledge and basic understanding of trucking, freight forwarding, customs protocol and compliance
  • Product knowledge and basic understanding of trucking, freight forwarding, customs protocol, and compliance
  • Maintained 10 different bank accounts & properties daily, A/R, & A/P

Marketing Assistant

Northeast Medical Center Hospital
Humble, TX
01.1986 - 03.1986
  • Physician Referral Program Coordinator, managed Hospital Newsletter, general secretarial duties
  • Credentialing Assistant, responsible for 5 committee's and minutes approved by JCAH, credentialing & reappointment of physicians on staff (285), general office duties
  • Supervisor of 4 office personnel (Radiology)
  • Ensured 24 hour coverage, 7 days a week for office staff
  • Scheduled outpatient x-rays & paperwork, coded and figured 40 timecards per pay period

Education

High School Diploma -

North Harris County Community College
Kingwood, TX

Skills

  • Calendar management
  • Travel coordination
  • Expense reporting
  • Document management
  • Office procedure improvement
  • Meeting logistics
  • SAP V 42
  • MS Excel, Power Point, Word, Access, Project
  • Realtor
  • Accurate proofreading skills
  • Certified Claijms Processor
  • Fast & accurate keyboarding 90WPM
  • Note takeing skills

Affiliations

  • Skilled in floral arrangements
  • Excellent cook
  • Love plants
  • Biblical teacher

Accomplishments

  • $300 Award for Recognition & Awards Program Coordinator for ETC
  • $500 Award for ETC Team Wordk 2006 & 2007
  • $200 Award for 2005 Year-End Deadline Assistance with Awards
  • Many $45 & $25 Awards for teamwork & backup Assistance
  • $500 Award for IISU Assistance 2005
  • $200 Award for Assistance of Geology Forum 2004
  • $500 Award 1996 Customer Advisory Team Award (on Captain Project including plaque and recognition
  • Accomplishment - initiation of on-boarding process for ETC Administrators for new employees, transfers, contractors, visitors and summer interns and off-boarding of retirees and employee moves
  • Accomplishment - presentations to groups and AV & Video conferencing setup for meetings
  • Accomplishment - created a process for international cell phone usage

Certification

  • Former Realtor

Timeline

Sr. Administrative Specialist

Chevron merged with Texaco
01.2002 - 08.2006

Sr. Administrative Specialist

Chevron Energy Technology Company
01.1996 - 06.2007

Administrative Assistant

Texaco
01.1996 - 03.2000

Administrative Assistant

Kingwood Personnel
02.1994 - 03.1996

Credentialing & Reappointment Coordinator

Medical Networks Inc.
03.1993 - 04.1994

Executive Assistant

Golden Corrall
04.1991 - 06.1992

Executive Assistant/Supervisor

Enterplast, Inc.
07.1986 - 09.1991

Marketing Assistant

Northeast Medical Center Hospital
01.1986 - 03.1986

High School Diploma -

North Harris County Community College

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