Summary
Overview
Work History
Education
Skills
Timeline
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Patricia Brekke

Franksville,WI

Summary

A dedicated, adaptable and focused administrative assistant who excels at prioritizing, completing multiple tasks and following through to achieve project goals.

Overview

35
35
years of professional experience

Work History

Volunteer Office Assistant/Gift Shop Coordinator

Ascension All Saints Hospital
10.2021 - Current
  • Perform clerical duties involved in the smooth operation of the volunteer office, including phone and in-person interactions with volunteers and visitors.
  • Maintain and update volunteer records, both digital and physical.
  • Perform onboarding of volunteers from initial application through onboarding process.
  • Maintain confidentiality in handling sensitive information while performing administrative tasks.
  • Oversee hospital gift shop volunteers and day-to-day operations, including purchasing of retail inventory, invoice payment and financial reporting, as well as plan special promotional sales and events.
  • Facilitate hospital-wide fundraisers, work to secure vendors, promote and support the event.
  • Create promotional materials for the gift shop and fundraisers.

Executive Assistant

Ascension All Saints Hospital
10.2018 - 10.2021
  • Provided administrative support to three senior executives and their direct reports
  • Contributed to several committees, assist with agenda planning, follow-up and minutes
  • Managed multiple calendars with minimal direction, scheduled complex meetings, coordinated events and travel
  • Lead weekly meetings of administrative support team to foster connection, address issues and share ideas
  • Point of contact for job requisition process - submitted requests, tracked and notified leaders when positions were approved
  • Maintained contract files and worked with legal department to acquire signatures and finalize documents
  • Processed capital equipment requests - obtained approvals and tracked status to delivery
  • Member of the Associate Engagement Team - planned and coordinated recognition events.

Administrative Assistant

Ascension All Saints Hospital
11.2015 - 10.2018
  • Provided administrative support to Nursing Directors and on an interim basis to C suite executives.
  • Managed calendars, coordinated meetings, events and arranged travel
  • Created and submitted expense reports
  • Monitored leaders' e-mail and responded appropriately to urgent matters
  • Developed meeting agendas and prepared meeting materials
  • Created presentations and spreadsheets as requested by directors or meeting leaders
  • Attended meetings, recorded and transcribed minutes
  • Pulled monthly financial reports, incorporated into monthly dashboard for leaders' scope of responsibility
  • Maintained hospital policies and procedures, coordinated the review/approval process, uploaded policies to the hospital's intranet site
  • Superuser for PeopleSoft and Kronos systems - assisted associates with ordering, invoicing and payroll issues.

Medical Transcriptionist

Wheaton Franciscan Healthcare
11.1996 - 11.2015
  • Transcribed physician dictation - included operative reports, discharge summaries, patient history & physicals, physician letters, pharmacy, rehabilitation and x-ray reports
  • Consistently exceeded required productivity and quality standards, 125 lines per hour with 98.5% accuracy
  • Proficient in MS Office, Epic Enterprise and Dictaphone transcription software.

Administrative Assistant

Racine Medical Clinic
01.1989 - 01.1996
  • Provided administrative support to the Vice President of Professional Services, along with other members of the management team.

Education

Associate Degree - Administrative Assistant

Gateway Technical College
05.1991

Skills

  • Trusted and responsible with confidential strategic information
  • In-depth knowledge of Microsoft Office and Google suite of products
  • Effective verbal and written communication skills with staff and executives
  • Attention to detail, with excellent planning and time management skills

Timeline

Volunteer Office Assistant/Gift Shop Coordinator

Ascension All Saints Hospital
10.2021 - Current

Executive Assistant

Ascension All Saints Hospital
10.2018 - 10.2021

Administrative Assistant

Ascension All Saints Hospital
11.2015 - 10.2018

Medical Transcriptionist

Wheaton Franciscan Healthcare
11.1996 - 11.2015

Administrative Assistant

Racine Medical Clinic
01.1989 - 01.1996

Associate Degree - Administrative Assistant

Gateway Technical College

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Patricia Brekke